What You Need for an International Market

An international market needs more than food and decorations. You will need stalls, tables, signs, serving equipment, power supplies and a reliable way to take payments. Plan quantities around the number of stallholders, visitors and food vendors rather than buying one set for the whole event. Check every electrical item against the venue’s available power points, and arrange equipment that vendors cannot reasonably bring themselves.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 20
Foldable tablesqty 24
High tablesqty 8
Folding chairsqty 80
Stall shelvesqty 40
Tableclothsqty 24
Clothes racksqty 8

Tableware

Platesqty 150
Bowlsqty 100
Reusable glassesqty 180
Coffee cupsqty 80
Cutlery setsqty 150
Serving spoonsqty 12
Serving plattersqty 20
Serving boardsqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 8
Extension cordsqty 10
Power stripsqty 8
Handheld microphonesqty 2
Portable speakersqty 2
Cash registersqty 3
Card machinesqty 3
Charging stationsqty 2

Decorations

Buntingqty 12
Country signsqty 20
Table décorqty 24
Balloonsqty 120
Directional signsqty 12
Program boardsqty 4
Diaper clothsqty 20

Lighting

String lightsqty 10
LED lightsqty 20
Battery lampsqty 8

Kitchen

Cutting boardsqty 8
Chef's knivesqty 8
Measuring cupsqty 4
Mixing bowlsqty 8
Food warmersqty 8
Serving tongsqty 12
Aluminum traysqty 30

Cleaning

Waste binsqty 12
Broom setsqty 4
Mop setsqty 3
Cleaning spraysqty 6
Microfiber clothsqty 24
Rubber glovesqty 12
Hand soap dispensersqty 6
Toilet brushesqty 4

Other

Bollardsqty 20
Barrier tapeqty 6
Vendor labelsqty 30
Name stickersqty 100
Pensqty 20
Clipboardsqty 6
Cash boxesqty 3
First aid kitsqty 2
Umbrellasqty 12

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Green tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 30 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Pilsner - 8 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 8 bottles
- Beer cups - 250 pieces
- Cocktail picks - 500 pieces
- Paper napkins - 500 pieces
- Paper plates - 250 pieces
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Paper straws - 300 pieces
- Back ham - 2 kilos
- Cheese - 3 kilos
- Hummus - 2 kilos
- Olives - 2 kilos
- Feta - 1.5 kilos
- Mozzarella - 1,5 kilo
- Tomatoes - 4 kilos
- Cucumbers - 3 kilos
- Bell peppers - 3 kilos
- Red onions - 1 kilo
- Garlic - 500 grams
- Lemon - 2 kilos
- Fresh parsley - 6 bunches
- Fresh coriander - 6 bunches
- Basil - 6 plants
- Olive oil - 3 liters
- Sunflower oil - 3 liters
- Balsamic vinegar - 2 bottles
- Red wine vinegar - 2 bottles
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Cumin - 200 grams
- Cinnamon - 100 gram
- Chili flakes - 150 grams
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Chili sauce - 2 bottles
- Yogurt dressing - 2 bottles
- Pita bread - 80 pieces
- Baguettes - 20 pieces
- Wraps - 60 pieces
- Rice - 5 kilo
- Couscous - 3 kilos
- Pasta - 4 kilo
- Lentils - 2 kilo
- Chickpeas - 12 cans
- Diced tomatoes - 12 cans
- Coconut milk - 8 cans
- Vegetable stock - 2 boxes
- Falafel - 4 kilos
- Chicken breast - 5 kilos
- Ground beef - 4 kilo
- Frozen vegetables - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Mixed nuts - 3 kilo
- Dates - 2 kilos
- Dried apricots - 2 kilos
- Apples - 6 kilos
- Bananas - 5 kilo
- Grapes - 4 kilos
- Watermelons - 4 pieces
- Baklava - 4 kilos
- Cookies - 8 packs
- Brownies - 80 pieces
- Chocolate bars - 60 pieces
- Vanilla ice cream - 6 liters
- Strawberries - 4 kilos
- Whipped cream - 12 aerosol cans
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- Cleaning wipes - 8 packs
- Disinfectant spray - 6 bottles
- Trash bags - 150 pieces
- Frozen ice - 20 bags

Tips

Allow one market stall or clearly marked trading space per stallholder, then keep at least one spare table available for shared supplies, registration or last-minute changes.
For food service, match plates, bowls, reusable glasses, coffee cups and cutlery to your busiest hour rather than the total guest count. Add at least 10% extra if washing facilities are limited.
Count extension cords and power strips only after mapping the venue’s power points. Keep coffee machines, kettles, card machines and charging stations on separate, clearly labelled circuits where possible.
Prepare one visible country sign for each section or stall, plus route signs at entrances and junctions. Pack spare card, tape and fixings because signs are often moved during setup.
Bring enough coolers and cooling packs for chilled goods, and freeze the packs at least 24 hours before the market. Keep cash registers and card machines together with charging cables and a secure float area.

Frequently asked questions

What do I need to buy for an international market?: Start with one stall or trading space per vendor, tables, tablecloths, country signs, serving items, cooling equipment and payment equipment. Add power supplies, seating and route signs based on the venue layout and expected attendance.
How many plates and cups do I need for an international market?: Use the busiest serving hour as your calculation point and provide at least one plate, bowl or glass per expected serving in that hour. Add 10% extra, especially when there is no quick washing option.
How many tables are needed for an international market?: Plan at least one main table per stallholder, then add tables for registration, shared service areas and payments. Confirm the final number after the booth layout is drawn, because aisles and access routes reduce usable space.
When should I prepare equipment for an international market?: Confirm suppliers and electrical requirements at least 1–2 weeks before the event. Freeze cooling packs 24 hours beforehand, check card machines and charging stations the day before, and inspect all delivered equipment during setup.

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