What to Buy for an Easter Market

An Easter market needs more than stalls and products. You will also need tableware for refreshments, decorations to make each stall recognisable, and practical equipment for power, cooling and communication. Plan quantities around the number of vendors and visitors, then add a small spare supply for breakages and unexpected demand. This checklist also helps you spot items that are often arranged too late, such as stall weights, extension cords, vendor labels and name badges.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 20
Party tentsqty 4
Tablesqty 12
Folding chairsqty 40
Beer tablesqty 6
Information desk
Clothes racksqty 6
High tablesqty 8
Stall weightsqty 40

Tableware

Coffee cupsqty 100
Glassesqty 150
Platesqty 150
Cutlery setsqty 150
Serving traysqty 12
Pitchersqty 8

Decorations

Easter garlandsqty 12
Easter eggsqty 100
Artificial flowersqty 20
Tableclothsqty 20
Balloonsqty 100
Name badgesqty 30
Vendor labelsqty 20
Route signsqty 10
Directional signsqty 12
Whiteboard
Markersqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 6
Extension cordsqty 8
Power stripsqty 8
Glue gunsqty 2
Walkie-talkiesqty 6
Charging stationsqty 2
Toolboxesqty 2
Cable tiesqty 200
Duct tapeqty 6
Sliding loadersqty 4

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Serving spoonsqty 8
Thermos flasksqty 6
Cooler cratesqty 8
Aluminum foilqty 4
Food storage containersqty 12
Glovesqty 6

Cleaning

Broomqty 3
Floor squeegeesqty 2
Bucketsqty 4
Spongesqty 12
Cleaning clothsqty 20
Waste binsqty 8
Hand broomsqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Cocoa powder - 2 packs
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 6 cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sprite - 8 bottles
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Lemons - 3 kilos
- Limes - 2 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Strawberries - 4 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Bell peppers - 3 kilos
- Arugula - 8 bags
- Mixed salad - 8 bags
- Baguettes - 20 pieces
- Mini croissants - 100 pieces
- Mini rolls - 150 pieces
- Unsalted butter - 3 kilo
- Cream cheese - 3 kilos
- Young cheese - 4 kilos
- Brie - 3 kilo
- Ham - 3 kilos
- Chicken breast topping - 3 kilos
- Hummus - 3 kilos
- Egg salad - 3 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto - 3 jars
- Olive oil - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Snack mix - 8 bags
- Savory nuts - 6 bags
- Chocolate eggs - 10 kilo
- Chocolate cookies - 12 packs
- Mini muffins - 120 pieces
- Marshmallows - 4 bags
- Raisins - 3 bags
- Nut mix - 4 bags
- Crackers - 8 packs
- Puff pastry - 10 packs
- Eggs - 10 cartons
- Cream cheese for snacks - 2 kilos
- Cucumber for snacks - 4 kilo
- Cocktail picks - 500 pieces
- Napkins - 1000 pieces
- Paper cups - 500 pieces
- Paper Plates - 400 pieces
- Wooden cutlery - 400 sets
- Straws - 300 pieces
- Baking paper - 4 rolls
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Bread bags - 200 pieces
- Coffee filters - 3 packs
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer gel - 6 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Paper towels - 12 packs
- Freezer bags - 4 boxes

Tips

Count one name badge and one vendor label for every person or stall, then prepare at least 10% extra for replacements and late registrations.
For a market with refreshments, provide enough coffee cups, glasses, plates and cutlery for the busiest serving period, plus 10–15% extra for dropped or misplaced items.
Arrange one suitable stall weight set for every outdoor stall before setup day. Tents, signs and lightweight displays can become unstable quickly in wind.
Check the power requirement for each coffee machine and kettle at least 7 days before the market. Bring extension cords and power strips only after confirming the available power points and cable lengths.
Pack decorations and signage separately from equipment: keep Easter garlands, artificial flowers, tablecloths, stall labels and route signs together so setup does not depend on finding small items in mixed boxes.

Frequently asked questions

What do I need for an Easter market stall?: For each stall, plan a market stall or table, a tablecloth, a vendor label, suitable display items and stall weights if it is outdoors. Add chairs or a high table according to how the vendor will work, and prepare the setup at least 1 day before opening.
How many cups and plates do I need for an Easter market?: Estimate the number of refreshments served during the busiest hour, then add 10–15% for spares. For example, if you expect 100 servings, prepare at least 110–115 cups, with matching plates, glasses and cutlery where needed.
When should I arrange power for an Easter market?: Confirm power points and supplier requirements at least 7 days before the event. Check every coffee machine and kettle, then allow enough extension cords, power strips and cable protection to reach each stall without crossing safety routes.
What decorations are needed for an Easter market?: Use Easter garlands, Easter eggs, artificial flowers and tablecloths to create a consistent look, then add vendor labels and route signs for orientation. Sort and label the decoration boxes at least 1 day before setup so small items are not forgotten.

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