Graffiti Workshop Checklist

A graffiti workshop needs more than paint and a wall. You need a confirmed venue, participant information, protective equipment, clear safety instructions and a setup that keeps paint, people and food separate. Plan the main arrangements several weeks ahead, then use the final days for shopping, material sorting and weather checks. On the day itself, allow enough time to cover the floor, prepare the paint station and brief everyone before spraying starts.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Send invitations
Process registrations
Collect dietary requirements
Confirm participant list
Check the weather forecast
Purchase materials
2 people
Do the shopping
2 people
Prepare examples
Develop safety instructions
Sort materials
2 people
Make name badges
Keep food chilled
2 people
Set up tables
3 people
Set up chairs
2 people
Cover the floor
3 people
Set up painting panels
3 people
Set up the paint station
2 people
Set up the drying area
2 people
Set up catering
2 people
Check the lighting

Event

Receive participants
2 people
Register attendance
Hand out protective clothing
2 people
Give the safety briefing
Demonstrate graffiti techniques
Have designs sketched
2 people
Supervise painting
4 people
Restock paint and markers
2 people
Serve drinks
2 people
Refill drinks
Serve snacks
2 people
Set up the dinner buffet
3 people
Refill the dinner buffet
2 people
Let finished works dry
2 people
Display the work
3 people
Handle the closing

Aftercare

Collect waste
3 people
Dismantle materials
4 people
Clean painting supplies
3 people
Clear tables and chairs
3 people
Clean the venue
3 people
Pack leftover food
2 people
Return rental items
2 people
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 36
Party tentsqty 2

Workshop materials

Painting panelsqty 36
Easelsqty 12
Spray paintqty 120
Acrylic markersqty 36
Piping tipsqty 36
Stencil sheetsqty 30
Paint traysqty 12
Brushesqty 36
Buckets of waterqty 12
Mixing cupsqty 24

Protection

Apronsqty 36
Nitrile glovesqty 120
Dust masksqty 40
Safety gogglesqty 36
Earplugsqty 40
Hand sanitizer dispenserqty 2
Barrier tapeqty 4

Setup

Tarpsqty 12
Floor filmqty 6
Masking tapeqty 12
Tableclothsqty 6
Name badgesqty 40
Information boardsqty 4

Catering equipment

Reusable cupsqty 50
Reusable platesqty 40
Reusable cutleryqty 40
Serving traysqty 6
Serving tongsqty 6
Coolersqty 3
Thermos flasksqty 4

Equipment

Coffee machinesqty 2
Extension cordsqty 4

Lighting

LED work lightsqty 4

Cleaning

Bucketsqty 4
Broomsqty 2
Dustpansqty 2
Mopsqty 3
Sponge clothsqty 12

Catering

Groceries

Tips

Confirm the venue and participant list before buying materials. Use the registration details to collect dietary requirements and prepare name badges for everyone attending.
Check the weather forecast a few days before the workshop, especially if painting panels or party tents will be outside. Have a covered setup ready rather than waiting until rain starts.
Set up separate zones for painting, drying, food and registration. Cover floors with floor film or tarps, secure the edges with masking tape, and use barrier tape to keep participants away from restricted areas.
Give yourself at least 60 minutes before arrival for tables, chairs, panels, paint trays, water buckets and the drying area. Put protective clothing, gloves, dust masks and goggles at the entrance.
Keep catering away from spray paint and cleaning water. Chill food in advance, use reusable cups, plates and cutlery, and register attendance before handing out protective equipment.

Frequently asked questions

How far in advance should I organise a graffiti workshop?: Reserve the venue and send invitations at least 3 to 4 weeks before the workshop. Confirm registrations and dietary requirements during the final week, then buy materials and complete the shopping 2 to 3 days before the event.
How long does graffiti workshop setup take?: Allow around 60 to 90 minutes for setup before participants arrive. This includes covering the floor, arranging tables and chairs, installing painting panels, preparing the paint station, checking lighting and setting up the drying area.
What safety equipment do I need for a graffiti workshop?: Provide aprons, nitrile gloves, dust masks and safety goggles for every participant, plus hand sanitiser and barrier tape. Give a safety briefing before painting begins and keep water buckets available for cleaning brushes and spills.
How many painting panels do I need for a graffiti workshop?: Plan for at least one painting panel per pair of participants unless the workshop format requires individual work. Confirm the final participant count first, then prepare enough panels, easels and drying space for all finished pieces.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.