What You Need for a Hobby Market

A hobby market needs more than tables for sellers. You will also need a clear stall layout, name badges, directional signs, payment equipment and a simple refreshment setup. Plan the drinks, cups, plates and serving items before shopping, especially if several participants or visitors will use them. Check power access for coffee machines, kettles and payment equipment, and collect decorations and signage early so setup is not delayed.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 20
Chairsqty 60
Tableclothsqty 20
Clothes racksqty 4
Stoolsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Extension cordsqty 4
Power stripsqty 4
Payment terminal
Cash register

Tableware

Coffee cupsqty 80
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 6
Serving traysqty 6

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Mixing bowlsqty 3
Measuring cupsqty 2

Decorations

Buntingqty 10
Balloonsqty 100
Balloon pumpqty 2
Table décorqty 12
Directional signsqty 8
Name badgesqty 40
Notice board
Markersqty 12
Tapeqty 6
Scissorsqty 6

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mop headsqty 2
Bucketsqty 2
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Cocoa powder - 1 pack
- Sugar - 2 packs
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 3 crates
- Alcohol-free beer - 1 crate
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Mixed nuts - 2 bags
- Mini currant buns - 60 pieces
- Mini muffins - 60 pieces
- Cookies - 5 packs
- Apples - 30 pieces
- Bananas - 20 pieces
- Grapes - 3 kilos
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Snack carrots - 3 bags
- Cocktail sauce - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Satay sauce - 2 jars
- Salt - 1 tin
- Pepper - 1 can
- Napkins - 300 pieces
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Wooden stirrers - 200 pieces
- Coffee filters - 2 packs
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- Dishwasher tablets - 1 pack
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 3 bottles

Tips

Plan one table, clothing rack or other display space per confirmed participant, then keep at least one spare table available for unexpected needs or shared information.
For a four-hour market, allow around two drinks per person during the first two hours and one more per person afterward. Buy extra cups and keep chilled drinks in coolers before the doors open.
Count every electrical device before setup. Coffee machines, kettles, payment terminals and cash equipment may need extension cords or power strips, so test the available sockets in advance.
Prepare one name badge for every participant and enough directional signs to mark the entrance, stalls, refreshments and toilets. Put the signs up before sellers arrive so they do not interrupt stall setup.
Keep serving spoons, trays, cutting boards, kitchen knives and measuring cups together in one clearly labelled box. These small items are often remembered only when snacks or drinks are ready to serve.

Frequently asked questions

What should I buy for a hobby market?: Buy or collect tables, chairs, tablecloths and any clothes racks or stools needed by participants. Add payment equipment, name badges, directional signs, refreshments, serving items and basic decorations. Check the confirmed participant count at least 7 days before shopping.
How many tables do I need for a hobby market?: Start with one table or display space per confirmed participant, based on the agreed stall layout. Add at least one spare table for registration, shared information or a late change, and confirm the final count 3 to 5 days before the market.
How many cups and glasses do I need for a hobby market?: For a four-hour market, provide at least 1.5 drinking vessels per expected person if they can be washed or reused, or 2 per person for single-use service. Add 10% extra so a shortage does not interrupt serving.
When should I prepare the hobby market shopping list?: Make a first list 2 weeks before the market, when registrations and stall requirements are clear. Recheck quantities 3 to 5 days before the event, then shop for chilled drinks and fresh snacks as close to opening as practical.

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