What you need for an Easter market

What to bring

Grouped the way you'd shop for it, with quantities.

Tips

• Allow at least 1 reusable cup per visitor if cups can be washed and returned; use 2 per visitor when washing facilities are limited. Add coffee cups and tea glasses separately rather than assuming one type works for every drink.
• For food stalls, plan 1 plate and 1 set of cutlery per expected serving, plus a 10–15% reserve. Serving spoons, tongs and platters are easy to overlook because vendors often bring ingredients but not shared serving equipment.
• Keep chilled products in coolers or refrigerators until they are needed. Check capacity against the amount of fresh produce and catering stock, and arrange refrigeration before the final shopping trip rather than relying on outdoor temperatures.
• Count power-hungry equipment together before opening: coffee machines, kettles, refrigerators, food warmers and the sound system may need separate outlets. Keep extension cords available, and test the setup before stallholders arrive.
• Pack payment terminals, signs, route arrows and booth-number materials in one clearly marked setup box. Bring spare paper or labels and place the box near the entrance, where volunteers can find it without unpacking every stall.

Frequently asked questions

What disposable and reusable tableware do I need for an Easter market?

Plan for 1 cup, plate and cutlery set per expected serving, then add a 10–15% reserve. Buy coffee cups and tea glasses separately if both drinks will be served, and include dessert plates for baked goods or Easter treats.

How much coffee and tea equipment is needed for an Easter market?

Provide at least 1 coffee machine or kettle for each serving point, depending on the expected queue. Check the required power and water access at least 1 week before the market, especially if several machines will run at once.

When should I arrange refrigeration for an Easter market?

Reserve coolers or refrigerators at least 1 week ahead, and confirm the available power before delivery. Check fresh produce and chilled catering stock on the day before setup so you know what must stay cold.

What should I buy for market payments and signage?

Prepare at least 1 working payment terminal per busy payment point, with a backup payment method if possible. Print booth numbers, signs and route arrows at least 2 days before the market, then pack them with extension cords and other setup supplies.