What to buy and bring for a Heath walk

A Heath walk needs more than water and a marked route. Plan supplies for the start and finish area, refreshments, navigation, volunteer communication and basic bike support. Quantities depend on your number of walkers, but this guide highlights the items people most often forget until setup has already started. Check power access, chill drinks in advance and keep spare route-marking materials available on the day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Party tentsqty 2
Beer tablesqty 4

Tableware

Reusable cupsqty 180
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Pitchersqty 6
Cutting boardsqty 4
Knivesqty 6
Serving plattersqty 12
Serving spoonsqty 8

Equipment

Coolersqty 6
Extension cordsqty 4
Power stripsqty 4
Mobile phonesqty 4
Walkie-talkiesqty 6
Power banksqty 6

Sports equipment

Route arrowsqty 80
Route signsqty 20
Barrier tapeqty 6
Bike pumpsqty 4
Repair kitsqty 4
Spare inner tubesqty 12
Safety vestsqty 12
Bicycle standsqty 6

Cleaning

Waste binsqty 8
Cleaning bucketsqty 3
Mopsqty 3
Hand soap dispensersqty 4

Lighting

LED lampsqty 6
Flashlightsqty 8

Catering

Bib numbersqty 120
Wristbandsqty 120
Menusqty 20
First aid kitsqty 2
Ice packsqty 24
Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Mineral water - 120 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange juice - 12 cartons
- Apple juice - 8 cartons
- Isotonic sports drink - 48 bottles
- Alcohol-free beer - 48 bottles
- Beer - 96 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 4 bags
- Muesli bars - 150 pieces
- Bananas - 120 pieces
- Apples - 120 pieces
- Grapes - 8 trays
- Oranges - 60 pieces
- Currant buns - 120 pieces
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Multigrain sandwiches - 80 pieces
- Young cheese - 4 kilograms
- Ham - 3 kilograms
- Chicken breast - 3 kilograms
- Hummus - 12 tubs
- Cucumber - 12 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pasta salad - 12 kilograms
- Potato salad - 8 kilograms
- Vegetarian quiche - 8 pieces
- Mixed green salad - 8 kilograms
- Yogurt dressing - 4 bottles
- Balsamic dressing - 3 bottles
- Baguettes - 20 pieces
- Herb butter - 20 tubs
- Vegan sandwich spread - 3 kilograms
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 12 pieces
- Cookies - 6 packs
- Lemons - 20 pieces
- Ice cubes - 20 bags
- Napkins - 300 pieces
- Paper tablecloths - 10 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Disinfectant wipes - 6 packs
- Hand sanitizer - 6 bottles

Tips

Allow two to three drinks per person for the first hour, then add roughly one drink per person for each additional hour. Chill them before setup and keep a separate supply for volunteers.
Prepare one route arrow or sign for every decision point, plus at least 10% extra for replacements. Bring barrier tape for hazards and carry spare signs while checking the route.
For every staffed point, provide a charged mobile phone or walkie-talkie and a power bank. Test the communication plan before participants arrive, because weak batteries are easy to miss during setup.
Pack bike pumps, repair kits and spare inner tubes even if the walk is not a cycling event. Supervisors may arrive by bike, and a small repair problem can otherwise delay route checks or support.
Count tables, chairs and serving equipment against both the start and finish areas, not just the catering point. Arrange extension cords, power strips, coffee machines and kettles before food and drinks are laid out.

Frequently asked questions

How much water and other drinks do I need for a Heath walk?: Plan two to three drinks per person for the first hour and one additional drink per person for every later hour. Add extra bottles for volunteers and supervisors, then chill the drinks before the event.
How many route signs should I prepare for a Heath walk?: Prepare at least one arrow or route sign for every turn, crossing and unclear section. Add 10% spare signs so a missing or damaged marker does not interrupt the walk.
What should I bring for bike repairs on a Heath walk?: Bring at least one bike pump, one repair kit and two spare inner tubes for a small group of supervisors. For larger groups, add one repair kit for every 25 participants and keep the equipment with the route team.
When should I buy supplies for a Heath walk?: Buy non-perishable supplies and route-marking materials at least 3 to 5 days beforehand. Buy or collect chilled drinks and fresh catering no later than the day before, then check quantities again after registration closes.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.