What to bring on a heritage trip

A heritage trip needs more than entrance tickets and a route. You may be away from shops for several hours, so plan drinks, lunch equipment, printed information and basic safety supplies before departure. Pack reusable tableware, coolers and ice packs for the lunch stop, plus folders and maps for each participant. The list also covers practical items that are easy to overlook, including power banks, reflective vests, umbrellas and first aid kits.

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What to bring

Grouped the way you'd shop for it, with quantities.

Equipment

Coolersqty 4
Thermos flasksqty 4
Power banksqty 4
Mobile chargersqty 4
Flashlightsqty 4
World travel adapter

Tableware

Reusable cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50
Napkin holdersqty 4

Kitchen

Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 4
Food containersqty 8
Ice packsqty 12

Furniture

Foldable tablesqty 2
Folding chairsqty 6
Picnic blanketqty 4

Organization

Clipboardsqty 4
Pensqty 20
Name badge holdersqty 50
Participant foldersqty 50
Route mapsqty 50
Printed programsqty 50
Entrance ticket foldersqty 4
Luggage tagsqty 50

Safety

First aid kitsqty 2
Reflective vestsqty 6
Umbrellasqty 8

Cleaning

Hand sanitizerqty 4
Microfiber clothsqty 8
Washing-up tubsqty 2
Waste binsqty 4

Catering

Groceries
- Wholemeal rolls - 50 pieces
- White rolls - 20 pieces
- Vegetarian sandwiches with fillings - 10 pieces
- Cheese slices - 2 packs
- Ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Lettuce - 4 heads
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Muesli bars - 50 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Salted crackers - 6 packs
- Cookies - 6 packs
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 liter
- Spa Blue - 60 bottles
- Sparkling water - 24 bottles
- Ice cubes - 8 bags
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Pepper - 1 jar
- Salt - 1 pack
- Paper tissues - 10 packs
- Paper towels - 6 rolls
- Wet wipes - 6 packs
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Tips

Plan drinks for the full travel period, not just the tour: allow two to three drinks per person for the first four hours, then add more for warm weather. Use coolers, ice packs and thermos flasks to keep everything usable during the day.
Prepare one participant folder per attendee, plus two spare copies. Include the printed program, route map and entrance ticket materials so the group is not dependent on phone batteries or mobile reception.
Bring reusable cups, plates and cutlery for the lunch stop, along with napkin holders, cutting boards, bread knives, serving tongs and food containers. Pack the serving equipment at least one day before departure, because it is easy to miss when lunch is ordered elsewhere.
Charge power banks and mobile chargers the evening before, and bring one charger for roughly every four to five participants. If the trip involves foreign electrical sockets, check the required adapter before packing the world travel adapter.
Pack safety and weather items where they can be reached quickly: one first aid kit for each main group, reflective vests for coordinators, hand sanitizer and at least one umbrella for every two people when rain is forecast.

Frequently asked questions

What should I pack for a heritage trip lunch?: Pack reusable cups, plates and cutlery, plus napkin holders, cutting boards, bread knives, serving tongs and food containers. Use coolers and ice packs for chilled food, and bring thermos flasks for hot drinks. Prepare these items at least one day before departure.
How many participant folders do I need for a heritage trip?: Prepare one folder for every registered participant and bring two spare copies. Add the printed program, route maps and entrance ticket materials before leaving, so changes or lost documents do not disrupt the group.
How many power banks and chargers should I bring?: Bring at least one charged power bank or mobile charger for every four to five participants, plus one spare. Charge them the evening before and test the cables before packing.
What safety items are needed for a heritage site visit?: Bring one first aid kit for each main group, reflective vests for the trip coordinators, hand sanitizer and umbrellas if rain is possible. Keep the first aid kit and weather gear accessible rather than at the bottom of the luggage.

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