Farmers’ market shopping list

A farmers’ market needs more than fresh produce and tables. You also need a practical setup for displaying goods, keeping refrigerated items cold, serving coffee and tea, and taking payments. This shopping list covers the equipment and supplies that are easy to overlook, from storage crates and price tags to extension cords and reusable tableware. Check quantities against the number of stalls, suppliers and visitors before shopping, then leave time to collect fresh goods and chill them before opening.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 3
Tablesqty 14
Folding chairsqty 60
High tablesqty 6
Checkout tablesqty 3
Storage cratesqty 20
Display racksqty 8
Wooden cratesqty 24

Tableware

Reusable platesqty 100
Reusable bowlsqty 60
Reusable cupsqty 150
Coffee cupsqty 80
Tea glassesqty 60
Cutlery setsqty 120
Serving plattersqty 12
Serving tongsqty 8
Pitchersqty 6

Kitchen

Thermos flasksqty 8
Coffee machinesqty 3
Kettlesqty 3
Cutting boardsqty 6
Paring knivesqty 6
Coolersqty 6
Coolersqty 3
Kitchen tongsqty 6
Measuring cupsqty 4

Equipment

Extension cordsqty 6
Power stripsqty 8
Payment terminalsqty 3
Cash registersqty 3
Laptopsqty 2
Walkie-talkiesqty 6
Charging stationsqty 3
Mobile phone chargersqty 6

Decorations

Buntingqty 8
Market flagsqty 12
Chalkboardsqty 12
Name badge holdersqty 20
Notice board standsqty 6
Chalk markersqty 12
Tableclothsqty 16
Wooden signpostsqty 8

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 8

Cleaning

Bucketsqty 6
Broom setsqty 4
Floor squeegeesqty 3
Cleaning spongesqty 12
Hand broomsqty 6
Waste binsqty 10
Stoolsqty 4

Other

Conesqty 20
Rolls of barrier tapeqty 4
Cable matsqty 8
Tool casesqty 2
Measuring tapesqty 2
Cable tiesqty 200
Duct tapeqty 6
Cash boxesqty 3
Small change traysqty 6

Catering

Groceries
- Coffee beans - 3 kilo
- Tea bags - 250 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Coffee creamer - 4 packs
- Sugar - 3 kilos
- Sweeteners - 200 pieces
- Herbal tea - 4 boxes
- Lemons - 3 kilos
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Iced tea - 6 bottles
- Ginger ale - 4 bottles
- Beer - 10 crates
- Alcohol-free beer - 4 crates
- Rosé - 12 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Apples - 8 kilos
- Pears - 6 kilos
- Grapes - 4 kilos
- Bananas - 5 kilo
- Strawberries - 3 kilos
- Cucumbers - 4 kilos
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Bell peppers - 3 kilos
- Mixed lettuce - 3 kilos
- Potatoes - 15 kilo
- Onions - 5 kilo
- Garlic - 500 grams
- Fresh herbs - 12 bunches
- Baguettes - 30 pieces
- Wholemeal loaves - 12 pieces
- Mini rolls - 150 pieces
- Currant buns - 80 pieces
- Unsalted butter - 3 kilo
- Young cheese - 4 kilos
- Brie - 2 kilos
- Goat cheese - 2 kilos
- Hummus - 3 kilos
- Eggs - 120 pieces
- Farm ham - 3 kilos
- Chicken breast topping - 3 kilos
- Jam - 12 jars
- Honey - 8 jars
- Peanut butter - 6 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 4 jars
- Chili sauce - 2 bottles
- Olive oil - 3 liters
- Sunflower oil - 3 liters
- Salt - 1 kilo
- Pepper - 500 grams
- Paprika powder - 250 gram
- Cumin - 250 grams
- Balsamic vinegar - 2 bottles
- Apple cider vinegar - 2 bottles
- Mayonnaise-free dressing - 2 bottles
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Herb butter - 12 tubs
- Mixed nuts - 4 kilos
- Stroopwafels - 10 packs
- Cookies - 10 packs
- Apple pies - 8 pieces
- Muffins - 100 pieces
- Sugar waffles - 80 pieces
- Vanilla ice cream - 8 liters
- Whipped cream - 12 aerosol cans
- Napkins - 600 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Cleaning cloths - 30 pieces
- Rubber gloves - 12 pairs
- Trash bags - 100 pieces
- Freezer bags - 4 boxes
- Cling film - 6 rolls
- Aluminum foil - 6 rolls
- Baking paper - 4 rolls
- Bread bags - 200 pieces
- Paper carrier bags - 300 pieces
- Wooden stirrers - 500 pieces
- Paper straws - 300 pieces
- Coffee filters - 200 pieces
- Gas cartridges - 6 pieces
- Ice cubes - 60 kilos

Tips

Plan at least one display surface per stall, plus separate checkout tables if vendors will not handle their own payments. Add wooden crates or display racks so produce is visible without putting everything flat on a table.
Count reusable plates, bowls, cups and cutlery by expected servings, then add at least 10% extra. Coffee cups and tea glasses should be counted separately from general serving ware.
Collect coolers and chilled items on the day before or early on market day. Keep refrigerated products in coolers until setup is complete rather than leaving them on supplier tables.
Test every coffee machine, kettle, thermos flask, extension cord and power strip before the market opens. Map outlets in advance and bring enough cable length to keep walkways clear.
Prepare price tags, name badges and the market map before suppliers arrive. Payment terminals should be charged and tested at least 24 hours beforehand, with a checkout table ready for each payment point.

Frequently asked questions

What do I need for a farmers’ market stall?: Start with a market stall or tent, a table, storage crates, display racks or wooden crates, price tags and name badges. Allow at least one main display surface per supplier and prepare the layout at least one day before opening.
How many cups and plates do I need for a farmers’ market?: Count one reusable cup or coffee cup per planned serving, then add 10% extra for breakage, delays and second servings. For food samples, prepare at least one plate or bowl per serving and keep a separate supply of cutlery.
How do I keep farmers’ market produce cold?: Use coolers for refrigerated products and transfer the goods as soon as they are collected. Chill the coolers or cold packs for at least 12 hours beforehand, and keep cold items stored until they are displayed.
When should I prepare payment terminals for a farmers’ market?: Charge and test every payment terminal at least 24 hours before the market. Set up checkout tables and power access before suppliers arrive, and keep extension cords and power strips away from visitor routes.

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