What you need for an Easter performance

An Easter performance needs more than costumes and props. Plan for the audience experience as well: seating, coat storage, reception supplies, refreshments, printed programs, and reliable sound and lighting. Use the confirmed visitor count to calculate plates, cups, glasses, and catering quantities, then check every borrowed or rented item before the technical rehearsal. The easiest items to forget are extension cords, microphone stands, serving utensils, and enough thermos flasks for hot drinks between scenes.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 100
Foldable tablesqty 8
Reception deskqty 2
Clothes racksqty 3
Coat hangersqty 100

Tableware

Coffee cupsqty 100
Glassesqty 120
Platesqty 120
Cutlery setsqty 120
Serving traysqty 8
Small bowlsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 3
Chef's knivesqty 3
Pliersqty 6
Measuring cupsqty 2
Serving tongsqty 6

Equipment

Wireless microphonesqty 2
Microphone standsqty 2
Speakersqty 2
Mixer
Extension cordsqty 8
Power stripsqty 6
Laptop
Presentation clicker

Lighting

Stage spotlightsqty 4
LED string lightsqty 6

Decorations

Easter flagsqty 8
Artificial flowersqty 20
Decorative Easter branchesqty 6
Plastic Easter eggsqty 80
Tableclothsqty 10
Easter figurinesqty 12
Chalkboardsqty 3
Directional signsqty 6
Costume accessoriesqty 20
Backdrop clothqty 2

Cleaning

Bucketsqty 3
Mopsqty 3
Broom setsqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 bottles
- Grape juice - 3 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Ice cubes - 8 bags
- Butter - 1 kilo
- Bake-off rolls - 120 pieces
- Mini croissants - 80 pieces
- Currant buns - 60 pieces
- Young cheese - 2 kilos
- Brie - 1 kilo
- Cream cheese - 1 kilo
- Hummus - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumber - 8 pieces
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed snacks - 5 bags
- Chocolate eggs - 3 kilos
- Mini chocolate eggs - 2 kilo
- Raisins - 1 kilo
- Gluten-free crackers - 4 packs
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 4 packs
- Vegan sandwiches - 12 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Herb butter - 4 tubs
- Paper napkins - 300 pieces
- Paper cups - 150 pieces
- Stirrers - 150 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces

Tips

Count tableware against the final registration list, not the expected audience size. For a seated audience, prepare at least one plate, one cutlery set, and one glass per guest, plus 10% extra for replacements.
Plan hot drinks by service period. One coffee machine or kettle may be enough for a small interval, but multiple machines or thermos flasks prevent a queue when the whole audience is served at once.
Check the stage equipment during the technical rehearsal, not on performance day. Test every wireless microphone, speaker, mixer, extension cord, power strip, and spotlight in the actual room.
Keep costumes and props separate from front-of-house supplies. Clothes racks and coat hangers help with costume changes, while reception furniture and a separate storage area keep audience coats and Easter decorations out of the backstage route.
Print the program booklets only after the schedule, cast roles, and registration details are final. Keep a small reserve for late registrations, damaged copies, and volunteers who need one during the performance.

Frequently asked questions

What should I buy for an Easter performance?: Plan refreshments and tableware, Easter decorations, costumes and props, printed program booklets, and the equipment needed for sound and lighting. Base quantities on the confirmed visitor count and add around 10% spare tableware and printed programs.
How many cups and plates do I need for an Easter performance?: Allow one cup, plate, glass, and cutlery set per registered visitor for a single serving. Add 10% extra, so 55 place settings cover 50 visitors and leave five replacements.
When should I check the technical equipment for an Easter performance?: Complete the full equipment check during the scheduled technical rehearsal, ideally at least 1–2 days before the show. Test microphones, speakers, the mixer, laptop, clicker, spotlights, extension cords, and power strips in the performance space.
How many program booklets should I print?: Print one booklet per expected visitor, plus 5–10% extra. For 80 visitors, print 84–88 copies, and only send the final version once the schedule and roles have been confirmed.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.