What to buy for a farmers' bike ride

A farmers' bike ride needs more than bikes and refreshments. Plan supplies for the route, rest stops, registration point and finish area, with enough equipment to handle punctures, changing weather and different dietary needs. Drinks and coffee are easy to underestimate when riders spend several hours outside. This shopping list brings together serving equipment, cooling and hot-drink supplies, repair gear, safety items and backup power so the ride can run without last-minute trips to the shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 30
Beer tablesqty 4
Bicycle racksqty 6

Tableware

Reusable cupsqty 100
Coffee cupsqty 70
Platesqty 80
Cutlery setsqty 80
Serving bowlsqty 12
Serving spoonsqty 12
Coffee potsqty 4
Water jugsqty 8

Equipment

Coolersqty 8
Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Portable speaker
Microphone
Power banksqty 4

Sports equipment

Spare bicyclesqty 2
Bike pumpsqty 4
Repair standsqty 2
Inner tubesqty 10
Tire leversqty 4
Bike repair kitsqty 4
Bike locksqty 6
Safety vestsqty 12
Bike helmetsqty 6
Hydration backpacksqty 4

Decorations

Route signsqty 45
Direction arrowsqty 60
Wooden stakesqty 60
Barrier tapeqty 4
Buntingqty 8
Welcome sign
Information boardsqty 4
Tableclothsqty 10

Lighting

LED string lightsqty 6
LED lanternsqty 8
Extension cordsqty 4
Power stripsqty 4

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Bread knivesqty 2
Measuring cupsqty 2
Serving tongsqty 8
Aluminum foilqty 2
Food storage containersqty 12

Cleaning

Waste binsqty 8
Trash bag holdersqty 4
Cleaning bucketsqty 4
Spongesqty 12
Microfiber clothsqty 20
Hand broomsqty 3
Dustpan and brushqty 3
Hand soap dispensersqty 4
Towel rollsqty 6

Safety

First aid kitsqty 2
Disposable glovesqty 2
Emergency blanketsqty 4
Flashlightsqty 6

Registration

Registration formsqty 80
Clipboardsqty 6
Pensqty 30
Wristbandsqty 80
Route mapsqty 80
Bib numbersqty 80
Cash box
Cash change

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 8 pieces
- Still water - 8 crates
- Sparkling water - 4 crates
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Iced tea - 3 bottles
- Apple juice - 3 packs
- Alcohol-free beer - 3 cases
- Beer - 5 crates
- Rosé - 8 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 12 bags
- Herbal tea - 2 boxes
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Oranges - 6 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Bell pepper strips - 3 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Peanuts - 3 bags
- Party nuts - 3 bags
- Baguettes - 12 pieces
- Whole grain bread - 8 loaves
- White rolls - 80 pieces
- Currant buns - 60 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Ham - 2 kilos
- Chicken breast topping - 2 kilos
- Egg salad - 2 kilo
- Peanut butter - 2 jars
- Jam - 3 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Herb butter - 12 tubs
- Pasta salad - 8 kilo
- Potato salad - 6 kilos
- Mixed salad - 6 kilo
- Vegetarian pasta salad - 3 kilos
- Vegetarian spreads - 2 kilos
- Falafel - 2 kilos
- Quiche slices - 80 pieces
- Soup - 12 liters
- Croutons - 4 bags
- Cookies - 6 packs
- Apple pie - 6 pies
- Whipped cream - 6 cans
- Ice lollies - 100 pieces
- Napkins - 300 pieces
- Paper straws - 100 pieces
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Aluminum foil - 3 rolls
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 40 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Cleaning wipes - 6 packs
- Nitrile gloves - 4 boxes

Tips

Plan about 750 ml to 1 litre of water per rider for a ride lasting several hours, then add extra drinks for volunteers and farmers at each rest stop. Use coolers for chilled drinks and water jugs for serving.
For each rest stop, allow one reusable cup per participant plus at least 10% spare cups. Bring coffee cups, plates, cutlery and serving utensils even if the food is supplied by the farms.
Pack one bike pump, repair kit and set of tire levers for every repair point, with spare inner tubes in common wheel sizes. A repair stand makes roadside work faster and keeps bikes stable.
Provide a safety vest for every traffic marshal and volunteer working near the road, plus spare helmets for anyone using a borrowed or spare bicycle. Bring bike locks wherever spare bicycles are left unattended.
Charge the portable speaker, microphone and power banks before departure and keep them together at the start or finish location. Check whether coffee machines, kettles and other equipment need a reliable power source before loading the vehicle.

Frequently asked questions

How much water do I need for a farmers' bike ride?: Allow 750 ml to 1 litre per rider for a ride of several hours, depending on the weather and route. Add 500 ml per volunteer and keep extra water at every rest stop.
What bike repair supplies should I bring on a farmers' bike ride?: Bring at least one pump, repair kit, pair of tire levers and spare inner tubes for each repair point. For a larger group, prepare one repair point per 25 to 40 riders so help is not concentrated in one place.
How many cups and plates do I need for the ride?: Plan one cup, plate and cutlery set per person, plus 10% spare. For 50 participants, that means at least 55 of each item, with additional coffee cups if coffee is served more than once.
When should I buy supplies for a farmers' bike ride?: Buy shelf-stable goods, disposable backups and repair supplies at least 7 days before the ride. Check fresh food, ice and the weather-dependent equipment again 24 hours before departure.

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