What you need for a game concert

A game concert combines live music, gaming hardware and an audience setup, so the shopping list is broader than for a standard concert. You need reliable sound equipment, game consoles and controllers, video connections, stage furniture and enough seating for the expected capacity. Catering also requires separate tableware for drinks, coffee and food. Check technical quantities with the artists and technicians before buying or hiring anything, especially cables, DI boxes, microphones and power extensions.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Audience chairsqty 180
High tablesqty 12
Foldable tablesqty 8
Bar stoolsqty 16
Coat racksqty 3
Bollardsqty 12

Tableware

Reusable drinking glassesqty 240
Coffee cupsqty 80
Coffee spoonsqty 80
Platesqty 220
Forksqty 220
Knivesqty 220
Spoonsqty 100
Serving plattersqty 20
Serving tongsqty 12

Equipment

Music mixing console
Active speakersqty 4
Subwoofersqty 2
Stage monitorsqty 3
Wireless microphonesqty 4
Microphone standsqty 5
DI boxesqty 4
Laptop for video controlqty 2
Game consolesqty 4
Game controllersqty 12
HDMI splittersqty 4
HDMI cablesqty 12
USB sticksqty 6
Extension cordsqty 16
Power stripsqty 12
Cable traysqty 20
Gaffer tapeqty 12
Cable tiesqty 200
Laptop tablesqty 4
Projectorsqty 3
Projection screensqty 3

Lighting

LED spotlightsqty 12
Light standsqty 4
Mood lightingqty 16
Battery lampsqty 12

Decorations

Game postersqty 20
Pixel decorationqty 30
Announcement signsqty 10
Directional signsqty 12

Catering

Coolersqty 6
Thermos flasksqty 8
Drink dispensersqty 4
Buffet warmersqty 4
Serving plattersqty 16
Water jugsqty 12
Bottle openersqty 4
Ice packsqty 24
Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Lemon lime - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 20 kilograms
- Sparkling water - 6 bottles
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- Red wine - 8 bottles
- White wine - 8 bottles
- Alcohol-free wine - 4 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Oranges - 8 kilogram
- Lemons - 3 kilogram
- Apples - 8 kilograms
- Bananas - 5 kilograms
- Grapes - 4 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Mixed snacks - 5 bags
- Popcorn - 6 bags
- Pretzels - 5 bags
- Mixed nuts - 5 bags
- Cookies - 8 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Wraps - 180 pieces
- White sandwich loaves - 8 loaves
- Wholemeal sandwich bread - 8 loaves
- Cream cheese - 2 kilograms
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Iceberg Lettuce - 8 heads
- Cucumbers - 12 pieces
- Tomatoes - 6 kilograms
- Bell peppers - 4 kilograms
- Red onions - 2 kilograms
- Grated cheese - 2 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Spice mix - 2 bags
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 600 pieces
- Paper straws - 300 pieces
- Coffee filters - 2 packs
- Tea bags - 200 pieces
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 4 bottles
- Hand soap - 8 bottles
- Paper towels - 12 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces

Cleaning

Vacuum cleanerqty 2
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Microfiber clothsqty 24
Toilet brushesqty 4
Waste binsqty 12
Waste sorting binsqty 6

Safety

First aid kitsqty 2
Flashlightsqty 6
Safety vestsqty 12
Fire extinguishersqty 4
Work glovesqty 12

Registration

Ticket control devicesqty 3
Name badgesqty 220
Pensqty 30
Clipboardsqty 6
Cash boxqty 2

Tips

Plan one complete signal path for every console: console, HDMI cable, splitter, display connection and controller. Add spare HDMI cables and USB sticks so a single failed connection does not stop the programme.
Count microphones, stands, DI boxes and stage monitors from the artists’ technical requirements, not from the number of performers alone. Confirm the final list at least two weeks before the concert.
Match chairs, high tables, bar stools and coat racks to the audience capacity and room layout. Keep bollards available if queues or audience routing need to be separated from technical areas.
For catering, count reusable drinking glasses, coffee cups, plates and cutlery by service moment rather than by guest count alone. A seated meal needs one plate and a full set of cutlery per guest, plus serving platters and serving tongs.
Pack extension cords, HDMI cables and USB sticks separately as backup supplies and label them before load-in. Test the music files, presentation content and game connections on site before doors open.

Frequently asked questions

What equipment do I need for a game concert?: You typically need a mixing console, active speakers, subwoofers, stage monitors, microphones, microphone stands and DI boxes. The gaming setup also needs consoles, controllers, HDMI splitters, HDMI cables, a video-control laptop and USB sticks.
How many controllers should I buy for a game concert?: Provide at least one working controller for each simultaneous player position, then add 1–2 spare controllers per game station. Test every controller with the chosen console before the event and keep the spares charged or connected.
How much tableware do I need for a game concert?: Start with one drinking glass per guest per service round, one coffee cup and spoon for each planned coffee service, and one plate with forks, knives and spoons for every meal guest. Add serving platters and serving tongs for each separate food station.
When should I arrange the technical shopping list?: Freeze the equipment list at least two weeks before the concert, after collecting the artists’ technical requirements. Recheck all cables, power extensions, consoles and presentation files during the final venue test, ideally 1–2 days before opening.

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