Flower market shopping list

A flower market needs more than flowers and tables. You will need containers to keep stems upright, clear stall labels, payment equipment, refreshments and enough power for the information desk and coffee point. The shopping list below covers the equipment and supplies for setting up stalls, receiving deliveries, serving drinks and directing visitors. Check quantities against the number of exhibitors and expected visitors before buying or borrowing anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 10
Folding chairsqty 24
High tablesqty 4
Folding table information desk
Foldable coffee table coffee point
Transport cartsqty 4
Flower bucketsqty 36
Plant traysqty 24
Storage boxesqty 12

Tableware

Reusable coffee cupsqty 100
Reusable drinking glassesqty 100
Platesqty 60
Spoonsqty 60
Serving traysqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 6
Power stripsqty 6
Card machinesqty 4
Cash registersqty 2
Change boxesqty 4
Hand trucksqty 2

Decorations

Flower garlandsqty 8
Tableclothsqty 16
Diaper clothsqty 12
Chalkboardsqty 12
Vasesqty 24
Flower labelsqty 300
Prize card holdersqty 60
Decorative watering cansqty 8
Wayfinding signsqty 10
Information boardsqty 4
Announcement board

Lighting

LED light stringsqty 12
LED lampsqty 20
Outdoor lightsqty 8
Lamp Standsqty 8

Kitchen

Water jugsqty 8
Thermos flasksqty 6
Cutting boardsqty 2
Kitchen knivesqty 2
Measuring cupsqty 2
Washing-up bowlsqty 3

Cleaning

Waste binsqty 10
Trash bag holdersqty 10
Broom setsqty 4
Litter pickersqty 2
Bucketsqty 6
Microfiber clothsqty 12
Dish tubs racksqty 2
Hand soap dispensersqty 4
Paper towel dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea bags - 200 pieces
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 2 kilos
- Stir sticks - 200 pieces
- Mineral water - 12 bottles
- Sparkling water - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Lemonade - 6 bottles
- Paper napkins - 500 pieces
- Butter - 1 kilo
- Jam - 4 jars
- Honey - 2 jars
- Sugar packets - 300 pieces
- Cookies - 8 packs
- Filled cookies - 60 pieces
- Apple pie - 6 pieces
- Mini muffins - 100 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted peanuts - 4 bags
- Grapes - 4 kilos
- Apples - 5 kilo
- Bananas - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Young matured cheese - 3 kilos
- Turkey breast - 2 kilos
- Ham - 2 kilos
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Bread rolls - 100 pieces
- Wraps - 60 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Spice mix - 2 jars
- Ice cubes - 20 bags
- Disposable gloves - 4 boxes
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Cleaning product - 4 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 4 bottles
- Disinfectant spray - 4 bottles
- Sponges - 12 pieces
- Cleaning cloths - 24 pieces
- Rubber gloves - 6 pairs
- Chalk markers - 12 pieces
- Waterproof markers - 12 pieces
- Printer paper - 2 packs
- Tape - 12 rolls
- Cable ties - 200 pieces
- Rope - 4 rolls
- Labels - 500 pieces
- Paper shopping bags - 500 pieces
- Wrapping paper - 10 rolls
- Wrapping ribbon - 10 rolls
- Waterproof stickers - 300 pieces

Tips

Plan at least one flower bucket for each separate flower display, plus a few spare buckets for deliveries that arrive early or need sorting. Fill them shortly before opening so flowers are not standing in empty containers.
Allow one market stall or table per exhibitor, then add one separate folding table for the information desk. Keep storage boxes and transport carts available so spare materials and packaging do not end up in public walkways.
Count reusable cups, glasses, plates and spoons for the busiest serving period rather than the whole day. A coffee point serving 40 people in one rush needs more accessible tableware than the same 40 visitors spread across two hours.
Test card machines, cash registers, change boxes, extension cords and power strips before setup day. Charge card machines the night before and prepare small-denomination change before exhibitors begin selling.
Buy or prepare route signs and flower labels at least two days before the market. Weather can damage paper signs, so use chalkboards or protected labels and keep a dry set of replacements in a storage box.

Frequently asked questions

What do I need for a flower market stall?: Plan one market stall or table, a tablecloth, flower buckets or plant trays, flower labels and a storage box for each exhibitor. Add chairs only where exhibitors need to sit, and provide transport carts or hand trucks for unloading.
How many flower buckets do I need for a flower market?: Start with one bucket for each distinct flower display and add roughly 10% spare capacity for late deliveries, damaged containers or sorting. For 20 displays, that means at least 22 buckets.
How much coffee equipment is needed for a flower market?: Provide enough coffee machines or kettles for the expected rush, plus coolers for cold drinks and reusable cups and glasses. Test every extension cord and power strip at least one day before setup, and keep the coffee point separate from the payment desk.
When should I buy supplies for a flower market?: Buy or reserve non-perishable equipment, tableware, signs and decorations at least one week in advance. Check flowers, drinks and other perishable items two to three days before opening, then confirm delivery and weather-related needs the day before.

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