Horse Show Shopping List

A horse show needs more than arena equipment and ribbons. You also need practical supplies for horses, riders, officials, volunteers, spectators, and the grounds. Use this list to check stalls, water, feed, grooming, first aid, crowd control, and the sound system before show day. Plan consumables and backup equipment early, especially if several classes run from morning to late afternoon.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 160
Judges' table
Coat racksqty 2

Sports equipment

Arena fencesqty 80
Springboardsqty 20
Spring stanchionsqty 12
Dressage lettersqty 12
Conesqty 24
Measuring tapesqty 3

Animal care

Horse stallsqty 20
Water tubsqty 24
Feed bowlsqty 20
Hay netsqty 20
Poop forksqty 6
Wheelbarrowsqty 3
Stable broomsqty 4
Grooming kitsqty 4

Safety

Traffic barriersqty 20
Barrier tapeqty 6
First aid kitsqty 3
Fire extinguishersqty 4
Work glovesqty 12
Reflective vestsqty 12
Flashlightsqty 6

Equipment

Wireless microphonesqty 2
Speakersqty 2
Mixer
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4
Cash boxesqty 2

Lighting

LED lampsqty 10
String lightsqty 6

Decorations

Buntingqty 8
Welcome signsqty 3
Program standsqty 6

Tableware

Reusable glassesqty 180
Reusable coffee cupsqty 80
Reusable platesqty 180
Reusable cutleryqty 180
Serving plattersqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 3
Bread knivesqty 3
Pliersqty 6

Cleaning

Waste binsqty 12
Broom setsqty 3
Mopsqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Peanuts - 4 bags
- Mini wraps - 120 pieces
- Cucumber - 8 pieces
- Tomatoes - 3 kilos
- Herb cream cheese - 10 tubs
- Hummus - 8 tubs
- Chicken breast slices - 2 kilos
- Cheese - 2 kilos
- Vegetarian falafel - 2 kilo
- Baguettes - 15 pieces
- Butter - 1 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Cookies - 8 packs
- Muffins - 120 pieces
- Ice cubes - 20 kilo
- Horse hay - 20 bales
- Horse bedding - 20 bags
- Horse feed pellets - 2 bags
- Carrots for Horses - 15 kilos
- Apples for horses - 10 kg
- Trash bags - 80 pcs
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand soap - 8 bottles
- Paper towels - 12 packs
- Disinfectant wipes - 6 packs
- Napkins - 500 pieces
- Disposable gloves - 200 pieces
- Prize ribbons - 30 pieces
- Bib numbers - 40 pieces
- Pens - 30 pieces
- Program flyers - 200 pieces

Tips

Prepare one water tub and one feed bowl for each occupied stall, then add at least two spare tubs and bowls. Refill water during the day rather than waiting until stalls are empty.
Set aside one hay net, grooming kit, and pair of work gloves per active stable area. Keep poop forks, wheelbarrows, and stable brooms together so volunteers do not waste time searching between classes.
Check arena equipment against the program before loading it: fences, springboards, spring stanchions, dressage letters, cones, and measuring tapes may be needed in different combinations. Pack spare barrier tape for quick repairs.
Test the wireless microphones, speakers, mixer, extension cords, and power strips at least one day before the show. Bring enough cable length to keep cords away from horse paths, water, and spectator areas.
Place first aid kits, fire extinguishers, flashlights, and reflective vests where volunteers can reach them within 2 minutes. Traffic barriers and barrier tape should be ready before horses and spectators arrive.

Frequently asked questions

What do I need to buy for a horse show?: Plan for arena equipment, horse stalls, water tubs, feed bowls, hay nets, grooming kits, cleaning tools, safety supplies, furniture, and sound equipment. Match quantities to the number of horses, stalls, officials, volunteers, and spectators expected.
How many water tubs do I need for a horse show?: Use at least 1 water tub per occupied stall, plus 2 spare tubs for replacement or shared areas. Check and refill them several times during the show, especially in warm weather.
When should I prepare horse show equipment?: Complete the equipment check at least 1 day before the event and load small supplies in labeled boxes. Set up stalls, arena fences, signs, safety equipment, and the sound system before the first horses arrive.
What safety supplies are needed at a horse show?: Have first aid kits, fire extinguishers, work gloves, reflective vests, flashlights, traffic barriers, and barrier tape available. Put emergency supplies in clearly marked locations and keep access routes open throughout the event.

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