European Championship shopping list

A European Championship viewing event needs more than drinks and snacks. Plan for the number of guests, the match schedule and the way people will move between the screen, buffet and seating areas. Reusable glasses, plates, bowls and serving utensils prevent last-minute shortages, while coolers and thermos flasks keep drinks and hot beverages ready throughout the day. Check dietary requirements before shopping, separate special-diet options, and chill drinks early enough for the first match.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 3
Tablesqty 12
Chairsqty 110
Bar stoolsqty 8
Buffet tablesqty 4
Registration desk
Clothes racksqty 2

Tableware

Reusable glassesqty 140
Coffee cupsqty 80
Platesqty 140
Cutlery setsqty 140
Small bowlsqty 20
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 4
Teapotsqty 3

Equipment

Large screen
Media player
Speakersqty 2
Microphone
Mixer
Extension cordsqty 8
Power stripsqty 8
Cable reelsqty 3
Cable traysqty 20
Power banksqty 4
Coolersqty 6
Thermos flasksqty 6

Lighting

LED lampsqty 10
String lightsqty 6
Batteriesqty 24

Decorations

European flagsqty 12
Country flagsqty 16
Bike flagsqty 40
Buntingqty 8
Tableclothsqty 12
Balloonsqty 100
Balloon ribbonqty 2
Tapeqty 6
Ropeqty 3

Sports equipment

Road bike
Bike helmetqty 2
Bike pump
Bike standqty 2
Stage ribbon

Catering

Cooler cratesqty 8
Ice cube traysqty 4
Water jugsqty 8
Drink dispensersqty 3
Serving plattersqty 12
Groceries
- Coffee - 4 packs
- Tea selection - 200 bags
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Milk - 12 liters
- Oat milk - 4 liters
- Chocolate milk - 8 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Iced tea - 8 liters
- Sparkling mineral water - 12 liters
- Still mineral water - 24 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Alcohol-free beer - 48 bottles
- Pilsner - 96 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Coffee creamer - 4 packs
- Lemons - 12 pieces
- Limes - 12 pieces
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 6 kilos
- Strawberries - 4 kilos
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilos
- Bell peppers - 20 pieces
- Carrots - 4 kilos
- Celery - 2 bunches
- Baby potatoes - 8 kilo
- Baguettes - 20 pieces
- Wraps - 120 pieces
- Whole grain bread - 8 loaves
- Bread rolls - 80 pieces
- Natural tortilla chips - 5 kilos
- Paprika chips - 4 kilos
- Plain crisps - 4 kilos
- Salted peanuts - 3 kilo
- Mixed nuts - 3 kilo
- Olives - 3 kg
- Pickles - 3 jars
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Young cheese - 5 kilos
- Aged cheese - 4 kilos
- Brie - 2 kilos
- Chicken breast topping - 3 kilos
- Ham - 3 kilos
- Salami - 2 kilo
- Smoked chicken - 2 kilo
- Egg salad - 2 kilo
- Mayonnaise - 3 liters
- Ketchup - 3 liters
- Mustard - 2 liters
- Garlic sauce - 2 liters
- Yogurt dressing - 2 liters
- Pesto - 1 kilo
- Olive oil - 2 liters
- Salt - 1 kilo
- Pepper - 500 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Italian herbs - 250 grams
- Eggs - 60 pieces
- Unsalted butter - 2 kilos
- Yogurt - 6 liter
- Granola - 3 kilos
- Cookies - 5 kilos
- Brownies - 120 pieces
- Muffins - 100 pieces
- Vegan wraps - 30 pieces
- Gluten-free rolls - 20 pieces
- Vegan cheese - 1 kilo
- Vegan toppings - 1 kilo
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 80 pcs
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Sponges - 12 pieces
- Rubber gloves - 10 pairs

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 3
Bottle openersqty 4
Kitchen tongsqty 6
Aluminum foilqty 3
Cling filmqty 3

Cleaning

Waste binsqty 8
Bucketsqty 4
Mopsqty 4
Broomsqty 3
Dustpan and brushqty 3
Microfiber clothsqty 20
Washing-up tubsqty 3

Tips

Plan two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Buy extra non-alcoholic options rather than assuming everyone will drink the same thing.
Allow at least one plate and one cutlery set per guest, plus roughly 10% extra for replacements. Small bowls and serving platters make it easier to keep snacks separate and refill them without crowding the tables.
Chill drinks several hours before guests arrive, especially if the coolers are also holding food. Keep a separate supply ready so you do not have to open the main cooler during the match.
Prepare dietary options separately and label them before setting out the buffet. Pack enough separate plates, serving tongs and small bowls to prevent guests from using the same utensils across dishes.
Check the large screen, media player, speakers, mixer and microphone at least one day before the event. Bring extension cords, power strips, cable reels and cable trays, and charge power banks before doors open.

Frequently asked questions

How many drinks should I buy for a European Championship event?: Allow two to three drinks per person for the first hour, followed by one to two drinks per person for every additional hour. Include non-alcoholic drinks for at least one-third of the expected guests unless you already have clearer preferences.
How much tableware do I need for a football viewing event?: Plan one glass, plate and cutlery set per guest, plus 10% extra. For 40 guests, that means at least 44 of each, with additional coffee cups and small bowls if you are serving hot drinks or separate snacks.
When should I chill drinks for the match?: Put drinks in coolers at least four hours before the first match, or the evening before for a large event. Keep reserve drinks cold in a second cooler so the supply lasts through the full programme.
When should I test the screen and sound equipment?: Test the large screen, media player and speakers at least one day in advance, then run a second check 60 minutes before guests arrive. This leaves time to replace cables, charge power banks and adjust the sound without missing the kickoff.

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