Jubilee Party Shopping List

Use this shopping list to prepare the practical side of a Jubilee party, from buffet service and drinks to coffee, seating and music equipment. Check the final guest list before buying disposable or perishable items, and allow extra tableware for guests who return for dessert or coffee. Drinks should be chilled before guests arrive, while equipment such as speakers, microphones and extension cords needs checking at the venue. Keep deliveries, cake collection and the main shopping trip on separate time slots so nothing is left until the last hour.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 110
Buffet tablesqty 4
Stoolsqty 8
Tableclothsqty 12
Coat racksqty 2

Tableware

Dinner platesqty 120
Dessert platesqty 120
Coffee cupsqty 100
Water glassesqty 120
Wine glassesqty 100
Coffee spoonsqty 100
Table knivesqty 120
Table forksqty 120
Serving spoonsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Serving plattersqty 12
Serving traysqty 6
Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 3

Equipment

Speakersqty 2
Mixer
Microphonesqty 3
Microphone standsqty 3
Music standsqty 12
Extension cordsqty 6
Power stripsqty 6
Laptop
Projector
Projection screen

Lighting

Atmosphere lightsqty 8
String lightsqty 6
Spare batteriesqty 24

Decorations

Balloonsqty 150
Balloon archqty 2
Party buntingqty 12
Table decorationsqty 12
Photo backdrop
Photo propsqty 20
Name badgesqty 120
Pensqty 20

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Cocoa powder - 1 pack
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Tonic - 4 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Bubbles - 6 bottles
- Bitter lemon - 4 bottles
- Lemons - 12 pieces
- Ice cubes - 15 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salty sticks - 4 bags
- Snack mix - 4 bags
- Olives - 4 jars
- Pickles - 3 jars
- Cheese cubes - 3 kilo
- Dry sausage - 2 kilos
- Toast rounds - 8 packs
- Brie - 1.5 kilos
- Hummus - 6 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 30 pieces
- Mini quiches - 150 pieces
- Bitterballen - 200 pieces
- Vlammetjes - 100 pieces
- Vegetarian snacks - 100 pieces
- Satay sauce - 3 jars
- Mustard - 2 bottles
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Sweet and sour sauce - 2 bottles
- Baguettes - 12 pieces
- Herb butter - 12 tubs
- Mixed salad - 8 bags
- Pasta salad - 8 kilo
- Potato salad - 6 kilos
- Raw vegetable salad - 5 kilos
- Vegetarian pasta salad - 4 kilos
- Sandwiches - 120 pieces
- Herbs - 4 pots
- Pepper - 1 can
- Salt - 1 tin
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Coffee spoons - 2 packs
- Cocktail picks - 4 boxes
- Napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Trash bags - 4 rolls
- Dish soap - 3 bottles
- Sponges - 2 packs
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Disposable gloves - 2 boxes
- Diet labels - 40 pcs
- Cake - 1 piece for 110 people
- Birthday candles - 2 boxes
- Matches - 2 boxes

Tips

Plan tableware for every guest plus 10% extra. For 50 guests, that means 55 dinner plates, dessert plates, water glasses and sets of knives and forks.
For a buffet, provide at least one serving spoon or utensil per dish, plus two or three serving trays and platters for items that need to move from the kitchen to the buffet table.
Set aside two or three drinks per guest for the first hour, then one drink per person per hour. Chill the first batch before opening the venue and keep a second batch ready.
Allow one coffee cup and spoon per guest, with around 10% extra. If coffee is served throughout a two-hour event, prepare enough coffee capacity for at least two rounds per guest.
Test the sound setup before guests arrive. Check every speaker, microphone, stand, mixer, extension cord and power strip, and bring enough cable length to keep walkways clear.

Frequently asked questions

How much tableware do I need for a Jubilee party?: Plan one complete place setting per guest and add 10% extra. For 50 guests, prepare 55 dinner plates, dessert plates, water glasses, knives and forks, plus enough coffee cups and spoons for a second round.
How many drinks should I buy for a Jubilee party?: Allow two to three drinks per guest for the first hour, followed by one drink per person per hour. For 50 guests over three hours, that is roughly 200 to 250 drinks, including water and non-alcoholic options.
When should I chill the drinks for a Jubilee party?: Chill the first batch at least 4 hours before guests arrive, or overnight when possible. Put the remaining drinks in the refrigerator or coolers as soon as they are delivered so they are ready during the event.
How much extra food and cake should I order?: Use the final guest list as the base and order about 10% extra portions. For 50 confirmed guests, plan for roughly 55 servings, while checking dietary requirements before confirming the catering and cake order.

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