How to organise a Treibball competition

A Treibball competition runs smoothly when you fix the format before opening registration. Set the date and venue first, then confirm the rules, classes, judges and emergency contact. Registration should collect each dog’s details and dietary requirements early enough to build a realistic start list and schedule. On the day, clear field markings, working communications, dog water and a staffed registration desk prevent most avoidable delays.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set the match date
2 people
2
Reserve competition venue
3
Set competition rules
2 people
4
Define the competition classes
2 people
5
Reserve judges
6
Record officiating
7
Record emergency contact
8
Send invitations
2 people
9
Open the registration form
10
Process registrations
2 people
11
Collect dietary requirements
12
Check dog details
2 people
13
Collect entry fees
2 people
14
Prepare the start list
2 people
15
Create schedule
2 people
16
Inform participants
17
Recruit volunteers
2 people
18
Assign volunteer tasks
2 people
19
Make a parking plan
20
Prepare route signs
2 people
21
Print competition forms
22
Print certificates
23
Set out prizes
2 people
24
Check equipment
2 people
25
Do the shopping
2 people
26
Fill coolers
2 people
27
Prepare snacks
3 people
28
Assemble competition packs
3 people
29
Check the weather forecast
30
Inspect the field
3 people
31
Cordon off the area
4 people
32
Mark out the competition field
4 people
33
Lay out Treibballs
2 people
34
Mark the start and finish areas
2 people
35
Set up judges' table
2 people
36
Set up registration desk
2 people
37
Set up catering
3 people
38
Refill dog water stations
2 people
39
Mark parking spaces
2 people
40
Test sound system
2 people
41
Give the jury briefing
3 people
42
Give volunteer briefing
4 people

Event

43
Receive participants
4 people
44
Hand out race numbers
2 people
45
Let dogs acclimate
3 people
46
Give the opening briefing
2 people
47
Run the competition round
6 people
48
Process scores
2 people
49
Put Treibballs back
2 people
50
Refill dog water
2 people
51
Serve drinks
3 people
52
Refill drinks
2 people
53
Serve snacks
3 people
54
Empty trash bins
2 people
55
Announce finalists
2 people
56
Lead the final
6 people
57
Hold the awards ceremony
4 people
58
See participants off
3 people

Aftercare

59
Collect treibballs
3 people
60
Take down the field
4 people
61
Dismantle furniture
4 people
62
Wash dishes
3 people
63
Collect waste
4 people
64
Clean the grounds
4 people
65
Carry out a site check
2 people
66
Return borrowed materials
2 people
67
Publish results
68
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 60
Judges' table
Registration desk
High tablesqty 4

Sports equipment

Treibballqty 12
Spare ballsqty 4
Crowd control barriersqty 24
Conesqty 40
Field marking tapeqty 4
Start line matsqty 2
Numbered vestsqty 30
Bib numbersqty 30
Scoreboardsqty 4
Stopwatchesqty 4
Measuring tapesqty 3
Marker bagsqty 10
Dog leashesqty 6
Water bowls for dogsqty 12
Dog waste bag dispensersqty 6

Equipment

Sound system
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 4
Power banksqty 4
Walkie-talkiesqty 6
Printer
Laptopqty 2
Charging cablesqty 8

Tableware

Reusable cupsqty 100
Coffee cupsqty 50
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Pitchersqty 6

Kitchen

Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 8

Lighting

LED lampsqty 8
String lightsqty 4

Decorations

Directional signsqty 10
Info boardsqty 6
Prize table decorationqty 4

Cleaning

Waste binsqty 10
Broom setsqty 3
Mopsqty 4
Bucketsqty 4
Hand broomsqty 4

Catering

Groceries

Tips

Confirm the competition rules and classes before sending invitations. If you change them after registration opens, you may need to rebuild the start list and explain the change to every entrant.
Open registration only after you know the entry fee, closing date and dog information you need. Allow at least 7 days between registration closing and the competition to check details, collect fees and prepare the schedule.
Build the schedule around judging time, course resets and breaks rather than placing every start back-to-back. Share the final start list, parking plan and arrival instructions with participants several days before the event.
Assign volunteers to specific jobs, including registration, parking, field support and communications. Give team leads walkie-talkies and print the forms, certificates and backup contact details before the morning briefing.
Check the field and equipment before competitors arrive, including the Treibball, spare balls, cones, marking tape, start line mats, scoreboards and stopwatches. Set out dog water bowls and waste-bag dispensers early; these are easy to forget while arranging tables, tents and barriers.

Frequently asked questions

How far in advance should I organise a Treibball competition?: Start at least 8 to 12 weeks before the competition. That gives you time to reserve the venue, confirm judges, set the rules and classes, recruit volunteers, open registration and prepare the schedule.
When should Treibball competition registration close?: Close registration at least 7 days before the event, and preferably 10 to 14 days ahead if you expect many entries. Use that time to check dog details, collect outstanding fees and produce the start list.
How many volunteers do I need for a Treibball competition?: Plan for at least 5 to 8 volunteers for a small competition: registration, parking, field support, scoring, participant information and general coordination. Add cover for breaks so essential posts are not left unattended.
What should I prepare the day before a Treibball competition?: Print the competition forms, start list and certificates, charge the laptop, printer, microphones and walkie-talkies, and check every piece of field equipment. Mark the field and organise the registration desk, judges’ table and signage before competitors arrive.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.