Interior fair shopping list

An interior fair needs more than booth furniture and display tables. You also need practical equipment for exhibitors, clear visitor routes, working payment points, lighting and refreshments throughout the day. This shopping list covers the items to bring or buy, from booth walls and hangers to card terminals, power strips, coffee cups and serving platters. Check quantities against the number of exhibitors, visitors and catering time slots before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Trade show booth wallsqty 30
Bali Tablesqty 4
Tablesqty 40
Chairsqty 120
High tablesqty 12
Coat racksqty 4
Clothes hangersqty 250
Bollardsqty 12
Barrier tapeqty 6

Equipment

Laptopsqty 3
Tabletsqty 3
Mobile card terminalsqty 2
Label printersqty 2
Coffee machinesqty 3
Kettlesqty 3
Coolersqty 6
Flashlightsqty 6
Power stripsqty 20
Extension cordsqty 12
USB chargersqty 8

Lighting

LED spotlightsqty 20
String lightsqty 12
Spare flashlightsqty 10

Tableware

Coffee cupsqty 150
Tea glassesqty 150
Water glassesqty 200
Platesqty 180
Cutlery setsqty 180
Serving plattersqty 20
Serving tongsqty 12
Coffee potsqty 6
Thermos flasksqty 8

Decorations

Tableclothsqty 45
Plantsqty 30
Decorative vasesqty 20
Decorative cushionsqty 40
Photo framesqty 20
Table décorqty 30
Trade fair bannersqty 8
Directional signsqty 20
Information boardsqty 12
Badge holdersqty 150
Wristbandsqty 600
Name badgesqty 150
Pensqty 50
Clipboardsqty 8
Printer paperqty 3
Tapeqty 12
Double-sided tapeqty 8
Cable tiesqty 300
Scissorsqty 10
Utility knivesqty 4
Measuring tapesqty 4

Kitchen

Cutting boardsqty 6
Bread knivesqty 4
Kitchen knivesqty 4
Serving spoonsqty 8
traysqty 12
Cooler thermometersqty 4

Cleaning

Vacuum cleanersqty 2
Mopsqty 4
Bucketsqty 4
Broom setsqty 4
Dustpan and brushqty 4
Cleaning clothsqty 30
Hand soap dispensersqty 8
Waste binsqty 16

Catering

Groceries
- Coffee beans - 8 packs
- Decaffeinated coffee - 2 packs
- Tea bags - 300 pieces
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Green tea - 2 boxes
- Sugar - 3 kilos
- Sugar substitutes - 500 pieces
- Semi-skimmed milk - 20 liters
- Oat milk - 8 liters
- Lactose-free milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 36 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Ice cubes - 20 kilo
- Baguettes - 20 pieces
- Mini rolls - 300 pieces
- Whole grain bread - 8 loaves
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 4 kilos
- Brie - 2 kilos
- Hummus - 3 kilos
- Chicken breast slices - 2 kilos
- Ham joint - 2 kilos
- Lettuce - 2 kilos
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Mandarins - 5 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Bar snacks - 6 kilos
- Olives - 4 kilos
- Mixed cheese cubes - 5 kilo
- Mini meatballs - 5 kilos
- Vegetarian snacks - 5 kilos
- Vegan snacks - 3 kilo
- Gluten-free crackers - 8 packs
- Rice crackers - 8 packs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Cocktail sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 kilo
- Pepper - 500 grams
- Paprika powder - 250 gram
- Napkins - 1500 pieces
- Paper cups - 500 pieces
- Stirrers - 500 pieces
- Cocktail picks - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 4 bottles
- Garbage bags 60 liters - 150 pieces
- 120-liter trash bags - 60 pieces
- Freezer bags - 4 boxes

Tips

Plan one complete power setup for every active booth or work area, then add spare extension cords, power strips and USB chargers. Test the layout before opening so cables do not cross visitor routes.
Count display furniture by pitch, not just by total event capacity. Each exhibitor may need booth walls, a table or Bali table, chairs, hangers and focused LED lighting, depending on the agreed floor plan.
Prepare at least one working payment option for every busy sales point. Charge laptops, tablets and mobile card terminals before setup, and bring label printers if exhibitors need to identify products or prices on site.
For a full-day fair, provide separate stock for coffee, tea and water rather than relying on one shared supply. Keep cups, glasses, plates and cutlery ready for each catering time slot, with serving tongs and platters available before food arrives.
Buy or pack route-control items before delivery day: bollards, barrier tape, signs, maps, badges and wristbands. Keep flashlights, spare flashlights and extra chargers together in one accessible box for setup and closing.

Frequently asked questions

What do I need for an interior fair booth?: Plan the booth furniture first: booth walls, a table or Bali table, chairs, hangers and suitable lighting. Add access to power, a power strip, extension cord, USB charger and a laptop, tablet or mobile card terminal where exhibitors take payments.
How much equipment should I bring for exhibitor payments?: Provide at least one charged payment device for each active sales point, plus one spare charger per device. Test every laptop, tablet and mobile card terminal on the day before the fair, and keep the chargers at the registration or service desk.
What catering supplies are needed for an interior fair?: For each planned catering slot, prepare coffee cups, tea glasses, water glasses, plates and cutlery sets for the expected number of guests, then add about 10% spare tableware. Bring coffee machines, kettles, coolers, serving platters and serving tongs before the first delivery arrives.
When should I buy supplies for an interior fair?: Buy non-perishable items and confirm rented furniture at least 7 days before the fair. Check drinks, catering supplies, batteries and printed materials 2 days before setup, then chill drinks and pack the full supply list on the day before the event.

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