Home Fair Shopping List

A home fair needs more than tables for sellers. You will also need shelter, stall signs, lighting, payment equipment, refreshments and a reliable way to power everything. Plan seating and display furniture according to the number of vendors, then add a few spare items for last-minute changes. This list is especially useful when checking deliveries, preparing the market map and setting up stalls on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 24
Foldable tablesqty 4
Chairsqty 40
Stoolsqty 8
Clothes racksqty 6
Folding benchesqty 4
Tableclothsqty 28
Storage boxesqty 10

Equipment

Coolersqty 6
Kettlesqty 2
Coffee machinesqty 2
Extension cordsqty 8
Power stripsqty 8
Cable matsqty 8
Handheld microphone
Speakersqty 2
Payment terminalqty 2

Lighting

LED lampsqty 12
String lightsqty 6
Battery lanternsqty 6

Decorations

Buntingqty 8
Balloonsqty 100
Balloon pumpqty 2
Decorative plantsqty 8
Chalkboardsqty 6
Chalk markersqty 12
Table décorqty 12

Catering

Serving traysqty 8
Thermos flasksqty 6
Drink dispensersqty 4
Water jugsqty 6
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 2 packs
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 12 cans
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemonade syrup - 3 bottles
- Ice cubes - 12 bags
- Baguettes - 12 pieces
- Mini bake-off rolls - 8 packs
- Unsalted butter - 2 kilos
- Young cheese - 2 kilos
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Bell peppers - 3 kilos
- Grapes - 4 kilos
- Apples - 5 kilo
- Bananas - 4 kilos
- Mandarins - 4 kilo
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Tortilla chips - 8 bags
- Salt sticks - 8 bags
- Snack nuts - 6 bags
- Popcorn - 6 bags
- Cookies - 12 packs
- Mini muffins - 10 boxes
- Brownies - 8 boxes
- Gluten-free cookies - 4 packs
- Vegan cookies - 4 packs
- Gluten-free crackers - 4 packs
- Vegan spreadable cheese - 4 tubs
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olives - 6 jars
- Pickles - 4 jars
- Salt - 1 kilo
- Pepper - 2 mills
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Lemon juice - 2 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Napkins - 1000 pieces
- Paper snack trays - 500 pieces
- Wooden skewers - 500 pieces
- Teaspoons - 100 pieces
- Straws - 250 pieces
- Coffee filters - 200 pieces
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Large trash bags - 40 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Paper towels - 12 packs

Tableware

Reusable cupsqty 250
Coffee cupsqty 80
Platesqty 150
Bowlsqty 30
Cutlery setsqty 150
Serving spoonsqty 12
Sugar bowlsqty 4

Kitchen

Cutting boardsqty 4
Paring knivesqty 4
Bread knivesqty 2
Serving plattersqty 12
Tongsqty 8
Measuring cupsqty 2

Market supplies

Booth numbersqty 30
Price tagsqty 500
Sticky notesqty 20
Pensqty 30
Markersqty 12
Clipboardsqty 6
Cash boxesqty 4
Change boxesqty 4
Wristbandsqty 250
Route arrowsqty 20
Information boardsqty 6
Bollardsqty 12
Barrier tapeqty 4
Cleats blocksqty 4
Umbrellasqty 4

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 8

Tips

Plan one main table per vendor pitch, then keep at least two spare folding tables available for registration, refreshments or unexpected display needs.
For an outdoor fair, arrange party tents before confirming the layout. Add cable mats, extension cords and power strips wherever coffee machines, kettles, speakers or lighting will be used.
Allow about two to three drinks per person for the first hour, and keep drinks in coolers until serving. Thermos flasks and serving trays make the refreshment station faster to run.
Prepare chalkboards, chalk markers and price tags before vendors arrive. Bring extra markers and labels so late changes to prices or stall locations do not delay opening.
Check lighting before the event, not during setup. Use LED lamps or battery lanterns for darker areas and keep a handheld microphone, speakers and payment terminal charged or tested in advance.

Frequently asked questions

What do I need for a home fair?: At minimum, plan tables, chairs or stools, stall signage, price tags, payment equipment, refreshments and waste storage. For an outdoor fair, add party tents, lighting and weather-safe power supplies at least 1 week before the event.
How many tables do I need for a home fair?: Start with 1 market table per confirmed vendor pitch, then add 2 spare folding tables for registration, refreshments or overflow. Confirm the final number after vendor registrations close, ideally 3 to 5 days before setup.
How much coffee and drinks should I buy for a home fair?: Allow 2 to 3 drinks per person during the first hour, then adjust for the expected opening time and weather. Chill drinks several hours beforehand and prepare coffee supplies before vendors begin setting up.
What power equipment is needed for an outdoor home fair?: Check every powered item, including coffee machines, kettles, speakers and lights, before the event. Plan extension cords, power strips and cable mats for each area, and test the complete setup at least 1 day in advance.

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