Glamour wedding shopping list

A glamour wedding needs more than flowers and champagne. You will need coordinated tableware, seating details, serving pieces, ceremony supplies and décor that can be installed on time. Use the quantities on the plan as your starting point, then add a small buffer for breakages, late guests and last-minute changes. Confirm dietary requirements before buying food, chill drinks several hours ahead, and check every rental or collection item when it arrives.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 10
Long buffet tablesqty 4
Chairsqty 90
Ceremony chairsqty 90
Gift table
Welcome table
Dessert table
Bride's table
Bar stoolsqty 8
Backwall frame
Dance floor

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 90
Water glassesqty 110
Wine glassesqty 110
Champagne glassesqty 100
Coffee spoonsqty 100
Dinner knivesqty 100
Dinner forksqty 100
Dessert forksqty 100
Serving plattersqty 20
Serving tongsqty 12
Carafesqty 12

Decorations

Table runnersqty 10
Chair coversqty 90
Satin chair sashesqty 90
Flower vasesqty 20
Artificial flowersqty 120
Gold table numbersqty 10
Name badgesqty 90
Menusqty 90
Ceremony bookletsqty 90
Balloonsqty 120
Balloon weightsqty 12
Satin ribbonqty 6
Guest book
Pensqty 6
Gift card box
Ring pillow
Ceremony carpet
Backdrop cloth
Mirrorsqty 6
Table seating chart
Photo framesqty 12
Tealight holdersqty 40
LED candlesqty 40

Lighting

String lightsqty 8
LED spotlightsqty 6
Extension cordsqty 8
Power stripsqty 6

Equipment

Speakersqty 2
Microphonesqty 2
Mixer
Laptop
Microphone standsqty 2
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 6
Table microphone

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Cake serverqty 2
Measuring cupsqty 4
Mixing bowlsqty 6
Aluminum foilqty 4
Cling filmqty 4
Serving jugsqty 6
Cake knife

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mopqty 3
Bucketsqty 3
Cleaning glovesqty 6

Catering

Cake stand
Buffet platesqty 12
Drink dispensersqty 3
Champagne coolersqty 3
Groceries
- Chicken breast - 8 kilogram
- Salmon fillet - 6 kilograms
- Vegetarian lasagne - 8 kilograms
- Potatoes - 12 kilogram
- Rice - 4 kilograms
- Pasta - 4 kilograms
- Mixed salad - 5 kilograms
- Arugula - 2 kilogram
- Cherry tomatoes - 3 kilograms
- Cucumbers - 3 kilograms
- Peppers - 3 kilograms
- Red onions - 1 kilogram
- Mushrooms - 2 kilogram
- Courgettes - 3 kilograms
- Carrots - 3 kilogram
- Broccoli - 3 kilograms
- Green beans - 3 kilograms
- Garlic - 6 bulbs
- Lemons - 20 pieces
- Fresh basil - 8 bunches
- Fresh parsley - 8 bunches
- Rosemary - 6 bunches
- Olive oil - 3 liters
- Sunflower oil - 2 liters
- Butter - 2 kilograms
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Curry powder - 200 grams
- Italian herbs - 200 grams
- Bouillon cubes - 30 pieces
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Garlic sauce - 2 liters
- Mustard - 1 liter
- Pesto - 1 kilogram
- Balsamic vinegar - 1 liter
- Soy sauce - 1 liter
- Sandwiches - 120 pieces
- Baguettes - 15 pieces
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Brie - 2 kilograms
- Goat cheese - 1 kilogram
- Mild cheese - 3 kilograms
- Parma ham - 2 kilograms
- Smoked salmon - 2 kilogram
- Grapes - 4 kilograms
- Strawberries - 4 kilogram
- Melons - 4 pieces
- Apples - 50 pieces
- Mixed nuts - 2 kilograms
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Snacks - 8 bags
- Olives - 3 kilograms
- Pickles - 2 kilograms
- Mini quiches - 120 pieces
- Mini wraps - 120 pieces
- Meatballs - 5 kilograms
- Vegetarian bites - 120 pieces
- Wedding cake - 1 cake for 90 people
- Petit fours - 100 pieces
- Chocolate truffles - 3 kilograms
- Vanilla ice cream - 8 liters
- Whipped cream - 3 liters
- Coffee - 2 kilograms
- Tea - 150 bags
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 8 bottles
- Ginger beer - 6 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Alcohol-free wine - 12 bottles
- White wine - 18 bottles
- Red wine - 18 bottles
- Rosé - 12 bottles
- Champagne - 15 bottles
- Beer - 120 bottles
- Alcohol-free beer - 36 bottles
- Gin - 3 bottles
- Vodka - 2 bottles
- Rum - 2 bottles
- Whisky - 2 bottles
- Ice cubes - 20 kilograms
- Lemonade - 8 liters
- Mint - 10 bunches
- Straws - 150 pieces
- Cocktail picks - 200 pieces
- Napkins - 300 pieces
- Paper cake plates - 120 pieces
- Storage containers - 30 pieces
- Trash bags - 40 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Tips

Count every place setting separately: dinner plates, dessert plates, forks, knives, wine glasses, water glasses and champagne glasses should match the confirmed guest count, with roughly 5–10% extra where possible.
Plan serving equipment as carefully as the food. For each buffet section, allow a serving platter or bowl and at least one pair of serving tongs, then check that the dessert and coffee tables have their own pieces.
Order or collect flowers, the cake and chilled drinks on different time slots if possible. Flowers and cake should arrive close to setup, while drinks need several hours to cool before guests arrive.
Do not leave the visual details until the wedding morning. Check table runners, chair covers, satin sashes, vases, artificial flowers and table numbers at least 24 hours before setup.
Keep ceremony and reception supplies separate in labelled boxes. Ceremony chairs, the carpet and backdrop items are easy to overlook when the team is busy arranging dining tables and the dance floor.

Frequently asked questions

How many glasses do I need for a glamour wedding?: Start with one water glass and one wine glass per guest, plus champagne glasses for the toast. Add at least 10% extra, and more if glasses will not be washed during the reception.
When should I buy or collect wedding drinks?: Buy non-perishable drinks and mixers at least 3–7 days before the wedding. Collect or chill the drinks that need refrigeration no later than the day before, so they are cold before guests arrive.
How many wedding place settings should I order?: Order one complete place setting per confirmed guest, including dinner and dessert plates, dinner forks and knives, and the planned glasses. Add 5–10% extra for breakages, unexpected guests or missing pieces.
When should wedding flowers and the cake be picked up?: Collect the cake and flowers on the wedding day as close to setup or service as practical. Aim for the cake within 2–4 hours of serving and flowers within 4–8 hours of the ceremony, unless the supplier gives different storage instructions.

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