What to buy for Heart Health Day

A Heart Health Day needs more than healthy snacks and drinks. You also need equipment for blood pressure checks and weighing, serving supplies, presentation technology and a clear registration setup. Use this list to shop for the day itself, then check dietary requirements before ordering food. Buy or borrow specialist equipment early, and test every powered item before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 90
Buffet tablesqty 3
High tablesqty 6
Tableclothsqty 10

Equipment

Blood pressure monitorsqty 4
Scalesqty 2
Laptop
Projector
Projection screen
Portable speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Kitchen

Coolersqty 4
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving plattersqty 12
Serving tongsqty 8
Serving spoonsqty 6
Coffee machinesqty 2
Kettlesqty 2

Tableware

Platesqty 100
Bowlsqty 60
Glassesqty 120
Coffee cupsqty 70
Cutlery setsqty 100

Decorations

Information boardsqty 8
Name badgesqty 100
Pensqty 30
Flip chartsqty 3
Flip chart sheetsqty 3
Markersqty 12
Directional arrowsqty 12

Lighting

LED lampsqty 6

Cleaning

Waste binsqty 6
Hand soap dispensersqty 4
Towel dispensersqty 4
Cleaning bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2

Catering

Groceries
- Whole grain bread - 8 loaves
- Whole wheat wraps - 40 pieces
- Hummus - 2 kilograms
- Low-fat dairy spread - 1 kilogram
- Cottage cheese - 1 kilogram
- Smoked salmon - 1 kilogram
- Chicken breast slices - 1 kilogram
- 30+ cheese - 1,5 kilogram
- Avocados - 20 pieces
- Cucumbers - 12 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Carrots - 2 kilogram
- Celery - 1 kilogram
- Arugula - 8 bags
- Mixed salad - 2 kilogram
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Oranges - 30 pieces
- Unsalted nuts - 2 kilogram
- Oatmeal - 2 kilogram
- Low-fat yogurt - 6 liters
- Sugar-free muesli - 2 kilograms
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Lemons - 20 pieces
- Garlic - 6 bulbs
- Parsley - 6 bunches
- Basil - 6 bunches
- Black pepper - 1 grinder
- Paprika powder - 1 jar
- Cumin - 1 jar
- Salt-free herbs - 3 jars
- Brown rice - 3 kilograms
- Lentils - 2 kilograms
- Chickpeas - 12 cans
- Low-salt vegetable broth - 4 liters
- Frozen vegetables - 4 kilograms
- Spa Blauw - 12 bottles
- Sparkling water - 8 bottles
- Unsweetened iced tea - 6 bottles
- Coffee - 4 packs
- Tea - 4 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sweetener - 2 boxes
- Paper napkins - 300 pieces
- Paper towels - 8 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls

Tips

Plan food and drinks around the number of confirmed registrations, then add about 10% extra portions for late arrivals and seconds. Check dietary requirements before buying snacks, fruit, drinks or buffet ingredients.
Arrange blood pressure monitors and scales at least one week before Heart Health Day if you are borrowing them. Allow 15 minutes to test each monitor and replace batteries or arrange alternatives if readings are unreliable.
Count one plate, bowl, glass, cup and cutlery set per participant, plus at least 10% spare. Serving platters, tongs and serving spoons are easy to overlook because they are not part of the food order.
Test the laptop, projector, screen, microphone and portable speaker 24 hours before the event. Bring extension cords and power strips, and label the cables so the registration and workshop areas do not share one overloaded socket.
Prepare the registration table with one name badge and pen per expected participant, plus 10% extra. Put information boards and signs up before doors open so participants can find registration, health measurements and workshop tables without asking volunteers.

Frequently asked questions

What food and drinks do I need for Heart Health Day?: Plan portions from the confirmed registration count and add 10% extra. Check dietary requirements at least 7 days beforehand, and allow two to three drinks per person during the first hour before replenishing the buffet.
How many plates, cups and glasses should I buy for Heart Health Day?: Provide one plate, bowl, glass, coffee cup and cutlery set per participant, plus 10% spare. For 50 participants, that means 55 of each item, unless your programme includes separate meal or tasting sessions.
When should I arrange blood pressure monitors and scales?: Borrow or order them at least 7 days before the event. Test every monitor and scale 24 hours before opening, and keep a backup plan if any device gives inconsistent readings or needs new batteries.
What equipment should I test before Heart Health Day?: Test the laptop, projector, screen, microphone and portable speaker no later than 24 hours before the programme. Check every extension cord and power strip as well, then pack cables and adapters together for setup.

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