Horse market shopping list

A horse market needs more than tables and drinks. You also need practical equipment for exhibitors, horse welfare, visitor flow, payments and changing weather. This shopping list covers the main furniture, serving items and equipment to arrange before market day. Check quantities against the number of exhibitors, horses and expected visitors, then buy or borrow items early—especially horse stalls, water tubs, barriers and cooling equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 18
Folding chairsqty 80
Beer tablesqty 10
Stoolsqty 20
Cash desk table
Information desk
Clothes racksqty 6
High tablesqty 8
Tableclothsqty 24
Horse stallsqty 12
Saddle racksqty 8
Hay racksqty 12
Water tubsqty 12
Crowd control barriersqty 40
Crowd barriersqty 30
Conesqty 30
Parasolsqty 6

Tableware

Reusable cupsqty 500
Coffee cupsqty 100
Tea glassesqty 100
Platesqty 250
Cutlery setsqty 250
Serving traysqty 20
Small bowlsqty 30

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 8
Refrigeratorsqty 2
Cash machinesqty 2
Extension cordsqty 8
Power stripsqty 8
Flashlightsqty 8
Megaphone

Kitchen

Cutting boardsqty 6
Chef's knifeqty 6
Serving tongsqty 12
Serving spoonsqty 8
Thermos flasksqty 8
Water jugsqty 8
Ice packsqty 30
Jerry cansqty 6

Decorations

Buntingqty 12
Market chalkboardsqty 10
Directional signsqty 18
Program postersqty 20
Stand number signsqty 24

Lighting

String lightsqty 10
LED lampsqty 12
Batteriesqty 40

Cleaning

Waste binsqty 18
Mop setsqty 4
Broom setsqty 6
Hoesqty 4
Scoopsqty 6
Dung cartsqty 3
Poop scoopsqty 4

Catering

Groceries
- Coffee - 8 packs
- Tea bags - 250 pieces
- Decaffeinated coffee - 2 packs
- Cocoa powder - 2 packs
- Sugar - 5 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 20 liters
- Oat milk - 8 liters
- Lemon juice - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sprite - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blauw - 40 bottles
- Spa Rood - 20 bottles
- Sports drink - 12 bottles
- Alcohol-free beer - 3 cases
- Beer - 8 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Prosecco - 6 bottles
- Ice cubes - 25 kilogram
- Sandwich rolls - 250 pieces
- Mini rolls - 150 pieces
- Multigrain bread - 8 loaves
- Unsalted butter - 2 kilograms
- Margarine - 2 kilograms
- Young cheese - 4 kilograms
- Mature cheese - 4 kilogram
- Cooked ham - 3 kilograms
- Chicken breast slices - 3 kilograms
- Hummus - 3 kilograms
- Cream cheese - 2 kilograms
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Chocolate sprinkles - 2 kilogram
- Cucumbers - 20 pieces
- Tomatoes - 8 kilograms
- Lettuce - 20 heads
- Arugula - 10 bags
- Bell peppers - 5 kilograms
- Red onions - 3 kilogram
- Carrots - 5 kilograms
- Apples - 15 kilogram
- Bananas - 10 kilograms
- Grapes - 8 kilograms
- Mandarins - 8 kilograms
- Yogurt - 10 liters
- Muesli - 4 kilograms
- Paprika chips - 20 bags
- Plain chips - 20 bags
- Party Nuts - 8 kilograms
- Breadsticks - 10 bags
- Cookies - 12 packs
- Raisin buns - 100 pieces
- Muffins - 100 pieces
- Apple pie - 8 pieces
- Whipped cream - 12 aerosol cans
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Mustard - 3 jars
- Pesto dressing - 3 bottles
- Garlic sauce - 3 bottles
- Pepper - 2 jars
- Salt - 2 packs
- Olive oil - 3 bottles
- Vinegar - 2 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper napkins - 1500 pieces
- Cardboard snack trays - 500 pieces
- Wooden stirrers - 1000 pieces
- Paper straws - 500 pieces
- Coffee filters - 300 pieces
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfectant - 4 bottles
- Hand soap - 12 bottles
- Hand sanitizer gel - 12 bottles
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Dog waste bags - 1000 pieces
- Trash bags - 150 pieces
- Nitrile gloves - 10 boxes
- Straw - 30 bales
- Hay - 30 bales
- Horse feed pellets - 4 bags
- Carrots for horses - 25 kilograms
- Apples for horses - 15 kilograms

Tips

Plan at least one water tub and one hay rack for each horse stall, then keep a few spare tubs available in case of damage or heavy use. Arrange hay separately if it is not supplied by exhibitors.
Match tables and chairs to the number of exhibitors and visitors rather than guessing. Keep a separate cash desk table and information desk so payments and questions do not block the market stalls.
Prepare cups, plates and cutlery for the busiest serving period, not just the average crowd. Reusable cups, coffee cups, tea glasses and small bowls are easy to run short of when several people serve themselves at once.
Bring enough cones and crowd barriers to separate parking, pedestrian routes and horse areas. Put signs and barriers in place before exhibitors arrive, so horse traffic does not mix with visitor queues.
Check cooling capacity at least one day before the market. Chill drinks in coolers or refrigerators in batches, and make sure coffee machines and kettles can be used safely at the chosen power points.

Frequently asked questions

What do I need for a horse market?: Plan furniture for exhibitors and visitors, horse stalls with saddle racks, hay racks and water tubs, plus barriers, cones, signs, payment equipment and serving supplies. Check the list at least 7 days before the market so missing rentals can still be arranged.
How many water tubs do I need for a horse market?: Allow at least 1 water tub per horse stall and keep 1 or 2 spare tubs for busy markets or replacements. Check the number of registered horses before buying or collecting them.
How many tables and chairs do I need for a horse market?: Start with 1 market table per exhibitor space and add separate tables for the cash desk and information desk. Provide seating based on your visitor estimate, checking the final exhibitor and registration numbers 3 to 5 days beforehand.
When should I prepare the horse market shopping list?: Make the first list at least 2 weeks before the event, after the number of stalls and horses is becoming clear. Do the final quantity check 2 to 3 days before the market, then chill drinks and collect materials on the day before.

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