What you need for an Easter fire

An Easter fire needs more than timber and matches. Guests need somewhere to sit, hot drinks, food service, lighting, and a safe way to move around after dark. This shopping list covers the practical items to arrange for the site, including tables, reusable tableware, coffee equipment, coolers, power, and cable management. Check quantities against your registration numbers, then add extra cups, plates, and hot-drink capacity before ordering.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 80
Bar stoolsqty 6
Beer tablesqty 6
Bar matsqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 100
Knivesqty 100
Forksqty 100
Spoonsqty 100
Serving spoonsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Serving plattersqty 12
Serving trays with lidsqty 6
Pliersqty 6
Measuring cupsqty 2

Equipment

Power generator
Extension cordsqty 6
Cable reelsqty 4
Handheld megaphone

Lighting

String lightsqty 8
LED lampsqty 12
Work lightsqty 4
Flashlightsqty 8

Safety

Fire extinguishersqty 4
Firewater tanksqty 2
Buckets of waterqty 8
Fire blanketsqty 3
First aid kitsqty 2
Work glovesqty 20
Safety gogglesqty 10
Reflective vestsqty 12
Crowd control barriersqty 24
Traffic conesqty 20
Barrier tapeqty 6
Warning signsqty 12
Pioneer shovelsqty 6
Rakesqty 6
Wheelbarrowsqty 3

Cleaning

Waste binsqty 12
Dustpan and brushqty 4
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Washing-up bowlsqty 4
Hand soap dispensersqty 6

Communication

Walkie-talkiesqty 8
Clipboard foldersqty 6
Pensqty 20

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Pilsner - 8 crates
- White wine - 12 bottles
- Red wine - 6 bottles
- Cider - 4 cases
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 3 kilos
- Ice cubes - 20 kilo
- Herbal tea - 2 boxes
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Tortilla chips - 8 bags
- Salsa - 8 jars
- Savory nuts - 8 bags
- Salted peanuts - 6 bags
- Cheese crackers - 8 packs
- Mini cucumbers - 3 kilos
- Snack tomatoes - 3 kilos
- Carrots - 3 kilos
- Hummus - 10 tubs
- Baguettes - 12 pieces
- Herb butter - 10 tubs
- Mini hamburgers - 250 pieces
- Vegetarian burgers - 80 pieces
- Mini sausages - 200 pieces
- Hamburger buns - 250 pieces
- Hot dog buns - 200 pieces
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Fried onions - 4 bags
- Pickles - 4 jars
- Lettuce - 12 heads
- Tomatoes - 5 kilos
- Onions - 4 kilos
- Herb mix - 6 sachets
- Salt - 2 packs
- Pepper - 2 jars
- Olive oil - 3 bottles
- Apples - 8 kilos
- Bananas - 6 kilos
- Chocolate Easter eggs - 8 bags
- Stroopwafels - 10 packs
- Cookies - 10 packs
- Whipped cream - 12 aerosol cans
- Ice - 10 tubs
- Coffee filters - 2 boxes
- Tea filters - 2 boxes
- Wooden stirrers - 500 pieces
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Rubber cleaning gloves - 12 pairs
- Trash bags - 120 pieces
- Compostable bags - 60 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Ice cream scoops - 4 pieces

Tips

Allow at least one seat per registered guest, then add a small reserve for late arrivals. Combine folding chairs, beer tables, and bar stools only after checking how much space each item needs.
Plan around two reusable cups per person if washing facilities are limited: one in use and one spare. For food, count one plate, knife, fork, and spoon per guest, plus serving spoons for each shared dish.
For hot drinks, provide one coffee cup per person and enough kettles or coffee machines to serve the first group without a long queue. Keep brewed coffee and hot water in thermos flasks rather than leaving people beside the cooking area.
Put coolers close to the serving point and keep cutting boards, a chef's knife, measuring cups, and serving platters together. Serving trays with lids help protect prepared food while it is carried between the kitchen area and the tents.
Check every power load before the event and place cable reels and extension cords where they cannot cross walking routes. Use work lights and LED lamps for setup and safety, with string lights for the guest area; keep the generator outside tents and away from the fire zone.

Frequently asked questions

How many cups and plates do I need for an Easter fire?: Start with one plate, knife, fork, and spoon per registered guest, plus 10% extra for breakage and late arrivals. Plan two reusable cups per person if there is no reliable washing point. Add one coffee cup per person.
How much seating is needed for an Easter fire?: Provide one seat for every guest you expect to attend. Add 5–10% spare capacity, especially if registrations are still open or the event lasts several hours. Count chairs, benches, and bar stools together only when all are suitable for the guests and layout.
When should I arrange power and lighting for an Easter fire?: Reserve the generator, cable reels, extension cords, and lighting at least 2–3 weeks before the event. Test the full setup during build-up, including work lights, LED lamps, and string lights, before guests arrive.
How early should I order tables, tents, and serving equipment?: Book party tents, tables, chairs, coolers, coffee machines, and serving equipment at least 3–4 weeks ahead. Confirm final guest numbers and dietary requirements 7 days before the event so food service quantities can be adjusted.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.