What you need for a Hollywood theme night

A Hollywood theme night needs more than costumes and a red carpet. Plan the practical setup too: enough glasses and plates, a clear buffet and bar area, working sound equipment, and lighting that still lets guests read quiz questions and name badges. Buy or borrow disposable backup supplies before the event, especially extension cords, serving utensils and coffee equipment. Use your guest count to calculate food, drinks and tableware, then chill drinks and prepare serving areas before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 55
Buffet tablesqty 2
High tablesqty 3
Clothing rack

Tableware

Dinner platesqty 60
Dessert platesqty 60
Glassesqty 70
Coffee cupsqty 55
Forksqty 60
Knivesqty 60
Spoonsqty 60
Serving spoonsqty 8

Kitchen

Cutting boardsqty 3
Chef's knifeqty 3
Mixing bowlsqty 4
Serving plattersqty 10
Serving tongsqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3

Equipment

Speakersqty 2
Microphone
Music player
Extension cordsqty 4
Power stripsqty 3
Notice board

Lighting

String lightsqty 4
LED lampsqty 6

Decorations

Red carpet
Golden starsqty 30
Clapperboardsqty 3
Decorative film rollsqty 4
Balloonsqty 100
Balloon ribbonqty 2
Photo backdrop
Gold table runnersqty 6
Name badgesqty 60
Table numbersqty 6

Cleaning

Bucketsqty 2
Mopsqty 2
Broomsqty 2
Hand broomsqty 2
Dustpan and brushqty 2

Catering

Groceries
- Baguettes - 8 pieces
- Butter - 500 grams
- Herb butter - 4 tubs
- Hummus - 6 tubs
- Cream cheese - 5 tubs
- Cheese slices - 2 kilograms
- Young cheese - 1 kilogram
- Brie - 800 grams
- Grapes - 3 kilograms
- Apples - 30 pieces
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Mixed nuts - 2 kilograms
- Olives - 6 jars
- Mini wraps - 80 pieces
- Chicken breast slices - 1 kilogram
- Smoked salmon - 800 grams
- Eggs - 30 pieces
- New potatoes - 6 kilograms
- Chicken thigh fillet - 6 kilograms
- Vegetarian burgers - 20 pieces
- Hamburger buns - 60 pieces
- Lettuce - 6 heads
- Tomatoes - 3 kilograms
- Red onions - 1 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Potato salad - 3 kilogram
- Pasta salad - 3 kilograms
- Mixed salad - 3 kilogram
- Dressing - 4 bottles
- Brownies - 60
- Mini pastries - 60 pieces
- Whipped cream - 6 cans
- Ice - 5 liters
- Coffee - 1,5 kilogram
- Tea - 100 bags
- Sugar - 1 kilogram
- Milk - 8 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 96 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Napkins - 300 pieces
- Cocktail sticks - 2 boxes
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces

Tips

Allow two to three drinks per guest for the first hour, then about one drink per person per hour. Add water and non-alcoholic options, and chill them at least four hours before the welcome drinks are served.
Provide one dinner plate, one dessert plate, one glass and a full set of cutlery per guest, plus at least 10% extra. For 30 guests, that means 33 of each item where practical.
Plan one buffet serving utensil for every dish and keep two cutting boards, one chef’s knife and several serving platters available. These are easy to overlook when food is prepared in advance.
Check the sound and lighting setup at least one day ahead. Test the speakers and microphone together, and make sure every extension cord and power strip reaches a safe outlet without crossing walkways.
Set up a clothing rack near the entrance and label the area before guests arrive. Keep name badges, table numbers and quiz materials together in one clearly marked box so they do not disappear during setup.

Frequently asked questions

How many glasses do I need for a Hollywood theme night?: Plan one glass per guest for a simple drinks service, plus 10% extra for breakages and replacements. For 30 guests, prepare at least 33 glasses; use more if you serve wine, cocktails and water in separate glasses.
How much food should I buy for a Hollywood theme night?: For a buffet with snacks and desserts, allow roughly 400–500 grams of savoury food per adult, depending on whether it replaces dinner. Add one dessert portion per guest and keep 10% extra for larger appetites or dietary substitutions.
When should I buy and chill drinks for the party?: Buy non-perishable drinks and mixers two to three days ahead, then check quantities again the day before. Chill beer, wine, soft drinks and water for at least four hours; use coolers if the refrigerator cannot hold everything.
When should I test the microphone and Hollywood party music?: Test the music player, speakers, microphone, extension cords and power strips at least one day before the event. Repeat a short sound check 60–90 minutes before guests arrive, after the room and furniture are in place.

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