What you need for a factory tour

A factory tour needs more than coffee and visitor badges. You’ll need the right personal protective equipment, a clear registration setup, practical catering supplies, and equipment that keeps instructions audible along the route. Check PPE sizes before buying or collecting anything, especially safety shoes and ear defenders. Arrange essentials early enough to print visitor forms, prepare name badges, and test power, sound, and presentation equipment before the tour day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 50
Buffet tablesqty 3
Coat racksqty 2

Tableware

Coffee cupsqty 50
Glassesqty 100
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 12
Serving spoonsqty 8

Equipment

Kettlesqty 2
Coffee machinesqty 2
Coolersqty 4
Extension cordsqty 4
Power stripsqty 4
Megaphonesqty 2
Laptopsqty 2
Presentation screen

Safety

Safety helmetsqty 50
Safety gogglesqty 50
Safety vestsqty 50
Safety shoesqty 45
Ear defendersqty 50
Basic first aid kitsqty 2

Registration

Name badge holdersqty 55
Wristbandsqty 55
Clipboardsqty 4
Ballpoint pensqty 20
Visitor formsqty 60

Decorations

Tableclothsqty 8
Route sign holdersqty 12
Directional signsqty 12
Information bannersqty 4

Lighting

LED lightsqty 6

Cleaning

Waste binsqty 6
Hand soap dispensersqty 4
Cleaning bucketsqty 3
Mopsqty 3
Dustpan and brushqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee milk - 2 bottles
- Still water - 8 bottles
- Sparkling water - 8 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Iced tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 3 crates
- Non-alcoholic beer - 1 crate
- White wine - 6 bottles
- Red wine - 4 bottles
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Mini wraps - 80 pieces
- Young cheese - 2 kilos
- Brie - 1 kilo
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Hummus - 1 kilo
- Cream cheese - 1 kilo
- Herb butter - 6 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Arugula - 8 bags
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed nuts - 3 kilo
- Olives - 2 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto - 4 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Napkins - 500 pieces
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Trash bags - 4 rolls
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces

Tips

Plan PPE by visitor count and size, with a small reserve for damaged or incorrectly sized items. Check helmets, goggles, vests, safety shoes, and ear defenders at least one week before the tour.
Prepare one registration set for the reception desk: name badge holders, wristbands, clipboards, ballpoint pens, and visitor forms. Print extra forms before the final registration list is closed.
For catering, count plates, glasses, coffee cups, and cutlery for every confirmed visitor, then add at least 10% extra. Include serving platters and serving spoons if food is served buffet-style.
Check the route for power and communication needs before bringing equipment in. Test coffee machines, kettles, extension cords, power strips, laptops, the presentation screen, and the megaphone at least one day ahead.
Do not leave route signs and safety instructions until the morning of the tour. Print and prepare them at least 24 hours in advance, then keep a basic first aid kit accessible throughout the visit.

Frequently asked questions

What PPE do I need for a factory tour?: Prepare safety helmets, safety goggles, safety vests, safety shoes, and ear defenders for every visitor who enters the production area. Check sizes and quantities at least one week before the tour, and keep a small spare supply available.
How many catering supplies do I need for a factory tour?: Count one plate, one glass, one coffee cup, and one cutlery set per confirmed visitor, then add 10% extra. For example, 40 visitors means preparing at least 44 of each item used.
When should I prepare visitor badges and registration materials?: Prepare name badge holders, wristbands, visitor forms, clipboards, and pens at least 24 hours before arrival. Keep a few blank badges and extra forms at the reception desk for late registrations or changes.
What equipment should I test before a factory tour?: Test the sound and lighting, laptops, presentation screen, megaphone, coffee machines, kettles, extension cords, and power strips at least one day beforehand. This gives you time to replace missing cables or move equipment before visitors arrive.

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