How to organise a Lamb Day without missing the essentials

A Lamb Day works best when you plan it as two events at once: a visitor day and a supervised animal-care day. Start by confirming the date, location and expected numbers, then build the visitor route around the lambs’ feeding and rest areas. Give yourself time to collect dietary information, prepare signs and arrange shelter. On the day, check the animals and enclosure before guests arrive, and keep handwashing, feeding equipment and barriers easy to find.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm date and location
2
Send invitations
2 people
3
Process registrations
4
Collect dietary requirements
5
Send visitor information
6
Make reservations
7
Check the weather forecast
8
Check the animal enclosure
2 people
9
Check lambs and sheep
2 people
10
Mark off feeding and rest areas
2 people
11
Determine the Visitor Route
2 people
12
Preparing Direction Signs
2 people
13
Print program and route maps
14
Do the shopping
2 people
15
Purchase refrigerated products
16
Collect materials
2 people
17
Build party tents
4 people
18
Set up tables and chairs
3 people
19
Set up the information desk
2 people
20
Set up children’s activities
3 people
21
Set up the cuddle corner
2 people
22
Place feeding bowls
2 people
23
Clean animal enclosures
3 people
24
Set out fresh drinking water
2 people
25
Hang decorations
2 people
26
Test sound equipment
2 people
27
Set up coffee station
2 people
28
Set up the buffet and serving area
3 people
29
Fill coolers
2 people
30
Check toilets
31
Place waste stations
2 people
32
Conduct a safety check
2 people
33
Brief volunteers
2 people
34
Calmly take animals to their enclosure
3 people

Event

35
Welcome visitors
3 people
36
Check off registrations
2 people
37
Distribute program
2 people
38
Explain safety rules
2 people
39
Guide tours
3 people
40
Demonstrate lamb care
2 people
41
Facilitating Feeding Time
3 people
42
Supervise animal contact
3 people
43
Supervise the children's craft activity
2 people
44
Lead the farm quiz
45
Serve coffee and tea
2 people
46
Serve snacks
2 people
47
Refill drinks
2 people
48
Restock the buffet
2 people
49
Collect tableware
2 people
50
Empty trash bins
2 people
51
Clean the toilets in between
52
Monitor animals’ rest time
2 people
53
Announce evening program
54
Provide music
55
Guide visitors to the exit
2 people
56
Take animals to night enclosures
3 people
57
Store food safely
2 people

Aftercare

58
Switch off the lights and equipment
2 people
59
Clear tables and chairs
3 people
60
Take down party tents
4 people
61
Remove decorations
2 people
62
Wash dishes
3 people
63
Clear litter from the grounds
4 people
64
Thoroughly clean the toilets
2 people
65
Check animal enclosures
2 people
66
Sort leftover food
2 people
67
Clean coolers
2 people
68
Inventory materials
2 people
69
Return borrowed materials
2 people
70
Leave the venue tidy
2 people
71
Handle outstanding payments
72
Sort lost property
73
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Beer tablesqty 6
Folding chairsqty 100
Bar stoolsqty 8
Buffet tablesqty 4
Coat racksqty 2
Waste binsqty 8

Animal care

Feed bowlsqty 8
Drinking bowlsqty 6
Hay netsqty 4
Hay balesqty 6
Wheelbarrowsqty 2
Wooden fencesqty 12
Electric fence postsqty 20
Barrier tapeqty 4
Rubber bootsqty 6
Work glovesqty 10
Handwashing stationqty 2
Feed scoopsqty 4

Tableware

Reusable platesqty 120
Reusable cupsqty 150
Coffee cupsqty 80
Cutlery setsqty 120
Serving plattersqty 12
Serving spoonsqty 8
Pliersqty 6
Pitchersqty 8
Thermos flasksqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 6
Power stripsqty 4
Portable speaker
Microphone
Rechargeable lampsqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Measuring cupsqty 2
Cooling elementsqty 12
Aluminum foilqty 2
Food storage containersqty 12

Decorations

Buntingqty 8
Wayfinding signsqty 12
Information boardsqty 8
Chalkboardsqty 4
Tableclothsqty 12
Name stickersqty 150
Craft table runnersqty 6

Sports equipment

Colored pencilsqty 12
Markersqty 12
Apronsqty 12
Children's scissorsqty 12
Craft matsqty 6
Wooden cratesqty 10

Cleaning

Broomqty 3
Floor squeegeesqty 2
Bucketsqty 4
Cleaning clothsqty 20
Hand soap dispensersqty 4
Hand sanitizer pumpsqty 6
First aid kit
Fire extinguisherqty 2

Catering

Groceries

Tips

Set the visitor route before printing maps or making signs. Mark feeding and rest areas first, then position barriers so guests can see the lambs without blocking access for carers.
Check the weather forecast 48 hours before Lamb Day and again on the morning itself. Party tents, coats, boots and a dry place for children’s activities are easy to overlook until rain arrives.
Prepare the cuddle corner and feeding area separately. Put out feeding bowls and scoops only where visitors are allowed to feed, and keep hay, wheelbarrows and work gloves with the animal-care equipment.
Finish the food and drink plan at least one day before the event. Refrigerated products, reusable tableware, coffee machines and thermos flasks should be checked together so refreshments can start as soon as guests arrive.
Do the final animal and enclosure check before setting up decorations or opening the information desk. Confirm fresh drinking water, secure fencing, clean areas and clear directions before the first visitor enters.

Frequently asked questions

How far in advance should I organise a Lamb Day?: Start planning at least 4 to 6 weeks before the event. Send invitations and process registrations early, then collect dietary requirements no later than 7 days beforehand.
When should I check the lambs and sheep on Lamb Day?: Check the lambs, sheep and animal enclosures before visitors arrive, ideally 60 to 90 minutes before opening. Repeat the check after busy feeding periods or whenever the weather changes.
How do I keep visitors safe around lambs?: Create a defined visitor route and separate feeding and rest areas before guests arrive. Use wooden fences, electric fence posts or barrier tape where needed, and provide a handwashing station at the exit from the animal area.
What should I prepare the day before Lamb Day?: Prepare the route maps, direction signs, program, shopping and refrigerated products the day before. Set up tents, tables and chairs as early as the location allows, but leave fresh water and final animal checks until the event day.

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