What you need for an evening four-day walk

An evening four-day walk needs more than route signs and refreshments. You are preparing for four walking evenings, so lighting, drinking water, volunteer equipment and clear route marking must last across the full event. Use this shopping list to gather supplies before the first route check and pack materials by checkpoint, start post and finish line. The items below also cover the details that are easy to leave until the last day, such as power, communication and waste collection.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 12
Folding chairsqty 30
Waste binsqty 8
High tablesqty 6

Tableware

Reusable cupsqty 300
Mugsqty 80
Serving plattersqty 12
Pliersqty 12

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Thermos flasksqty 12
Coolersqty 8
Jerry cansqty 12
Cutting boardsqty 4
Bread knivesqty 4
Serving spoonsqty 8

Equipment

Walkie-talkiesqty 12
Megaphonesqty 3
Power banksqty 8
Cash register
Cash box
Laptop
Printer

Lighting

Work lightsqty 6
LED lampsqty 12

Sports equipment

Route arrowsqty 180
Route signsqty 40
Traffic conesqty 60
Crowd control barriersqty 12
Stamp cardsqty 350
Stampsqty 12
Medal ribbonsqty 300
Safety vestsqty 40
Wristbandsqty 350
Conesqty 40

Cleaning

Hand broomsqty 4
Litter pickersqty 6
Bucketsqty 6
Mopsqty 4
Reusable cleaning clothsqty 20

Safety

First aid kitsqty 3
Flashlightsqty 12
Spare batteriesqty 24

Decorations

Finish bannersqty 2
Starting bannersqty 2
Arrow bannersqty 8

Catering

Groceries
- Spa Blauw - 300 liters
- Apple juice - 40 liter
- Orange juice - 40 liters
- Cola - 30 liters
- Coca-Cola Zero - 30 liters
- Lemonade syrup - 12 liters
- Coffee - 8 packs
- Tea - 400 bags
- Sugar - 4 kilos
- Milk - 20 liters
- Oat milk - 8 liters
- Lemon tea - 100 bags
- Stirrers - 500 pieces
- Apples - 300 pcs
- Bananas - 250 pieces
- Mandarins - 250 pieces
- Grapes - 25 kilos
- Currant buns - 300 pieces
- Muesli bars - 300 pieces
- Plain chips - 20 bags
- Paprika chips - 20 bags
- Savory snacks - 15 bags
- Whole wheat bread - 20 loaves
- White Bread - 12 loaves
- Young cheese - 6 kilo
- Ham - 4 kilos
- Chicken breast - 4 kilos
- Hummus - 3 kilos
- Jam - 6 jars
- Peanut butter - 4 jars
- Butter - 3 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Cucumbers - 20 pieces
- Tomatoes - 10 kilos
- Lettuce - 20 heads
- Pepper - 2 jars
- Salt - 2 packs
- Gluten-free sandwich rolls - 30 pieces
- Vegan sandwiches - 30 pieces
- Vegan spread - 2 kilos
- Allergen labels - 2 rolls
- Napkins - 2000 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 150 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 4 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 12 bottles
- Sponges - 20 pieces
- Nitrile gloves - 6 boxes
- Bandages - 4 boxes
- Sterile gauze pads - 4 boxes
- Bandages - 12 rolls
- Cold packs - 12 pieces
- Sunscreen - 6 bottles
- Mosquito repellent - 4 bottles
- Paper route maps - 350 pieces
- A4 printer paper - 2 packs
- Print ink - 2 sets
- Ballpoint pens - 50 pieces
- Waterproof markers - 20 pieces
- Tape - 12 rolls
- Cable ties - 500 pieces
- Chalk - 12 boxes
- Rope - 200 meters

Tips

Plan drinking supplies for every walking evening, not just the start and finish. Have reusable cups or mugs, coolers, jerry cans and thermos flasks ready at each refreshment point, and check capacity against your registration numbers.
Buy or collect route-marking equipment before the on-site route check. You may need route arrows, route signs, traffic cones and crowd-control barriers at dangerous points, crossings and turns.
Prepare lighting for four evenings and a late finish. Work lights and LED lamps need suitable power, while power banks help volunteers keep phones or other equipment running away from the main supply.
Set aside one complete volunteer kit for each post: safety vest, wristband, walkie-talkie where needed, and clear access to a megaphone. Pack these kits separately so they are not mixed with start and finish materials.
Allow for the finish area as well as the route. Party tents, foldable tables, chairs, waste bins, a cash register, stamp cards, stamps and medal ribbons are easy to overlook when shopping is focused mainly on walkers.

Frequently asked questions

What drinks and serving supplies do I need for an evening four-day walk?: Base quantities on the number of registered walkers and volunteers at each checkpoint. For the first hour, allow roughly 2–3 drinks per person, then add extra drinking water for the remaining walking time and repeat the calculation for all four evenings.
How many route signs and arrows do I need?: Count every turn, junction, crossing and potentially confusing section during the route check, then add at least 10% spare arrows and signs. Buy extra marking equipment if signs must be replaced between the four evenings.
How much lighting is needed for a four-day evening walk?: Provide lighting at the start, finish, refreshment points and every dark or hazardous route section. Test all work lights and LED lamps at least 48 hours before the first evening and charge power banks after each use.
When should I buy supplies for an evening four-day walk?: Complete the main shopping at least 7 days before the event so missing equipment can still be found. Recheck quantities, batteries, cups, route markers and volunteer kits 24 hours before the first walk.

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