Healthy School Week checklist: what to arrange and when
A Healthy School Week works best when the programme, classrooms, food activities, and parent information are coordinated before the first day. Start by assigning activities to each class and reserving rooms and the square, then confirm registrations, dietary requirements, clothing guidance, and sports assistants. In the final week, prepare quizzes and recipe cards, check kitchen equipment, and print the run sheet. On each activity day, wash and portion fresh produce, set up workstations, and keep water stations topped up.
The plan, step by step
Every task with its own sub-checklist, in the order you'll actually need them.
Preparations
Set the weekly program
3 people
Organize activities by class
3 people
Reserve rooms and the square
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
2 people
Inform parents about clothing
Order supplies
2 people
Schedule sports assistants
2 people
Create a health quiz
2 people
Prepare recipe cards
2 people
Print the run sheet
Make name badges
2 people
Check materials
2 people
Do the shopping
3 people
Collect fresh produce
2 people
Wash fruits and vegetables
3 people
Prepare tasting portions
4 people
Chill drinks
2 people
Set up workstations
3 people
Hang up information signs
2 people
Set up tables
4 people
Set out chairs
3 people
Set up the fruit bar
3 people
Refill water stations
2 people
Set out the sports course
4 people
Set up cooking stations
4 people
Test presentation materials
2 people
Event
Receive participants
4 people
Explain weekly program
2 people
Serve a healthy lunch
5 people
Lead the exercise circuit
6 people
Distribute water and fruit
3 people
Lead the health quiz
3 people
Serve the breakfast tasting
5 people
Refill drinks
2 people
Give a cooking demonstration
3 people
Hand out tasting portions
4 people
Separate waste
2 people
Guide the sleep and screen quiz
2 people
Make smoothies
5 people
Serve smoothies
4 people
Supervise outdoor lessons
5 people
Make fruit and vegetable skewers
5 people
Clearly mark allergens
2 people
Lead energizer
3 people
Serve healthy snacks
4 people
Learn to read labels
3 people
Set up the lunch buffet
5 people
Serve lunch buffet
5 people
Lead the food quiz
2 people
Take care of the school garden
4 people
Taste herbs
3 people
Present healthy recipes
3 people
Lead the final movement game
6 people
Hand out certificates
2 people
Deliver the final presentation
3 people
Welcome parents
3 people
Serve healthy snacks
4 people
Wave goodbye to visitors
3 people
Aftercare
Chill food leftovers
2 people
Wash dishes
4 people
Clear tables and chairs
4 people
Gather sports equipment
3 people
Empty waste containers
2 people
Clean the kitchen
3 people
Clean the rooms
4 people
Inventory materials
2 people
Distribute leftover food
2 people
Return rental items
2 people
Remove posters and signs
2 people
Put supplies back
2 people
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Foldable tablesqty 12
- Chairsqty 120
- Buffet tablesqty 4
- Bar stoolsqty 8
- Waste binsqty 8
- Changing matsqty 6
Tableware
- Reusable platesqty 150
- Reusable bowlsqty 120
- Reusable cupsqty 180
- Water glassesqty 150
- Knivesqty 150
- Forksqty 150
- Spoonsqty 150
- Serving spoonsqty 20
- Cutting boardsqty 12
- Kitchen knivesqty 12
- Serving plattersqty 20
- Serving tongsqty 12
Kitchen
- Mixing bowlsqty 12
- Measuring cupsqty 8
- Cutting boardsqty 12
- Vegetable peelersqty 8
- Graterqty 6
- Colandersqty 8
- Measuring spoonsqty 8
- Apronsqty 30
- Oven mittsqty 8
- Coolersqty 8
- Thermos flasksqty 8
Equipment
- Smoothie blendersqty 4
- Kettlesqty 4
- Hot platesqty 4
- Refrigeratorsqty 2
- Laptopsqty 4
- Projector
- Projection screen
- Portable speakersqty 2
- Microphoneqty 2
Sports equipment
- Sports ballsqty 20
- Conesqty 40
- Hoopsqty 20
- Skipping ropesqty 20
- Yoga matsqty 30
- Relay batonsqty 12
- Beanbagsqty 30
- Stopwatchesqty 8
Decorations
- Healthy Week postersqty 20
- Information boardsqty 12
- Name badgesqty 150
- Tableclothsqty 12
- Chalkboardsqty 8
- Chalk markersqty 24
- Buntingqty 8
- Plantsqty 20
- Coloring pagesqty 150
- Stickersqty 300
Lighting
- LED lampsqty 8
- Extension cordsqty 8
- Power stripsqty 8
Cleaning
- Washing-up tubsqty 6
- Spongesqty 24
- Cleaning clothsqty 30
- Mopsqty 6
- Bucketsqty 6
- Hand soap dispensersqty 8
- Towel roll holdersqty 8
Catering
- Groceries
Tips
- Set the weekly programme at least 3 weeks ahead, including one activity and location for every class. Reserve the rooms and square before sending invitations so families receive confirmed information.
- Close registrations 7 days before the first activity and collect dietary requirements at the same time. Give the kitchen team one final list rather than handling changes at the tasting table.
- Send clothing guidance with the invitation and repeat it 2 days before the event. This is easy to forget, especially when activities involve cooking, tasting, or outdoor sports.
- Check blenders, coolers, thermos flasks, cutting boards, peelers, measuring equipment, aprons, and oven mitts 3 days before the first session. Do the shopping after this check so missing equipment or ingredients can be resolved in time.
- Wash fruit and vegetables before setting up, then prepare tasting portions close to serving time. Set out reusable plates, bowls, cups, glasses, serving utensils, waste bins, and refill points before pupils arrive.
Frequently asked questions
- How far in advance should I plan a Healthy School Week?
- Set the programme and reserve rooms at least 3 weeks ahead. Send invitations once locations and class activities are confirmed, then close registrations 7 days before the first session.
- When should I collect dietary requirements for Healthy School Week?
- Ask for dietary requirements when you send the invitations and close the list 7 days before the event. Share the final list with anyone preparing tasting portions or recipes.
- What should I check before Healthy School Week starts?
- Check all materials and kitchen equipment 3 days before the first activity. Confirm the run sheet, name badges, room layout, workstations, water stations, fresh produce, and sports assistants before the opening session.
- How much time is needed to set up each Healthy School Week activity?
- Allow at least 45 minutes before each session for tables, chairs, signs, workstations, fruit bars, tasting portions, and water stations. Add extra time if blenders or several cooking stations are being used.
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