How to organize a bike stunt show

A bike stunt show needs more planning than a performance slot and a few ramps. Start by securing the date, location, show contract and required permissions, then build the safety plan around the course and audience layout. Give yourself time to confirm technical needs, insurance, volunteers, catering and deliveries. The final site inspection should happen before visitors arrive, with bikes, protective equipment, barriers, lighting and sound tested in place.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm date and location
2 people
2
Check permits and notifications
2 people
3
Confirm stunt show contract
2 people
4
Check insurance coverage
5
Develop safety plan
3 people
6
Record evacuation routes
2 people
7
Determine audience capacity
2 people
8
Design stunt course
3 people
9
Gather technical requirements
2 people
10
Make reservations
2 people
11
Send invitations
2 people
12
Process registrations
2 people
13
Collect dietary requirements
14
Publish the program
2 people
15
Assign volunteers
2 people
16
Confirm deliveries
17
Monitor the weather forecast
18
Mark the visitor route
3 people
19
Do the shopping
3 people
20
Check materials
3 people
21
Check the stunt bikes
2 people
22
Test batteries and cables
2 people
23
Prepare catering
3 people
24
Prepare the crew briefing
2 people
25
Inspect the site
3 people
26
Receive deliveries
3 people
27
Place barriers
5 people
28
Set up stunt ramps
6 people
29
Secure landing zones
4 people
30
Set up sound and lighting
4 people
31
Connect power supply
3 people
32
Set up audience tent and tables
4 people
33
Hang up decorations
3 people
34
Set up the catering buffet
3 people
35
Chill drinks
2 people
36
Set up stunt bikes
3 people
37
Conduct a safety check
4 people
38
Give crew briefing
8 people

Event

39
Open cashier and registration
3 people
40
Welcome visitors
5 people
41
Guide audience sections
4 people
42
Deliver the opening presentation
2 people
43
Guide the first stunt block
6 people
44
Supervise the break program
3 people
45
Refill drinks
2 people
46
Restock snacks and nibbles
2 people
47
Guide second stunt block
6 people
48
Assist with the signing ceremony
3 people
49
Lead the evening break
3 people
50
Assist with the third stunt block
6 people
51
Check the light show
3 people
52
Host the evening stunt block
6 people
53
Announce the final
2 people
54
Guide final stunts
6 people
55
Ensure the audience leaves safely
5 people
56
Close cash register and registration
2 people
57
Close catering
3 people

Aftercare

58
Safely switch off power
2 people
59
Dismantle stunt equipment
6 people
60
Dismantle sound and lighting
4 people
61
Remove barriers and signage
5 people
62
Collect waste
4 people
63
Wash dishes
3 people
64
Clean the grounds
5 people
65
Inventory materials
2 people
66
Return rented items
3 people
67
Store leftovers safely
2 people
68
Do final venue inspection
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Beer tablesqty 8
Folding chairsqty 80
Buffet tablesqty 4
Bar stoolsqty 8
Waste binsqty 10
Coat racksqty 2

Sports equipment

Stunt bikesqty 5
Stunt rampsqty 4
Quarterpipesqty 2
Landing matsqty 6
Protective matsqty 12
Spare wheelsqty 8
Bike pumpsqty 3
Tire leversqty 6
Allen key setsqty 3
Bicycle standsqty 5
Bike helmetsqty 8
Knee padsqty 8
Elbow padsqty 8
Back protectorsqty 6
Safety vestsqty 12
Crowd control barriersqty 40
Traffic conesqty 30
Fall protection blocksqty 20

Equipment

Battery-powered speakersqty 2
Wireless microphonesqty 2
Mixer
LED spotlightsqty 8
Extension cordsqty 8
Power stripsqty 6
Power banksqty 6
Walkie-talkiesqty 8
Megaphone
Cash box
Payment terminal
Coolersqty 4
Thermos flasksqty 4

Lighting

Work lightsqty 6
String lightsqty 6
Flashlightsqty 8
Spare batteriesqty 24

Decorations

Buntingqty 12
Event postersqty 10
Directional signsqty 12
Program standsqty 4
Wristbandsqty 250
Name badgesqty 30

Tableware

Reusable drinking cupsqty 250
Coffee cupsqty 150
Platesqty 150
Forksqty 150
Knivesqty 150
Spoonsqty 150
Serving plattersqty 12
Serving utensilsqty 12

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Pliersqty 6
Cooler thermometersqty 4
Foil holdersqty 2
Storage binsqty 12

Cleaning

Bucketsqty 4
Spongesqty 12
Dish brushesqty 4
Broomsqty 4
Eye-catchersqty 2
Microfiber clothsqty 20
Hand soap dispensersqty 4
Paper towel dispensersqty 4
Toilet paper holdersqty 4
First aid kitsqty 2
Fire extinguishersqty 4

Catering

Groceries

Tips

Confirm the location and permissions before promoting the show. Capacity, evacuation routes, audience access and the stunt course all depend on the site, and permit or notification requirements can take several weeks.
Design the stunt course before ordering or positioning equipment. Allow clear run-off areas around stunt ramps and quarterpipes, then separate the riding zone from spectators with crowd control barriers, traffic cones and fall protection blocks.
Build the safety plan around real checks, not just written instructions. Inspect landing mats and protective mats, check stunt bikes, test spare wheels and pumps, and make sure helmets, knee pads, elbow pads and back protectors are available before the crew briefing.
Confirm the technical setup at least one week before the show. Test the mixer, wireless microphones, battery-powered speakers, LED spotlights, batteries, cables and extension cords together so you can fix compatibility or power problems before event day.
Keep the event-day sequence simple: inspect the site first, mark the visitor route, check deliveries, brief volunteers and prepare catering before doors open. Monitor the weather forecast on the final three days and decide in advance who can pause the show or clear the audience if conditions change.

Frequently asked questions

How long does it take to organize a bike stunt show?: Allow at least 6 to 8 weeks for a small show, and longer if permits, insurance or specialist equipment are needed. Lock in the location and stunt show contract first, then use the remaining weeks for safety planning, registrations, suppliers and technical testing.
What safety equipment is needed for a bike stunt show?: Plan for landing mats, protective mats, fall protection blocks, crowd control barriers and traffic cones, plus helmets, knee pads, elbow pads and back protectors. Inspect all safety equipment on the day before the show and again during the site inspection.
When should the stunt course be designed?: Design the course immediately after confirming the location and audience capacity, ideally 4 to 6 weeks before the event. The layout determines equipment placement, spectator distance, evacuation routes, lighting, sound positions and the number of safety volunteers required.
How do you prepare for bad weather at a bike stunt show?: Start checking the forecast 3 days before the show and assign one person to monitor it. Set a clear decision deadline, such as 6 hours before opening, for postponing, pausing or changing the program, especially when ramps, landing areas or electrical equipment could become unsafe.

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