What you need for a film quiz

A film quiz needs more than questions and a projector. You will need a reliable setup for showing clips, clear ways to play and score, and enough drinks and snacks for the full session. Plan serving equipment as carefully as the food: glasses, plates, trays and coffee supplies are easy to overlook. This checklist brings the required purchases and items together so you can shop, test the technology and set up the quiz room without last-minute trips.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Welcome table
Stoolsqty 4
Tableclothsqty 8

Equipment

Projector
Projection screen
Laptop
Speakersqty 2
Microphone
HDMI cableqty 2
Extension cordsqty 4
Power stripsqty 4
USB stickqty 2
Presentation clicker
Kitchen timerqty 2
Quiz bell

Tableware

Drinking glassesqty 70
Coffee cupsqty 40
Platesqty 70
Cutlery setsqty 70
Serving plattersqty 12
Serving trays with lidsqty 4
Serving boardsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Ice containersqty 2

Decorations

Film set decoration
Welcome sign
Round signsqty 8
Table numbersqty 8

Lighting

Mood lightingqty 4

Cleaning

Waste binsqty 4
Broomqty 2
Vacuum cleaner
Mop set
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 2 packs
- Tea selection - 2 boxes
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Still mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Apple juice - 3 liters
- Alcohol-free beer - 12 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 3 jars
- Popcorn - 5 bags
- Snack nuts - 3 bags
- Salty breadsticks - 3 packs
- Cookies - 5 packs
- Brownies - 50 pieces
- Mini buns - 80 pieces
- Butter - 500 grams
- Young cheese - 1,5 kilo
- Vegetarian slices - 1 kilo
- Hummus - 6 tubs
- Peanut butter - 1 jar
- Strawberry jam - 1 jar
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Arugula - 4 bags
- Grapes - 3 kilos
- Apples - 40 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Lemons - 8 pieces
- Ice cubes - 8 bags
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles

Tips

Allow two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Chill drinks in advance and keep extra stock in coolers or ice containers.
Buy or bring one plate, cutlery set and drinking glass per guest, plus at least 10% extra for breakages, spills and late additions. Serving platters, trays and boards keep snacks away from the quiz tables.
Test the projector, screen, laptop, speakers and HDMI cable at least one day before the quiz. Pack extension cords, power strips and a USB backup so a missing connection does not delay the first round.
Prepare one response form and one score sheet per team, with at least 10% spare copies. Keep a presentation clicker, kitchen timer and quiz bell at the quiz desk rather than leaving them in a storage box.
Arrange coffee cups, a coffee maker, kettles and thermos flasks before guests arrive if coffee is part of the plan. Set aside 30 minutes for room setup and another 15 minutes for a final equipment check.

Frequently asked questions

How many drinks should I buy for a film quiz?: Plan for two to three drinks per person during the first hour, followed by one to two drinks per person for every additional hour. Add around 10% extra if the quiz has no nearby shop or refill point.
How many plates and glasses do I need for a film quiz?: Start with one plate and one drinking glass per guest, then add at least 10% spare tableware. For 40 guests, that means 44 plates and 44 glasses before accounting for coffee cups and serving dishes.
What equipment do I need to show film clips in a quiz?: Use a laptop, projector, projection screen and speakers, with a compatible HDMI cable and access to power. Test the complete setup at least 24 hours beforehand and keep the quiz files on a USB stick as a backup.
When should I do the shopping for a film quiz?: Buy shelf-stable snacks, paper materials and backup supplies two to three days before the event. Chill drinks and buy fresh food no later than the day before, so setup time is not spent shopping.

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