Festival trip shopping list

A festival trip needs more than tickets and a change of clothes. This shopping list covers the shared gear that is easy to forget: coolers, ice packs, reusable tableware, food containers, lighting and power banks. Buy and portion food before departure, then load the coolers last so drinks stay cold. Check the festival rules and admission requirements before buying anything that may not be allowed on site.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable picnic tablesqty 4
Foldable chairsqty 20
Picnic blanketqty 6
Foldable party tent

Equipment

Coolersqty 4
Ice packsqty 16
Power banksqty 6
Charging cablesqty 8
Megaphone
Flashlightsqty 6
Extension cordsqty 2

Tableware

Reusable cupsqty 30
Reusable platesqty 25
Reusable cutleryqty 30
Reusable bowlsqty 20
Pitcherqty 2

Kitchen

Cutting boardsqty 3
Kitchen knivesqty 3
Bread knivesqty 2
Serving tongsqty 4
Food containersqty 8
Aluminum foilqty 2
Reusable food storage containersqty 12

Decorations

Group flagsqty 4
Festival wristbandsqty 25
Luggage tagsqty 25
Waterproof markersqty 4

Lighting

Battery lightsqty 4

Cleaning

Hand sanitizer holdersqty 3
Waste binsqty 4
Cleaning bucketsqty 2
Dish brushesqty 2

Catering

Groceries
- Whole grain bread - 8 loaves
- White rolls - 30 pieces
- Wholemeal rolls - 30 pieces
- Wraps - 30 pieces
- Butter - 3 packs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilograms
- Cooked ham - 1,5 kilograms
- Smoked chicken breast - 1.5 kilograms
- Vegetarian slices - 1 kilogram
- Canned tuna - 8 cans
- Eggs - 30 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Lettuce - 6 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Red onions - 1 kilogram
- Carrots - 2 kilogram
- Grapes - 3 kilograms
- Apples - 30 pieces
- Bananas - 25 pieces
- Oranges - 20 pieces
- Blueberries - 1 kilogram
- Strawberries - 2 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Rice cakes - 4 packs
- Muesli bars - 40 pieces
- Mixed nuts - 2 kilograms
- Currant buns - 30 pieces
- Cookies - 6 packs
- Dark chocolate - 6 bars
- Yogurt - 20 cups
- Oatmeal - 2 packs
- Milk - 6 liters
- Oat milk - 4 liters
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Mints - 1 box
- Lemons - 10 pieces
- Still mineral water - 40 bottles
- Sparkling mineral water - 20 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sports drink - 20 bottles
- Ice cubes - 10 bags
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salad dressing - 3 bottles
- Paper towels - 6 rolls
- Napkins - 5 packs
- Trash bags - 3 rolls
- Freezer bags - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Hand soap - 3 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Toilet paper - 12 rolls
- Wet wipes - 6 packs
- Tissues - 6 boxes
- Sunscreen - 6 bottles
- Rain ponchos - 25 pieces
- Bandages - 2 boxes
- Paracetamol - 2 boxes

Tips

Plan drinks by time, not just by headcount: allow two to three drinks per person for the first hour, then adjust for the rest of the day and the weather.
Coolers work best when packed the night before with frozen ice packs. Keep one cooler for drinks and another for food so the food cooler is not opened every few minutes.
Pack at least one reusable cup, plate, bowl and set of cutlery per person, plus a few extras for losses or late additions to the group.
Charge every power bank and test the charging cables before leaving. One power bank per two people is a practical minimum for a full festival day.
Label bags, food containers and group equipment with waterproof markers. Add group flags or battery lights so people can find the meeting point after dark.

Frequently asked questions

What should I buy for a festival trip?: Plan for food, drinks, coolers, ice packs, reusable tableware, food containers, power banks, charging cables and lighting. Add seating, a picnic blanket or a pop-up shelter only if the festival rules and transport arrangements allow them.
How many drinks should I bring per person for a festival?: For the first hour, allow two to three drinks per person, then calculate the remaining amount based on the trip length, weather and whether drinks are available at the festival. Bring water separately and check the venue’s rules on outside drinks.
When should I pack the coolers for a festival trip?: Chill drinks and food the day before, freeze the ice packs overnight and fill the coolers just before departure. Keep the coolers closed during transport and place food in sealed containers to prevent leaks.
How many power banks do I need for a festival group?: Plan on one fully charged power bank for every two people for a full day, with a compatible charging cable for each phone type. Charge them the night before and keep them in an easy-to-reach bag.

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