Geography Quiz Checklist

A geography quiz runs smoothly when the questions, teams, technology and scoring are ready before guests arrive. Start by booking the venue and fixing the date, then collect registrations and dietary requirements before assigning teams. Build and test the quiz presentation early, and allow time to print answer forms and score sheets. On the day, check the projector, sound, tables and registration area before preparing coffee, cold drinks and snacks.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Set quiz date
Send invitations
Process registrations
Collect dietary requirements
Assign quiz teams
Prepare quiz rounds
2 people
Check answers and scores
2 people
Create the quiz presentation
Test the quiz questions
3 people
Reserve required equipment
Check the shopping list
Do the shopping
2 people
Print quiz materials
Prepare team tables and signs
2 people

Event

Open venue
2 people
Check the venue
2 people
Set up tables and chairs
4 people
Set up the quizmaster's table
2 people
Connect the projector and screen
2 people
Test sound and presentation
2 people
Prepare coffee and tea
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set up registration desk
2 people
Set out answer forms
2 people
Receive participants
3 people
Guide teams to tables
2 people
Explain quiz rules
Present quiz rounds
2 people
Collect answers
2 people
Process scores
2 people
Refill drinks
2 people
Serve appetizers and snacks
2 people
Collect tableware and waste
2 people
Announce the winners
Present prizes
See participants off
2 people

Aftercare

Gather quiz materials
2 people
Clear tables and chairs
4 people
Wash dishes
2 people
Collect waste
2 people
Clean the room
3 people
Switch off equipment
2 people
Return equipment
Store leftover items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 54
Registration desk
Quiz master table
Tableclothsqty 8

Equipment

Laptop
Projector
Projection screen
HDMI cableqty 2
Speakerqty 2
Wireless microphone
Extension cordsqty 4
Power stripsqty 4

Quiz materials

Answer formsqty 180
Score sheetsqty 12
Team badgesqty 12
Pensqty 60
Clipboardsqty 12
Stopwatchqty 2
Quiz bell
World mapqty 2
Whiteboard
Whiteboard markersqty 4

Tableware

Coffee cupsqty 60
Glassesqty 60
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 10

Kitchen

Coffee maker
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Serving spoonsqty 4

Decorations

Buntingqty 4
Welcome sign
Wayfinding signsqty 4

Lighting

LED table lampsqty 6

Cleaning

Waste binsqty 4
Broom and dustpan
Mop and bucket
Cleaning clothsqty 12

Catering

Groceries

Tips

Test every quiz question and the full presentation at least 3 days before the event. This gives you time to replace unclear questions, check answer slides and fix formatting.
Assign teams after registrations close, ideally 2 to 3 days before the quiz. Prepare team cards, table signs and enough answer forms for every round, plus at least 10% extra.
Check the projector, laptop, HDMI cable, speaker and microphone before guests arrive. Keep extension cords and power strips available, and run the complete presentation with the venue lighting set as it will be during the quiz.
Set up the registration table and team tables before opening the venue. Put pens, clipboards and answer forms at each team table so registration does not delay the first round.
Prepare refreshments after the room and equipment are ready. Put drinks on ice and set out coffee, tea, cups, glasses, plates and serving platters only when the quiz area is safely clear of cables.

Frequently asked questions

How far in advance should I organise a geography quiz?: Book the venue and set the quiz date at least 4 to 6 weeks ahead. Finish registrations, dietary requirements and team assignments 2 to 3 days before the event, and test the quiz presentation at least 3 days in advance.
How many questions should a geography quiz have?: Plan around 40 to 60 questions for a quiz lasting roughly 90 minutes, divided into several rounds. Include time for reading questions, team discussion, answer collection and scoring rather than filling the entire schedule with questions.
What equipment do I need for a geography quiz?: For a presentation-based quiz, allow for a laptop, projector, screen, HDMI cable, speaker and wireless microphone, plus extension cords and power strips. Test all connections before guests arrive and keep a printed copy of the questions as a backup.
How early should I arrive to set up a geography quiz?: Allow at least 90 minutes before registration opens. Use the first 45 minutes for tables, chairs and quiz materials, then test the presentation and sound before setting up coffee, drinks and snacks.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.