What you need for a classic car market

A classic car market needs more than display spaces and coffee. You need clear stall numbers, route signs, traffic equipment, power supplies and a registration point that can handle exhibitors as they arrive. This shopping list covers the physical items to buy or bring, from market stalls and barriers to card machines, lights and first aid supplies. Check quantities against your site layout, the number of exhibitors and whether the market runs into the evening.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 10
Folding chairsqty 30
Registration desk
Waste binsqty 8

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 6
Power stripsqty 6
Card machinesqty 2
Walkie-talkiesqty 6
Megaphonesqty 2

Lighting

String lightsqty 8
LED lampsqty 12
Work lightsqty 4

Decorations

Buntingqty 10
Dutch flagsqty 6
Directional signsqty 12
Information boardsqty 8
Stand number signsqty 12

Safety

Crowd control barriersqty 12
Traffic conesqty 20
Warning tapeqty 4
Fire extinguishersqty 4
First aid kitsqty 2
Vestsqty 12
Flashlightsqty 6

Market supplies

Vendor formsqty 50
Wristbandsqty 500
Admission ticketsqty 500
Petty cash registersqty 2
Receiptsqty 4
Clipboardsqty 6
Ballpoint pensqty 24
Waterproof markersqty 12
Measuring tapesqty 4
Cable tiesqty 200
Duct tapeqty 6
Ropeqty 4

Tableware

Reusable cupsqty 300
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving spoonsqty 8
Coffee spoonsqty 100
Thermos flasksqty 6

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving plattersqty 12
Serving tongsqty 8
Cooling racksqty 4

Cleaning

Broomqty 3
Litter pickersqty 3
Bucketsqty 4
Spongesqty 12
Dish brushesqty 4
Hand broomsqty 3

Catering

Groceries
- Coffee - 5 packs
- Tea selection - 200 bags
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- Red wine - 12 bottles
- White wine - 12 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 20 kilo
- Mini sandwiches - 250 pieces
- Rolls - 150 pieces
- Croissants - 100 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Aged cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Cucumber - 4 kilos
- Tomatoes - 4 kilos
- Lettuce - 10 heads
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Snack mix - 8 bags
- Salted breadsticks - 6 bags
- Cookies - 8 packs
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Salt - 1 kilo
- Pepper - 2 jars
- Napkins - 1000 pieces
- Paper straws - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Disposable gloves - 4 boxes
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer gel - 6 bottles
- Toilet blocks - 12 pieces
- Paper towels - 12 packs

Tips

Allow one stand number sign and one information sheet per exhibitor, plus at least 10% extra for last-minute changes or damaged signs. Keep vendor forms at the registration desk so every arrival can be checked in before unloading.
Bring at least one extension cord and one power strip for each powered service point, then add 20% spare cable length for awkward layouts. Keep coffee machines, kettles and card machines on separate circuits where possible.
Use one waste bin at the registration or food area and one at each busy section of the market. Arrange collection before opening day; full bins are difficult to move once visitors and vehicles are in place.
For vehicle movement, prepare enough traffic cones and barriers to mark every turn, pedestrian crossing and restricted area. Keep warning tape, vests and a megaphone together so volunteers can respond quickly to a blocked route.
If the market stays open after daylight, plan separate lighting for stalls, walkways and the registration desk. Pack work lights and flashlights as well as decorative string lights, since string lights alone do not safely illuminate unloading or parking areas.

Frequently asked questions

What do I need for a classic car market?: Bring market stalls, tables, chairs, stand number signs, information boards and vendor forms for exhibitors. You will also need route signs, traffic cones, barriers, waste bins, power equipment, refreshments, lighting and first aid supplies.
How many tables do I need for a classic car market?: Start with one table per exhibitor who needs a sales or registration surface, then add at least two tables for registration, information and shared supplies. Confirm the final count after exhibitor registrations close, usually at least 7 days before the event.
What safety equipment is needed at a classic car market?: Prepare barriers and cones for vehicle and pedestrian routes, warning tape for temporary hazards, fire extinguishers, first aid kits, vests and flashlights. Check the equipment at least 24 hours before opening and place it where volunteers can reach it quickly.
How much power equipment should I bring to a classic car market?: Count every powered item, including coffee machines, kettles, card machines and lights. Pack one extension cord per service point, suitable power strips, and at least 20% spare cable and connection capacity; test everything the day before.

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