How to organize a healthy school week

Start by turning the week into one workable schedule: assign activities to each class, reserve the rooms and square, and plan support for sports sessions. Collect registrations and dietary requirements early, then tell parents what children should wear. Order equipment and ingredients only after the program is fixed. In the final days, prepare quizzes, recipe cards, name badges, and the run sheet; on each day, set up workstations, water stations, and tasting portions before the first class arrives.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set the weekly program
3 people
2
Organize activities by class
3 people
3
Reserve rooms and the square
2 people
4
Send invitations
2 people
5
Process registrations
2 people
6
Collect dietary requirements
2 people
7
Inform parents about clothing
8
Order supplies
2 people
9
Schedule sports assistants
2 people
10
Create a health quiz
2 people
11
Prepare recipe cards
2 people
12
Print the run sheet
13
Make name badges
2 people
14
Check materials
2 people
15
Do the shopping
3 people
16
Collect fresh produce
2 people
17
Wash fruits and vegetables
3 people
18
Prepare tasting portions
4 people
19
Chill drinks
2 people
20
Set up workstations
3 people
21
Hang up information signs
2 people
22
Set up tables
4 people
23
Set out chairs
3 people
24
Set up the fruit bar
3 people
25
Refill water stations
2 people
26
Set out the sports course
4 people
27
Set up cooking stations
4 people
28
Test presentation materials
2 people

Event

29
Receive participants
4 people
30
Explain weekly program
2 people
31
Serve a healthy lunch
5 people
32
Lead the exercise circuit
6 people
33
Distribute water and fruit
3 people
34
Lead the health quiz
3 people
35
Serve the breakfast tasting
5 people
36
Refill drinks
2 people
37
Give a cooking demonstration
3 people
38
Hand out tasting portions
4 people
39
Separate waste
2 people
40
Guide the sleep and screen quiz
2 people
41
Make smoothies
5 people
42
Serve smoothies
4 people
43
Supervise outdoor lessons
5 people
44
Make fruit and vegetable skewers
5 people
45
Clearly mark allergens
2 people
46
Lead energizer
3 people
47
Serve healthy snacks
4 people
48
Learn to read labels
3 people
49
Set up the lunch buffet
5 people
50
Serve lunch buffet
5 people
51
Lead the food quiz
2 people
52
Take care of the school garden
4 people
53
Taste herbs
3 people
54
Present healthy recipes
3 people
55
Lead the final movement game
6 people
56
Hand out certificates
2 people
57
Deliver the final presentation
3 people
58
Welcome parents
3 people
59
Serve healthy snacks
4 people
60
Wave goodbye to visitors
3 people

Aftercare

61
Chill food leftovers
2 people
62
Wash dishes
4 people
63
Clear tables and chairs
4 people
64
Gather sports equipment
3 people
65
Empty waste containers
2 people
66
Clean the kitchen
3 people
67
Clean the rooms
4 people
68
Inventory materials
2 people
69
Distribute leftover food
2 people
70
Return rental items
2 people
71
Remove posters and signs
2 people
72
Put supplies back
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 12
Chairsqty 120
Buffet tablesqty 4
Bar stoolsqty 8
Waste binsqty 8
Changing matsqty 6

Tableware

Reusable platesqty 150
Reusable bowlsqty 120
Reusable cupsqty 180
Water glassesqty 150
Knivesqty 150
Forksqty 150
Spoonsqty 150
Serving spoonsqty 20
Cutting boardsqty 12
Kitchen knivesqty 12
Serving plattersqty 20
Serving tongsqty 12

Kitchen

Mixing bowlsqty 12
Measuring cupsqty 8
Cutting boardsqty 12
Vegetable peelersqty 8
Graterqty 6
Colandersqty 8
Measuring spoonsqty 8
Apronsqty 30
Oven mittsqty 8
Coolersqty 8
Thermos flasksqty 8

Equipment

Smoothie blendersqty 4
Kettlesqty 4
Hot platesqty 4
Refrigeratorsqty 2
Laptopsqty 4
Projector
Projection screen
Portable speakersqty 2
Microphoneqty 2

Sports equipment

Sports ballsqty 20
Conesqty 40
Hoopsqty 20
Skipping ropesqty 20
Yoga matsqty 30
Relay batonsqty 12
Beanbagsqty 30
Stopwatchesqty 8

Decorations

Healthy Week postersqty 20
Information boardsqty 12
Name badgesqty 150
Tableclothsqty 12
Chalkboardsqty 8
Chalk markersqty 24
Buntingqty 8
Plantsqty 20
Coloring pagesqty 150
Stickersqty 300

Lighting

LED lampsqty 8
Extension cordsqty 8
Power stripsqty 8

Cleaning

Washing-up tubsqty 6
Spongesqty 24
Cleaning clothsqty 30
Mopsqty 6
Bucketsqty 6
Hand soap dispensersqty 8
Towel roll holdersqty 8

Catering

Groceries

Tips

Set the weekly program before ordering supplies. Give each class a fixed activity, room, and time slot, and leave a short changeover period between groups.
Collect dietary requirements with registrations, then use that information when preparing tasting portions and recipe cards. Do not wait until the first cooking session to discover an allergy.
Schedule sports assistants against the class timetable, not just by day. Check that every sports block has enough adult support before invitations go out.
Prepare the health quiz, recipe cards, name badges, and printed run sheet at least one school day in advance. Keep one copy of the run sheet at every main workstation.
Do the fresh-produce shopping close to the activities, then wash fruits and vegetables before setting out portions. Chill drinks and refill water stations before each class rotation, rather than waiting for supplies to run low.

Frequently asked questions

How far in advance should I plan a healthy school week?: Fix the weekly program and reserve rooms and the square at least 4 weeks ahead. Send invitations and collect registrations early enough to confirm dietary requirements before ordering supplies.
When should I collect dietary requirements for a healthy school week?: Ask for dietary requirements when registrations open, ideally at least 2 weeks before the event. Review the final list before preparing tasting portions, recipe cards, or shared ingredients.
How much preparation is needed the day before a healthy school week?: Use the previous school day to print the run sheet, make name badges, check materials, and prepare activity stations. Leave only fresh-produce washing, tasting portions, and final drink chilling for the relevant day.
How do I organize activities for different classes?: Assign every class a time, room, activity, and transition slot in one timetable. Allow at least 10 minutes between groups for cleaning workstations, replacing ingredients, and refilling water stations.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.