What you need for an entrepreneur competition

An entrepreneur competition needs more than chairs and a presentation laptop. You’ll need separate tableware for catering and coffee, reliable presentation equipment, and enough power access for the event setup. Plan quantities around your confirmed participants, jury members and guests, then add a small buffer for breakage, spills and last-minute arrivals. The shopping list below covers the physical items to arrange before competition day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 90
Jury tablesqty 2
Bar stoolsqty 8
Coat racksqty 2

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 90
Drinking glassesqty 120
Wine glassesqty 100
Coffee spoonsqty 90
Tablespoonsqty 100
Forksqty 100
Knivesqty 100

Equipment

Presentation laptop
Projector
Projection screen
Wireless microphonesqty 3
Audio mixer
Speakersqty 2
HDMI cablesqty 3
Extension cordsqty 6
Power stripsqty 6
Presentation clickerqty 2
Laptop speakers
Stopwatchesqty 3
Power banksqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Thermos flasksqty 4
Serving traysqty 8
Small bowlsqty 12
Serving spoonsqty 8
Cutting boardsqty 3
Chef demo knivesqty 3
Coolersqty 4
Ice cube traysqty 4

Decorations

Name badgesqty 100
Name badge holdersqty 100
Tableclothsqty 12
Competition postersqty 8
Direction signsqty 10
Flower arrangementsqty 6
Stage signsqty 3
Prize boxesqty 3

Lighting

LED spotlightsqty 6
Mood lightingqty 4
Battery lanternsqty 6

Office

Jury formsqty 100
Clipboardsqty 10
Ballpoint pensqty 40
Notepadsqty 30
Printer paperqty 2
A4 foldersqty 10
Table numbersqty 12
Tapeqty 6
Scissorsqty 4
Markersqty 24
Envelopesqty 20
Prize certificatesqty 3

Cleaning

Vacuum cleaner
Mop setsqty 2
Bucketsqty 3
Cleaning clothsqty 20
Hand sanitizerqty 6
Toilet brushesqty 2

Catering

Groceries
- Coffee beans - 3 kilograms
- Tea bags - 200 pieces
- Decaf coffee - 500 grams
- Sugar - 2 kilograms
- Sweeteners - 200 pieces
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 2 kilogram
- Still mineral water - 60 liters
- Sparkling mineral water - 40 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Iced tea - 8 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Ginger beer - 6 liters
- Alcohol-free beer - 48 bottles
- Pilsner - 96 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Rosé - 6 bottles
- Bubbles - 6 bottles
- Beer glasses - 120 pieces
- Cocktail picks - 200 pieces
- Savory snack mix - 4 kilograms
- Plain chips - 2 kilograms
- Paprika chips - 2 kilograms
- Tortilla chips - 2 kilogram
- Salsa - 6 jars
- Olives - 2 kilograms
- Mixed nuts - 2 kilograms
- Cheese biscuits - 3 kilogram
- Mini wraps - 120 pieces
- Tortilla wraps - 80 pieces
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Pesto - 6 jars
- Smoked chicken breast - 2 kilograms
- Smoked salmon - 1.5 kilogram
- Young cheese - 2 kilograms
- Grilled vegetables - 3 kilogram
- Arugula - 1 kilogram
- Cucumber - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Red onion - 1 kilogram
- Grapes - 4 kilograms
- Apples - 5 kilograms
- Bananas - 4 kilogram
- Melon - 3 pieces
- Strawberries - 3 kilograms
- Mini brownies - 120 pieces
- Mini muffins - 120 pieces
- Butter - 1 kilogram
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 2 liters
- Balsamic vinegar - 1 liter
- Olive oil - 2 liters
- Pepper - 250 gram
- Salt - 500 grams
- Paprika powder - 250 gram
- Fresh basil - 10 bunches
- Napkins - 300 pieces
- Coffee filters - 200 pieces
- Cocktail napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 60 pieces
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Dish soap - 3 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 4 liters
- Glass cleaner - 2 liters
- Disinfectant wipes - 6 packs

Tips

Plan one chair per participant, jury member and guest, plus at least 10% extra if the room allows it. Reserve separate jury tables so judges can work without blocking presentations.
Prepare one drinking glass per person for the first service and add 10–15% extra. If wine is served, provide a separate wine glass for each guest rather than sharing glassware between drinks.
For presentations, bring at least one HDMI cable, one extension cord and one power strip for the presentation laptop. Test the projector, projection screen, microphones and clicker together before participants arrive.
Allow one coffee cup and spoon per expected coffee drinker, then add around 15% spare cups. Arrange enough coffee machines, kettles or hot drink urns so the queue stays short during the break.
Bring power banks for presenters and check the presentation files on the event laptop at least 24 hours beforehand. Keep a backup copy on a second device in case a file or connection fails.

Frequently asked questions

How many chairs do I need for an entrepreneur competition?: Count every confirmed participant, jury member and expected guest, then add 10% extra. For example, 40 people requires 44 chairs if the venue has room for a small reserve.
How much tableware should I buy for the competition?: Use one dinner plate, dessert plate, fork and knife per catering guest, with 10–15% extra for replacements. Plan one coffee cup, spoon and drinking glass per person using the same buffer.
What presentation equipment is needed for an entrepreneur competition?: Prepare a presentation laptop, projector, projection screen, HDMI cables, a clicker, microphones, speakers and power strips. Test the full setup at least 24 hours before the competition and keep a backup cable available.
When should I buy drinks and chill them?: Buy non-perishable drinks and serving supplies at least 2–3 days before the event. Chill drinks overnight or for a minimum of 12 hours, depending on the quantity and refrigerator space.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.