How to organize a camping archery competition

Start by fixing the competition format, safety rules and shooting schedule before inviting anyone. Then reserve the range, collect registrations and dietary requirements, and assign starter groups once the participant list is final. In the final week, inspect the grounds, check every bow and arrow, prepare spare equipment and confirm the weather. On the day, keep registration, scoring and safety control in separate places so groups can move through the competition without confusion.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Draw up competition rules
2 people
2
Reserve the shooting range
3
Invite participants
2 people
4
Process registrations
2 people
5
Collect dietary requirements
6
Finalize participant list
7
Assign starter groups
2 people
8
Print the match schedule
9
Check the archery equipment
2 people
10
Select spare arrows
11
Check first aid supplies
12
Check the weather forecast
13
Do the shopping
2 people
14
Chill drinks
2 people
15
Lay out prizes and medals
16
Prepare race numbers
17
Mow and inspect the grounds
2 people
18
Build party tents
4 people
19
Set up shooting lanes
4 people
20
Place goal targets
4 people
21
Set up barriers
4 people
22
Place safety signs
2 people
23
Set up tables and chairs
3 people
24
Set up the registration table
2 people
25
Set up score tables
2 people
26
Hang lighting
2 people
27
Set up the coffee and tea station
2 people
28
Set out snacks and fruit
2 people
29
Conduct a safety check
3 people

Event

30
Open registration
3 people
31
Distribute supplies
2 people
32
Give the safety briefing
2 people
33
Guide the tasting round
4 people
34
Guide the first competition round
5 people
35
Check scores
2 people
36
Refill drinks
2 people
37
Serve coffee and tea
2 people
38
Serve snacks
2 people
39
Lead the second round of the competition
5 people
40
Arrange the match break
2 people
41
Guide the final round
5 people
42
Calculate final standings
2 people
43
Present prizes
2 people
44
Collect equipment
3 people

Aftercare

45
Collect waste
3 people
46
Take down tents and furniture
4 people
47
Remove target bags and barriers
4 people
48
Clean tableware and kitchen
2 people
49
Clean the grounds
3 people
50
Dry archery equipment
2 people
51
Inventory materials
2 people
52
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Beer tablesqty 4
Blanketsqty 8

Sports equipment

Recurve bowsqty 24
Bow supportsqty 24
Arrowsqty 120
Arrow quiversqty 24
Goal suitsqty 6
Target facesqty 12
Target stand feetqty 6
Arrow standsqty 6
Armguardsqty 24
Finger protectorsqty 24
Measuring tapesqty 3
Barrier conesqty 24
Barrier tapeqty 4
Safety signsqty 8
Referee whistlesqty 4
Scoreboardsqty 6
Bib numbersqty 30
Spare bowstringsqty 8
Arrow removersqty 3
Prize trophiesqty 6
Medalsqty 18

Equipment

Megaphonesqty 2
Extension cordsqty 6
Power stripsqty 4

Lighting

LED light stringsqty 6
Work lightsqty 4
Rechargeable lanternsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 6
Cutting boardsqty 4
Knivesqty 6
Serving traysqty 6

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 60
Tea glassesqty 40

Cleaning

Waste binsqty 8
Handwash sinksqty 2
Cleaning bucketsqty 3
Broom setsqty 3
Mopsqty 3
First aid kitsqty 2

Office

Clipboardsqty 8
Pensqty 30
Score sheetsqty 100
Registration formsqty 60
Tapeqty 4
Waterproof markersqty 12

Catering

Groceries

Tips

Set the rules before opening registration: define the number of rounds, scoring method, shooting distance, tie-break procedure and what happens when an arrow is lost or equipment fails.
Close registrations early enough to create starter groups and print the match schedule. A practical deadline is 7 days before the event; after that, changes can disrupt lane assignments and score tables.
Inspect the shooting area before setting up. Mow the grounds, check for holes or branches, position target stands securely, and use barriers and safety signs to keep campers away from the shooting lanes.
Check bows, strings, arrows, armguards and finger protectors at least 2 days beforehand. Keep spare arrows and bowstrings ready, and separate damaged equipment instead of leaving it at a shooting station.
Prepare a weather and camping backup plan the day before. Set up party tents for registration and breaks, protect scoreboards and printed schedules from rain, and chill drinks only after you know where they will be served.

Frequently asked questions

How far in advance should I organize a camping archery competition?: Start at least 4 weeks ahead if you need to reserve a shooting range and invite participants. Finalize the participant list and starter groups about 7 days before the competition.
How many archery lanes do I need for a camping competition?: Base the number of lanes on your group size and the time available, then assign one score table per active group if possible. Leave enough space between lanes for barriers, equipment and safe movement rather than filling every available area.
When should I check the archery equipment?: Do a full equipment check 2 days before the event and a quick safety check on the morning itself. Test bows, bowstrings, arrows, target stands, armguards and finger protectors, and keep spares accessible.
What should I do if the weather changes on competition day?: Check the forecast the day before and again on the morning of the event. Decide in advance when shooting stops for lightning, strong wind or unsafe visibility, and use tents for registration and shelter while waiting for a safe restart.

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