Easter market shopping list

An Easter market needs more than stalls and Easter decorations. You will need reusable tableware, serving equipment, signs, storage and a reliable way to keep drinks and hot food at the right temperature. This shopping list covers the practical items behind the stalls, café service and visitor information. Check quantities against your expected visitor numbers, then buy or borrow the items that are easy to overlook, such as tablecloth clips, price tags and spare serving utensils.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 18
Folding chairsqty 80
High tablesqty 8
Tablecloth clipsqty 48
Storage binsqty 12

Tableware

Reusable platesqty 180
Reusable bowlsqty 100
Reusable mugsqty 120
Reusable glassesqty 180
Reusable cutleryqty 220
Serving traysqty 12
Serving spoonsqty 8
Sugar bowlsqty 6

Decorations

Easter garlandsqty 12
Plastic Easter eggsqty 100
Easter branchesqty 8
Artificial flowersqty 16
Table decorationsqty 18
Price tagsqty 80
Menu boardsqty 6
Directional signsqty 12
Info boardsqty 4
Ropeqty 2

Equipment

Coffee machinesqty 3
Kettlesqty 2
Warming kettlesqty 3
Soup kettlesqty 2
Coolersqty 6
Payment terminalsqty 2
Cash traysqty 2
Calculatorsqty 2
Extension cordsqty 6
Power stripsqty 6
Handheld microphone
Walkie-talkiesqty 4

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Bread knivesqty 3
Mixing bowlsqty 6
Measuring cupsqty 3
Tongsqty 8
Ladlesqty 4
Cooling platesqty 12
Aluminum foilqty 4
Food storage containersqty 20

Cleaning

Waste binsqty 10
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Cleaning glovesqty 12

Lighting

LED light stringsqty 8
LED work lightsqty 4
Battery lanternsqty 6
Spare batteriesqty 24

Safety

First aid kit
Fire extinguishersqty 2
Non-slip matsqty 8

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 3 packs
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 6 cans
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Lemonade syrup - 4 bottles
- Ice cubes - 12 bags
- White rolls - 180 pieces
- Wholegrain rolls - 80 pieces
- Unsalted butter - 2 kilos
- Young cheese - 4 kilos
- Back ham - 3 kilos
- Smoked chicken breast - 2 kilo
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Strawberry jam - 3 jars
- Peanut butter - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Red onions - 2 kilos
- Eggs - 10 cartons
- Mayonnaise - 3 bottles
- Mustard - 3 bottles
- Ketchup - 3 bottles
- Vegetable soup - 20 liters
- Breadsticks - 8 packs
- Vegetable stock - 2 packs
- Carrots - 4 kilos
- Onions - 3 kilos
- Leeks - 3 kilos
- Celery - 2 stalks
- Parsley - 6 bunches
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 1 jar
- Currant buns - 80 pieces
- Easter loaves - 12 pieces
- Apple pies - 8 pieces
- Carrot cakes - 6 pcs
- Vegan chocolate cakes - 4 pieces
- Whipped cream cake - 4 pcs
- Cookies - 10 packs
- Brownies - 8 boxes
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted breadsticks - 6 packs
- Mixed nuts - 3 kilo
- Milk chocolate eggs - 5 kilos
- Easter chocolate - 4 kilos
- Mini Easter cookies - 10 packs
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Lemons - 2 kilos
- Paper napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Garbage bags for glass - 20 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Napkin dispensers - 8 pieces

Tips

Plan tableware for your busiest serving period, not your average one. For every 10 seated visitors, allow at least 10 plates, bowls, mugs, glasses and sets of cutlery, plus a 10% spare allowance if washing up during the market is difficult.
Keep chilled products and drinks in separate coolers where possible. Put drinks on ice or into coolers at least 2 hours before opening, and leave enough cooler space for incoming chilled food.
Count serving equipment by stall before shopping. Each food stall should have its own serving trays and serving spoons, while soup and hot-snack stalls need access to a soup kettle or warming kettle throughout service.
Prepare signs before the market day rather than writing them at the venue. Have price tags, menu boards, directional signs and info boards ready at least 24 hours in advance, with rope or another fixing method for outdoor displays.
Pack decorations and small operational items in labelled storage bins. Keep Easter garlands, plastic eggs, branches, artificial flowers, table decorations and spare price tags together so setup volunteers can find them without opening every box.

Frequently asked questions

What do I need for an Easter market food stall?: Plan for serving trays, serving spoons, reusable plates, bowls, mugs, glasses and cutlery, plus storage bins for stock. For hot food, add a soup kettle or warming kettle; for chilled products, prepare coolers before suppliers arrive.
How many plates and cups do I need for an Easter market?: Start with one complete set per expected seated visitor during your busiest serving period, then add 10% spare. For 100 visitors, that means at least 110 reusable plates, bowls, mugs, glasses and cutlery sets if items will not be washed continuously.
When should I chill drinks for an Easter market?: Move drinks into coolers at least 2 hours before the market opens. Keep additional chilled products separate where possible, and check the stock again when it is delivered so warm items are not left waiting at the stall.
What decorations and signs do I need for an Easter market?: Prepare Easter garlands, plastic Easter eggs, Easter branches, artificial flowers and table decorations for the stalls. You will also need price tags, menu boards, directional signs and info boards; finish and pack them at least 24 hours before setup.

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