What you need for a guitar concert
A guitar concert needs more than guitars and a stage. Your shopping list must cover sound reinforcement, instrument connections, safe cable runs, stage lighting, seating and the drinks service. Start with the performers’ technical requirements before buying or hiring equipment, because the number of microphones, DI boxes, monitors and amplifiers depends on the lineup. Also allow time to source less obvious items such as gaffer tape, power strips, water glasses and coat racks.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Stage sectionsqty 6
- Stage steps
- High tablesqty 6
- Long tablesqty 8
- Chairsqty 120
- Folding chairsqty 10
- Coat racksqty 3
- Stoolsqty 6
Equipment
- Mixing console
- PA speakersqty 2
- Stage monitorsqty 2
- Microphonesqty 4
- Microphone standsqty 4
- DI boxesqty 3
- Guitar amplifiersqty 3
- Bass amplifier
- Guitar standsqty 6
- Music standsqty 6
- Cable reelsqty 6
- Extension cordsqty 10
- Audio cablesqty 15
- Power stripsqty 8
- Gaffer tapeqty 6
- Entrance desk
- Cloakroom numbersqty 150
- Cash register
- Card payment terminal
- Fire blanketsqty 2
- Flashlightsqty 4
- Walkie-talkiesqty 6
- First aid kitsqty 2
- Batteriesqty 24
- Tool casesqty 2
- Spare guitar stringsqty 6
- Guitar tunersqty 3
- Spare guitar cablesqty 6
- Guitar picksqty 50
- Guitar footstoolsqty 4
- Instrument casesqty 6
Lighting
- LED spotlightsqty 8
- Light standsqty 4
- Mood lightingqty 6
- Stage lightingqty 4
Tableware
- Water glassesqty 140
- Wine glassesqty 80
- Coffee cupsqty 80
- Dessert platesqty 140
- Pastry forksqty 140
- Coffee spoonsqty 80
- Serving spoonsqty 12
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 6
- Coolersqty 4
- Cutting boardsqty 4
- Bread knivesqty 3
- Serving spoonsqty 8
- Serving traysqty 8
Decorations
- Stage drapesqty 4
- Music postersqty 8
- Table runnersqty 8
- Flower arrangementsqty 6
- Program standsqty 4
- Directional signsqty 8
- Name badgesqty 30
- Printer paperqty 2
- Program leafletsqty 130
- Tapeqty 6
- Scissorsqty 4
- Cable tiesqty 100
Catering
- Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 3 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 120 bottles
- Alcohol-free beer - 36 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mixed nuts - 3 bags
- Olives - 3 jars
- Grapes - 4 kilograms
- Apples - 40 pieces
- Bananas - 24 pieces
- Cheese cubes - 3 kilograms
- Grape jam - 2 jars
- Baguettes - 8 pieces
- Hummus - 6 tubs
- Vegetable spread - 4 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 2 kilogram
- Mini quiches - 160 pieces
- Cheese crackers - 6 packs
- Vegan wraps - 40 pieces
- Chicken wraps - 60 pieces
- Brownies - 80 pieces
- Vegan muffins - 30 pieces
- Lemon - 12 pieces
- Ice cubes - 20 kilograms
- Napkins - 400 pieces
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Coolersqty 4
- Drink cratesqty 12
- Buffet traysqty 10
- Bread basketsqty 6
- Napkin holdersqty 8
- Coffee potsqty 4
- Teapotsqty 3
- Milk jugsqty 6
- Ice packsqty 20
Cleaning
- Waste binsqty 8
- Waste sorting binsqty 4
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 3
- Vacuum cleaner
- Toilet brushesqty 4
- Cleaning glovesqty 6
Tips
- Confirm the performers’ technical requirements before finalising the equipment order. Check the required number of microphones, microphone stands, DI boxes, monitors and amplifier inputs for every act.
- Plan the power and cable setup at least one week before the concert. Count extension cords, cable reels and power strips by stage and audience area, then keep gaffer tape available for securing walkways.
- Match seating and furniture to your registration list rather than the room’s maximum capacity. Include chairs or folding chairs for the audience, stools or music stands for performers, and coat racks if guests will arrive with jackets.
- Order stage and lighting equipment early enough to test it before doors open. The stage sections, steps, light stands, LED spotlights and stage lighting should be checked together during the soundcheck, not for the first time during the concert.
- Buy or reserve tableware based on the service format and expected audience. Count water glasses for performers and staff first, then add wine glasses and coffee cups only if those drinks are actually being served; allow a small replacement margin for breakage.
Frequently asked questions
- What equipment do I need for a guitar concert?
- At minimum, plan for a mixing console, PA speakers, stage monitors, microphones, microphone stands, DI boxes and suitable guitar or bass amplifiers. The exact quantity depends on the number of performers and instruments, so confirm the technical rider before ordering.
- How many microphones do I need for a guitar concert?
- Start with one microphone per vocal or acoustic instrument input that cannot use a DI box, then add any microphones required for announcements or percussion. Confirm the final count with the performers at least 7 days before the event.
- How much seating should I arrange for a guitar concert?
- Prepare one chair per registered seated guest, plus a small number of spare or folding chairs for late changes and volunteers. Finalise the count after registrations close and before you draw the seating layout.
- What cables and power supplies are needed for a guitar concert?
- Prepare audio cables for every microphone, DI box and instrument connection, along with extension cords, cable reels and power strips for the stage and sound desk. Check the complete cable plan during setup at least 2 hours before doors open, and secure floor runs with gaffer tape.
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