What you need for a garden goods market

A garden goods market needs more than tables for sellers. You’ll need a clear stall system, weather cover, payment equipment, lighting and a simple refreshment setup for vendors and visitors. Plan supplies around the number of pitches, then add a small buffer for signs, cups, cables and change. This checklist covers the practical items that are easy to forget or leave until setup morning.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 10
Market tablesqty 20
Folding chairsqty 30
Tableclothsqty 20
High tablesqty 4
Storage cratesqty 20
Display racksqty 10

Decorations

Market bannersqty 4
Booth numbersqty 20
Information boardsqty 4
Directional signsqty 12
Chalkboardsqty 6
Name stickersqty 40

Equipment

Cash register
Payment terminal
Power banksqty 2
Extension cordsqty 6
Power stripsqty 6
Cable matsqty 8

Lighting

LED string lightsqty 8
LED lampsqty 6
Battery lanternsqty 6

Catering

Coffee machinesqty 2
Thermos flasksqty 4
Coolersqty 4
Water jugsqty 4
Groceries
- Coffee - 4 packs
- Tea assortment - 3 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 8 bags
- Stirrers - 500 pieces
- Paper napkins - 500 pieces
- Butter - 4 packs
- Cheese slices - 2 kilograms
- Ham slices - 2 kilograms
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilograms
- Grapes - 3 kilograms
- Apples - 40 pieces
- Mini rolls - 150 pieces
- Currant buns - 50 pieces
- Butter cookies - 6 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Peanuts - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Trash bags - 3 rolls
- Large trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer gel - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces
- Paper towels - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tableware

Reusable cupsqty 100
Reusable coffee cupsqty 80
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 6
Serving tongsqty 6

Kitchen

Cutting boardsqty 3
Chef's knivesqty 3
Serving plattersqty 8
Thermos cupsqty 4

Cleaning

Waste binsqty 8
Recycling binsqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Reusable cleaning clothsqty 12

Safety

First aid kit
Work glovesqty 8
Flashlightsqty 4

Administration

Clipboardsqty 4
Pensqty 20
Cash box
Payment receipt bookletsqty 4

Tips

Plan one market table, chair and table covering for each stall where vendors need them, then keep at least one spare chair and a few extra tablecloths for replacements.
Bring one booth number and one name sticker per seller, plus directional signs and an information board so vendors can find their pitch without stopping the setup team.
Test the cash register and payment terminal before leaving the venue. Prepare change in advance and pack power banks, extension cords, power strips and cable mats together.
Count refreshments by serving rather than by container: allow roughly 2 cups of coffee or other drinks per person for a longer market visit, with extra water available throughout the day.
Check the forecast the day before and assemble party tents, storage crates and display racks before vendors arrive. Keep LED lamps or battery lanterns ready if setup or trading runs late.

Frequently asked questions

What do I need for a garden goods market?: Plan market tables, folding chairs, tablecloths, party tents, stall numbers, signs, payment equipment, lighting and refreshments. For each vendor, allow one clearly marked pitch and add at least 10% extra consumables such as cups, plates and name stickers.
How many tables do I need for a garden market?: Start with one market table per vendor pitch that includes a table. Add high tables or display racks where sellers need extra presentation space. Reserve at least one spare table if the venue and transport allow it.
How much coffee and water should I buy for a market?: Allow about 2 hot drinks per person for a visit of several hours, plus at least 500 ml of water per person. Bring extra reusable cups and keep water jugs topped up during the event.
When should I prepare the market supplies?: Confirm quantities and test the cash register, payment terminal and lighting at least 2 days before the market. Pack signs, cables, change and vendor materials the day before, leaving only chilled drinks and final weather checks for event day.

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