What you need for a gospel concert

A gospel concert needs more than microphones and chairs. Your shopping list must cover the stage, sound system, lighting, seating, performer areas and refreshments for guests and artists. Start by matching quantities to your audience size and the number of performers, then check technical requirements before buying or hiring equipment. Order catering and printed materials early, and leave time for a final stock check before concert day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 8
Stage steps
Chairsqty 180
Foldable tablesqty 12
Buffet tablesqty 3
Dressing room tablesqty 2
Changing room chairsqty 12
Coat racksqty 4

Equipment

Mixing console
Speakersqty 4
Monitor speakersqty 4
Wireless microphonesqty 4
Wired microphonesqty 6
Microphone standsqty 10
ISsqty 4
Music standsqty 8
Laptop
Audio cablesqty 20
XLR cablesqty 20
Extension cordsqty 12
Power stripsqty 8
Cable reelsqty 4

Lighting

LED stage lightsqty 8
Light standsqty 2
Atmosphere lightsqty 10
Emergency lightingqty 4

Tableware

Water glassesqty 200
Coffee cupsqty 100
Platesqty 200
Pastry forksqty 200
Coffee spoonsqty 100
Serving spoonsqty 12
Serving plattersqty 16
Serving jugsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 6
Cutting boardsqty 4
Chef talksqty 4
Measuring cupsqty 2
Ice packsqty 20

Decorations

Backdrop cloth
Flower arrangementsqty 6
Tableclothsqty 12
Welcome sign
Directional signsqty 8
Program board

Cleaning

Waste binsqty 8
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Vacuum cleaner

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Cookie cups - 6 packs
- Unsalted butter - 2 kilos
- Mini croissants - 200 pieces
- Mini chocolate rolls - 150 pieces
- Mini muffins - 150 pieces
- Apple pie - 4 cakes
- Fruit tart - 3 cakes
- Bananas - 8 kilos
- Apples - 8 kilos
- Grapes - 5 kilos
- Mandarins - 5 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 4 kilos
- Bell peppers - 20 pieces
- Mixed salad - 8 bags
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Chicken breast topping - 3 kilos
- Vegetarian spread - 12 tubs
- Plain hummus - 8 tubs
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Whole wheat bread - 20 loaves
- White Bread - 12 loaves
- Mini sandwiches - 250 pieces
- Mini bread rolls - 200 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Olives - 8 jars
- Pickles - 6 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Pesto - 4 jars
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 2 bottles
- Napkins - 1000 pieces
- Paper cups - 300 pieces
- Stirrers - 500 pieces
- Coffee filters - 2 boxes
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Tray Liner Film - 2 rolls
- Diet cookies - 6 packs

Tips

Allow one chair per registered guest, plus at least 5% extra for late additions or damaged seating. Set aside separate changing-room chairs for performers so they are not taken by the audience.
Confirm the performers’ technical requirements before buying cables or microphones. A typical setup may need both wireless and wired microphones, microphone stands, monitor speakers and enough XLR and audio cables for every connection.
Buy or hire power equipment based on the venue layout, not just the equipment list. Plan extension cords, power strips and cable reels for each stage and sound position, and keep cables away from walkways.
Provide water glasses in the dressing room and backstage area as well as at catering tables. Plan at least 2 glasses per performer and volunteer, then add cups, plates and pastry forks according to the number of refreshments served.
Do the main shopping at least 2–3 days before the concert, while confirming technical delivery and catering again 24 hours beforehand. Keep emergency lighting and spare consumables separate from the items used during setup.

Frequently asked questions

What equipment do I need for a gospel concert?: Plan for a stage, stage steps, mixing console, speakers, monitor speakers, microphones, stands, music stands, a laptop and the required audio cables. Confirm the exact number of channels, microphones and monitors with the performers at least 2 weeks before the concert.
How many chairs do I need for a gospel concert?: Prepare one chair for every expected guest and add 5% extra. For 200 guests, that means 210 chairs; reserve additional chairs for performers, volunteers and any changing-room area.
How much tableware should I buy for a gospel concert?: For refreshments, plan at least one plate, pastry fork and coffee cup per guest who will be served, plus 10% extra. Provide two water glasses per performer and volunteer so backstage supplies do not run out.
When should I order supplies for a gospel concert?: Order hired equipment, stage sections and lighting as soon as the date and venue are confirmed. Buy disposable or catering supplies 2–3 days ahead, and check the complete shopping list again 24 hours before doors open.

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