Horse Market Shopping List

A horse market needs more than stalls and a table for sellers. You will need separate equipment for horse spaces, sales areas, refreshments, payments, visitor information and safe movement around the site. Plan water tubs and hay nets for every occupied horse area, plus weather protection and lighting for the public areas. Buy or reserve items early, especially tents, horse fencing, cash machines, extension cords and food-service equipment, because these are easy to overlook and difficult to replace at short notice.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 20
Party tentsqty 6
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 80
Bar stoolsqty 8
Checkout tablesqty 3
Horse fencesqty 40
Hay netsqty 20
Water tubsqty 20
Clothes racksqty 6

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 6
Food warmersqty 4
Cash machinesqty 2
Extension cordsqty 8
Cable reelsqty 4
Handheld megaphonesqty 2

Lighting

String lightsqty 8
Work lightsqty 6
Battery lanternsqty 10

Decorations

Buntingqty 12
Horse postersqty 20
Windsocksqty 6
Stall tableclothsqty 20

Tableware

Reusable cupsqty 300
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving plattersqty 12
Serving spoonsqty 8
Serving jugsqty 6

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Thermos flasksqty 8
Coolersqty 4
Serving tongsqty 8
Measuring cupsqty 4

Catering

Water jugsqty 8
Drink dispensersqty 4

Cleaning

Waste binsqty 16
Manure wheelbarrowsqty 4
Pitchforksqty 6
Scoopsqty 6
Broom setsqty 6
Mopsqty 4
Bucketsqty 8
Hand brushesqty 6

Safety

Crowd control barriersqty 20
Traffic conesqty 30
Warning signsqty 20
Reflective vestsqty 20
Flashlightsqty 8
First aid kitsqty 2
Fire extinguishersqty 4
Work glovesqty 12

Administration

Cash boxesqty 3
Price listsqty 30
Registration formsqty 100
Name badgesqty 100
Pensqty 30
Clipboardsqty 10
Wristbandsqty 500
Ride ticketsqty 500

Groceries

Groceries
- Coffee beans - 4 kilograms
- Tea bags - 300 pieces
- Black tea - 100 tea bags
- Herbal tea - 100 bags
- Sugar - 4 kilogram
- Sugar substitutes - 500 pieces
- Semi-skimmed milk - 20 liters
- Oat milk - 6 liters
- Lemon - 3 kilograms
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Lemonade - 18 bottles
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Alcohol-free beer - 24 cans
- Bitter lemon - 12 bottles
- Ice cubes - 30 kilograms
- Baguettes - 30 pieces
- Mini currant buns - 150 pieces
- Mini croissants - 120 pieces
- Whole wheat bread - 12 loaves
- White buns - 100 pieces
- Multigrain rolls - 100 pieces
- Butter - 3 kilograms
- Young cheese - 5 kilogram
- Aged cheese - 3 kilograms
- Ham - 3 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Jam - 4 jars
- Peanut butter - 3 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Cucumber - 5 kilograms
- Tomatoes - 5 kilograms
- Lettuce - 20 heads
- Bell peppers - 3 kilograms
- Onions - 3 kilograms
- Carrots - 4 kilograms
- Apples - 10 kilograms
- Bananas - 8 kilograms
- Grapes - 5 kilograms
- Mandarins - 6 kilograms
- Plain chips - 20 bags
- Paprika chips - 20 bags
- Party nuts - 10 bags
- Breadsticks - 10 bags
- Cookies - 12 packs
- Muesli bars - 100 pieces
- Cupcakes - 100 pieces
- Apple pie slices - 80 pieces
- Whipped cream - 12 aerosol cans
- Vegetarian veggie burgers - 60 pieces
- Hamburger buns - 60 pieces
- Satay sauce - 3 jars
- Sausages - 80 pieces
- Vegetarian sausages - 30 pieces
- Fries sauce - 4 bottles
- French fry seasoning - 2 jars
- Salt - 2 kilograms
- Pepper - 500 grams
- Paprika Powder - 300 grams
- Oil - 5 liters
- Napkins - 1000 pieces
- Paper bread bags - 300 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Compostable snack trays - 300 pieces
- Wooden forks - 300 pieces
- Wooden knives - 300 pieces
- Dish soap - 5 bottles
- All-purpose cleaner - 5 bottles
- Disinfectant spray - 4 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Toilet paper - 48 rolls
- Paper towels - 12 packs
- Hay - 30 bales
- Straw - 20 bales
- Horse feed pellets - 4 bags
- Carrots for horses - 25 kilograms
- Apples for horses - 15 kilograms
- Drinking water for horses - 200 liters

Tips

Allow one water tub and one hay net for each occupied horse space, and keep a few spare containers available in case one leaks or becomes unusable.
Plan at least one checkout table and one cash machine for every busy sales point. Keep cash separate from the food area and prepare the float before exhibitors arrive.
Match tables, chairs and stalls to the confirmed exhibitor numbers, then add a small reserve rather than waiting until registration closes to find extra furniture.
For refreshments, provide separate coffee cups, reusable cups, plates and cutlery sets. Chill drinks before opening and use coolers so drinks remain cold throughout the market.
Count extension cords and cable reels by powered area, not by the whole site. Keep work lights and battery lanterns ready for entrances, payment points and horse areas if daylight changes.

Frequently asked questions

What do I need for a horse market?: You need market stalls, tables, seating, horse fences, hay nets, water tubs, checkout equipment, refreshments, signage and lighting. The exact quantity depends on the number of horse spaces, exhibitors and sales locations, so confirm those counts before ordering.
How many water tubs do I need for a horse market?: Plan one water tub for every occupied horse space, plus at least two spare tubs for replacements or high-use areas. Check them before opening and refill them during the market.
When should I order equipment for a horse market?: Reserve tents, stalls, horse fencing, tables, cash machines and food-service equipment at least two to four weeks before the market. Order groceries closer to the event once registrations and visitor numbers are clearer.
What lighting is needed for a horse market?: Use work lights for practical areas, string lights for public areas and battery lanterns where cables are unsuitable. Have the lighting ready before dusk and test every powered section before visitors arrive.

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