Inline Skating Race Checklist

Organising an inline skating race means coordinating the course, competitors, officials and public-safety arrangements at the same time. Start by fixing the competition format and venue, then handle permits, insurance and course planning before opening registration. In the final weeks, assign volunteers and timekeepers, prepare bibs and start groups, and print the documents needed at the venue. This checklist also covers practical equipment, from spare wheels and tools to barriers, radios and a public-address system.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the competition format
2 people
Reserve competition venue
Apply for a permit
Take out insurance
Set out the course
3 people
Check the course for safety
3 people
Draw up competition rules
2 people
Publish registration form
Send invitations
2 people
Approach sponsors
2 people
Process registrations
2 people
Collect dietary requirements
Recruit volunteers
2 people
Arrange first aid staffing
Assign timekeepers
Assign starter groups
2 people
Assign start numbers
2 people
Send confirmations
Confirm reservations
Order prizes and medals
Print the competition schedule
2 people
Print participant lists
2 people
Make route signs
2 people
Sort bib numbers
2 people
Check the shopping list
2 people
Do the shopping
3 people
Collect materials
3 people
Fill coolers
2 people
Assemble starter packs
4 people
Check the weather forecast

Event

Inspect the site
3 people
Mark off the course
6 people
Put up route signs
3 people
Build the start and finish arch
4 people
Set up registration tables
3 people
Set up audience sections
4 people
Build the catering point
3 people
Set up the first aid station
2 people
Test timekeeping
3 people
Test the PA system
2 people
Brief volunteers
4 people
Register participants
4 people
Hand out starter packs
4 people
Give the route briefing
2 people
Lead the warm-up
2 people
Call up the start groups
2 people
Start the competitions
3 people
Register arrivals
6 people
Staff the course checkpoints
8 people
Guide participants
4 people
Refill drinks
2 people
Serve snacks
3 people
Empty trash bins
2 people
Publish interim results
2 people
Prepare awards ceremony
3 people
Call up the prize winners
2 people
Present prizes and medals
3 people
Guide the audience to the exit
4 people

Aftercare

Dismantle the course
6 people
Sort materials
4 people
Wash dishes
3 people
Clean the catering area
3 people
Clean the grounds
5 people
Dispose of waste
2 people
Check results
2 people
Publish results
Send thank-you message
Register lost and found items
Return rental items
2 people
Clean up leftovers
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Skates for spare useqty 6
Spare wheelsqty 24
Spare bearingsqty 24
Allen key setsqty 4
Bib numbersqty 150
Bib holdersqty 150
Backpacksqty 150
Route ribbonsqty 12
Traffic conesqty 80
Crowd barriersqty 40
Route signsqty 20
Start and finish arch
Stopwatchesqty 8
Round board
Whistlesqty 12
Medal ribbonsqty 30
Medalsqty 30
Cupsqty 12

Furniture

Party tentsqty 4
Tablesqty 12
Chairsqty 40
Beer tablesqty 8
Waste binsqty 10

Equipment

Laptopqty 2
Printer
Extension cordsqty 8
Power stripsqty 6
Walkie-talkiesqty 12
PA system
Microphoneqty 2
Mobile chargersqty 6

Lighting

LED lampsqty 12
String lightsqty 6

Tableware

Reusable cupsqty 250
Platesqty 120
Cutlery setsqty 120

Kitchen

Coolersqty 8
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Pitcherqty 4
Cutting boardsqty 4
Knivesqty 6
Serving plattersqty 12
Serving tongsqty 8

Safety

First aid kitsqty 2
Emergency blanketsqty 12
Safety vestsqty 20
Nitrile glovesqty 4
Flashlightsqty 8

Cleaning

Hand soap dispensersqty 4
Cleaning bucketsqty 4
Mopsqty 4
Broom setsqty 4

Catering

Groceries

Tips

Confirm the venue, permit and insurance requirements before publishing registration. If the route uses public roads or shared paths, allow enough lead time for approval and traffic-safety arrangements.
Set the course out before race day and inspect it at skating speed. Mark turns and hazards with route ribbons, cones and signs, then place crowd barriers wherever spectators could enter the racing line.
Close registration early enough to process entries, dietary requirements and emergency details. Sort bib numbers, assign start groups and send confirmations before competitors arrive.
Give each operational role a named person rather than relying on general volunteers. Timekeepers need stopwatches, starters need whistles, and course teams should have walkie-talkies so problems reach the organiser quickly.
Prepare a separate repair and backup station at the venue. Spare skates, wheels, bearings and Allen key sets can prevent a minor equipment fault from delaying a start, while a laptop, printer and extension cords cover last-minute paperwork.

Frequently asked questions

How far in advance should I organise an inline skating race?: Start venue, permit and insurance arrangements several months before race day, especially if the course uses public roads. Open registration only after the format, route and safety requirements are confirmed.
What equipment do I need for an inline skating race?: Plan for course-marking and crowd-control equipment, bib numbers and holders, stopwatches, whistles, radios and a PA system. Keep spare skates, wheels, bearings and Allen key sets available for equipment problems.
How many volunteers are needed for an inline skating race?: The number depends on the course length, number of start groups and access points. Assign separate people for registration, starts, timing, first aid, course safety and finish administration, then add cover for breaks and unexpected absences.
When should race numbers and start groups be assigned?: Process registrations and assign start groups after the entry deadline, once withdrawals and participant details are checked. Send confirmations before race day and sort the bib numbers in start order so collection stays quick.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.