French language course checklist

A French language course needs more than a confirmed teacher and a room. You also need a clear registration process, a participant list, prepared lesson materials and a reliable setup for teaching. This checklist covers the practical work from confirming the date and venue to welcoming participants and starting the first lesson block. Use it to keep deadlines visible and avoid last-minute problems with equipment, printed worksheets, refreshments or attendance.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Confirm French teacher
Send invitations
Process registrations
Collect dietary requirements
Create the participant list
Confirm venue booking
Align the lesson program
2 people
Prepare teaching materials
Print worksheets
Make name badges
Confirm attendance
Do the shopping
2 people
Lay out teaching materials
Chill drinks
Open venue
Ventilate room
Set up tables and chairs
2 people
Connect projector and laptop
Set up the flip chart
Prepare coffee and tea
2 people

Event

Welcome participants
2 people
Register attendance
Explain the lesson program
Teach the first French lesson block
Supervise the coffee break
2 people
Refill drinks
Give the Second French Lesson
Set up the evening meal
2 people
Serve dinner
2 people
Teach the third French lesson block
Guide the language game and exercise
Q&A and closing
Check out participants

Aftercare

Clear away dishes
2 people
Switch off equipment
Clear tables and chairs
2 people
Collect waste
2 people
Clean the room
2 people
Check stock
Lock up the venue
Store leftover groceries
Return borrowed materials
Send thank-you message to participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 24
Tableclothsqty 8

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 2
Power stripsqty 2
Timer

Course materials

Notepadsqty 24
Ballpoint pensqty 30
French dictionariesqty 12
Work foldersqty 24
Name badgesqty 24
Printer paperqty 250
Foldersqty 24
Flip chart
Flip chart paperqty 2
Markersqty 12
Whiteboard
Whiteboard markersqty 6

Catering

Coffee maker
Kettlesqty 2
Thermos flasksqty 4

Tableware

Coffee cupsqty 24
Drinking glassesqty 30
Platesqty 30
Cutlery setsqty 30
Serving traysqty 4
Serving bowlsqty 4

Kitchen

Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 4
Coolersqty 2
Dishpan

Cleaning

Bucketsqty 2
Cleaning clothsqty 8
Broom
Dustpan and brush
Mop
Waste binsqty 3

Groceries

Groceries

Tips

Confirm the teacher, venue and date before sending invitations. Participants need the correct location and schedule, and the venue booking should be secure before registrations open.
Close registrations early enough to prepare properly. Use the final participant list to make name badges, print worksheets and check dietary requirements rather than preparing generic quantities at the last minute.
Align the lesson programme with the teacher before preparing folders and handouts. This prevents printing the wrong worksheets or discovering that the projector content, flip chart and exercises do not match.
Test the laptop, projector, projection screen and power connections before participants arrive. Allow at least 30 minutes for setup, including arranging tables and chairs and checking extension cords and power strips.
Prepare coffee and tea before the welcome starts, then chill drinks and place course materials where participants can find them. Open and ventilate the room early so the first lesson can begin on time.

Frequently asked questions

How far in advance should I organise a French language course?: Start at least 4 to 6 weeks before the first lesson. Confirm the teacher and venue first, then allow time for invitations, registrations, dietary information, the final participant list and printed materials.
When should I close registrations for a French course?: Close registrations 5 to 7 days before the course if possible. That gives you enough time to confirm attendance, prepare name badges and folders, print worksheets and buy refreshments for the final group size.
How early should I arrive to set up a French lesson?: Arrive 45 to 60 minutes before participants. Use this time to ventilate the room, arrange tables and chairs, connect the laptop and projector, prepare the flip chart, set out materials and make coffee and tea.
What equipment do I need for a French language course?: Plan for tables and chairs, a laptop, projector, projection screen, extension cords, power strips and a timer. For teaching, prepare notepads, pens, dictionaries, work folders, a flip chart or whiteboard, paper and suitable markers.

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