Home and Living Fair Shopping List

A home and living fair needs more than tables for exhibitors. Visitors need clear information, workshops need working presentation equipment, and every stand needs a practical way to display brochures, clothing or products. This shopping list covers the furniture, equipment, tableware and kitchen items to check before ordering. Use the exhibitor count, workshop schedule and venue layout to turn the list into exact quantities, then check stock before the final order.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 24
Chairsqty 80
High tablesqty 8
Counter table
Stoolsqty 12
Tableclothsqty 24
Display casesqty 6
Brochure racksqty 8
Clothes racksqty 4
Bollardsqty 12

Equipment

Laptopqty 2
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 8
Power stripsqty 10
Charging stationsqty 2
Cable tiesqty 50
Multitoolqty 2

Tableware

Coffee cupsqty 100
Glassesqty 120
Platesqty 100
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving spoonsqty 12
Small bowlsqty 20
Serving plattersqty 16

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Knivesqty 6
Pliersqty 8
Storage binsqty 12
Tea towelsqty 12
Serving traysqty 8

Decorations

Entrance sign
Program postersqty 8
Wayfinding signsqty 12
Table signsqty 24
Name badgesqty 100
Badge holdersqty 100
Buntingqty 8
Artificial plantsqty 12
Table décorqty 24

Lighting

LED lampsqty 12
String lightsqty 8

Cleaning

Waste binsqty 12
Vacuum cleanerqty 2
Mop setsqty 2
Cleaning bucketsqty 4
Hand broomsqty 4
Toilet brushesqty 4
Hand soap dispensersqty 6

Catering

Groceries
- Coffee beans - 3 kilo
- Tea bags - 250 pieces
- Black tea - 80 bags
- Herbal tea - 60 tea bags
- Green tea - 60 bags
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweeteners - 250 pieces
- Lemons - 20 pieces
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 48 bottles
- Alcohol-free lager - 24 bottles
- Bitter lemon - 6 bottles
- Tonic - 6 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted nuts - 4 bags
- Cheese cubes - 3 kilo
- Olives - 2 kilos
- Cucumber - 12 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Pears - 30 pieces
- Bananas - 30 pieces
- Strawberries - 3 kilos
- Hummus - 2 kilos
- Yogurt dip - 2 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Baguettes - 20 pieces
- Mini bake-at-home rolls - 200 pieces
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 4 kilos
- Smoked chicken breast - 2 kilo
- Vegetarian spreads - 2 kilos
- Plain hummus - 2 kilos
- Herb butter - 1 kilo
- Mini wraps - 150 pieces
- Chickpeas - 12 cans
- Corn - 8 cans
- Peppers - 20 pieces
- Arugula - 1 kilo
- Red onion - 3 kilos
- Feta - 2 kilos
- Pasta - 5 kilos
- Pesto sauce - 2 kilos
- Pasta salad dressing - 2 liters
- Herb mix - 10 sachets
- Salt - 1 kilo
- Pepper - 500 grams
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Coffee filters - 200 pieces
- Stirrers - 500 pieces
- Tray liner film - 2 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Sponges - 20 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Paper towels - 12 packs
- Hand soap - 6 bottles
- Bandages - 2 boxes
- Pens - 50 pieces
- Pencils - 30 pieces
- Highlighters - 12 pieces
- Tape - 12 rolls
- Double-sided tape - 8 rolls
- Printer paper - 2 packs
- Name stickers - 150 pieces

Tips

Count one main table per exhibitor stand, then add high tables, stools or a counter table only where the stand layout or activity requires them. Confirm the final stand numbers before ordering so furniture is not allocated twice.
For each workshop room, match the equipment to the session: a laptop, projector, projection screen, speakers and microphone may each be needed. Test every presentation setup at least one day before the fair.
Plan display equipment by exhibitor type. Clothes racks, display cases and brochure racks are easy to overlook when exhibitors are registered late, so ask for their requirements before assigning stand numbers.
For catering, count coffee cups, glasses, plates and cutlery for the expected peak period rather than the total visitor count. Add serving spoons, small bowls and serving platters for shared food, and check that the coffee machines match the number of serving points.
Buy or locate extension cords, power strips and cable ties before setup day, and keep a multitool available. Mark charging stations and secure cables before visitors enter; missing power access is one of the most common last-minute problems.

Frequently asked questions

What should I buy for a home and living fair?: Plan furniture for each exhibitor stand, including tables, chairs and any specialist display items. Add presentation equipment for workshops, signage and information materials, plus coffee and serving supplies for the expected visitor peak.
How many tables do I need for a home and living fair?: Start with one main table per confirmed exhibitor stand, then add high tables, counter tables or display cases where the layout requires them. Finalise the quantity after stand numbers and the room plan are confirmed.
When should I order supplies for a home and living fair?: Place the main order after exhibitors, workshops and the room layout are confirmed, ideally at least two weeks before opening. Check stock again one week before the fair and resolve missing items before setup day.
What equipment is needed for workshops at a home and living fair?: Depending on the programme, prepare a laptop, projector, projection screen, speakers and microphone for each room that needs a presentation. Test the full setup at least one day before the first workshop and keep extension cords and power strips available.

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