What you need for an entrepreneurship training

An entrepreneurship training needs more than chairs and a projector. Participants will need a clear place to register, write, follow presentations and take breaks, while trainers need reliable presentation and workshop equipment. Use the quantities below as a starting point: allow one chair, notepad and pen per participant, plus a few spares. Confirm the final headcount before shopping, ideally 3–5 days ahead, so catering, tableware and printed materials match attendance.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Registration desk
Stoolsqty 4

Equipment

Projector
Projection screen
Laptop
HDMI cableqty 2
Extension cordsqty 4
Power stripsqty 4
Wireless microphone
Flip chartqty 2
Flipchart markersqty 12

Tableware

Coffee cupsqty 50
Water glassesqty 50
Wine glassesqty 50
Platesqty 60
Cutlery setsqty 60
Coffee spoonsqty 50

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Serving traysqty 6
Scissorsqty 4
Corkscrewqty 2

Decorations

Name badgesqty 50
Tableclothsqty 8
Pensqty 60
Notepadsqty 50
Work foldersqty 50
Certificatesqty 50

Cleaning

Waste binsqty 4
Bucketsqty 2
Cleaning clothsqty 12
Dish brushesqty 2

Lighting

Standing lampsqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Spa Blauw - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 6 liters
- Apple juice - 4 liter
- Beer - 48 bottles
- Alcohol-free lager - 24 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Whole grain bread - 8 loaves
- White baguettes - 8 pieces
- Whole grain wraps - 50 pieces
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Back ham - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Butter - 500 grams
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Pesto sauce - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Arugula - 6 bags
- Bell peppers - 12 pieces
- Red onions - 6 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed nuts - 2 kilos
- Muesli bars - 60 pieces
- Mini currant buns - 60 pieces
- Olives - 2 jars
- Snacks - 4 bags
- Napkins - 250 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 6 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Hand soap - 4 bottles

Tips

Buy one notepad, one pen and one name badge per participant, plus 10% extra for late registrations, lost items and guest speakers.
Check the projector, laptop, HDMI cable, extension cords and power strips at least one day before the training. A missing adapter or outlet is harder to solve once participants arrive.
For a full training day, plan coffee, tea and water for the opening, breaks and lunch. Set out roughly two coffee or tea servings per person for the first break and refill supplies before the second.
Match plates, cutlery, coffee spoons, cups and glasses to the confirmed participant count, then add 10% spare tableware. This prevents shortages when items are dropped or used in another room.
Prepare the registration desk, name badges, flip chart, markers, worksheets and certificates before opening the room. Keep scissors, pens and spare worksheets at the desk rather than packed away.

Frequently asked questions

What stationery do I need for an entrepreneurship training?: Prepare one notepad and one pen per participant, along with worksheets and name badges. Add at least 10% extra, so a group of 30 needs about 33 sets for late arrivals and replacements.
How many chairs and tables do I need for entrepreneurship training?: Provide one chair per participant, plus 2–3 spare chairs for trainers or late arrivals. Choose enough tables for the planned layout, and include a separate registration desk and space for refreshments.
How much coffee and tea should I buy for a training day?: Budget around two servings of coffee or tea per person for the first hour, then about one serving per person for each later break. For 30 people, that means at least 60 servings for the first hour and another 30 per later break, with water available throughout.
When should I buy the supplies for entrepreneurship training?: Check the shopping list and confirm participant numbers 3–5 days before the event. Buy shelf-stable supplies then, and arrange fresh catering and chilled items for the day before or the morning of the training.

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