What to Buy for an Easter Celebration

Use this shopping guide to prepare an Easter celebration with a shared meal, drinks, worship programme, and children’s activities. Plan tableware for every guest, plus serving dishes, coffee equipment, and kitchen tools for preparing and displaying food. Check dietary requirements before buying fresh produce or finalising quantities. Keep shelf-stable items ready early, then collect chilled and fresh food close to the event so it stays usable.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 80
Tablesqty 10
Buffet tablesqty 3
Foldable tablesqty 3
Children's chairsqty 8
Coat racksqty 4

Tableware

Dinner platesqty 90
Pastry platesqty 90
Coffee cupsqty 90
Water glassesqty 100
Wine glassesqty 80
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving spoonsqty 12
Serving plattersqty 16
Serving trays with lidsqty 6
Carafesqty 8
Thermos flasksqty 6

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Coolersqty 4
Ice cube traysqty 4
Coffee machinesqty 2
Kettlesqty 2
Bread basketsqty 6
Buffet cutting boardsqty 6

Equipment

Wireless microphonesqty 3
Microphone standsqty 3
Speakersqty 2
Mixer
Projector
Projection screen
Extension cordsqty 6
Power stripsqty 6
Laptop

Decorations

Easter branchesqty 8
Artificial flowersqty 20
Flower vasesqty 10
Easter egg decorationsqty 60
Yellow table runnersqty 10
White tableclothsqty 10
Easter garlandsqty 8
Wooden cross
White clothsqty 4
Candle holdersqty 6
Easter basketsqty 8
Table numbersqty 10

Lighting

LED light stringsqty 6
LED candlesqty 20
Spare batteriesqty 24

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Assorted Tea - 4 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 3 liters
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Coffee cream - 4 tubs
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Grape juice - 3 liters
- Red wine - 8 bottles
- White wine - 6 bottles
- Non-alcoholic beer - 24 bottles
- Baguettes - 12 pieces
- Multigrain bread - 8 loaves
- Mini croissants - 100 pieces
- Mini Easter rolls - 100 pieces
- Butter - 1 kilo
- Margarine - 2 tubs
- Young cheese - 2 kilos
- Brie - 1.5 kilos
- Hummus - 8 tubs
- Cream cheese - 1 kilo
- Strawberry jam - 3 jars
- Honey - 2 jars
- Peanut butter - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Herb butter - 10 tubs
- Cucumbers - 10 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 3 kilos
- Radishes - 6 bunches
- Mixed salad - 2 kilos
- Arugula - 500 grams
- Red onions - 1 kilo
- Baby potatoes - 8 kilo
- Asparagus - 4 kilo
- Broccoli - 3 kilos
- Peas - 2 kg
- Eggs - 10 cartons
- Quiche - 8 pieces
- Vegetarian quiche - 6 pieces
- Vegetarian meatballs - 4 kilos
- Chicken breast - 5 kilos
- Smoked salmon - 2 kilos
- Tuna - 12 cans
- Chickpeas - 12 cans
- Lentils - 8 cans
- Vegetable stock - 2 boxes
- Olive oil - 2 liters
- Sunflower oil - 1 liter
- Balsamic vinegar - 1 bottle
- Salt - 1 kilo
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Garlic - 6 bulbs
- Fresh parsley - 6 bunches
- Fresh chives - 4 tubs
- Lemons - 12 pieces
- Strawberries - 4 kilos
- Grapes - 4 kilos
- Apples - 5 kilo
- Bananas - 3 kilos
- Chocolate Easter eggs - 8 kilos
- Easter chocolate - 100 pieces
- Mini muffins - 100 pieces
- Easter cookies - 100 pieces
- Raisins - 1 kilo
- Mixed nuts - 1 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Freezer bags - 2 boxes
- Food labels - 2 packs
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles

Tips

Count one dinner plate, one cup or glass, and a complete set of cutlery per guest, then add 10% extra for breakages, seconds, and unexpected arrivals.
For coffee and tea, prepare one hot drink per person for the first hour and keep at least two full thermos flasks available if guests will stay after the service.
Buy or bring serving platters, covered serving bowls, serving spoons, bread baskets, and water jugs; food is often ready before anyone realises there is nowhere to put it.
Check dietary requirements before shopping and label suitable dishes when the buffet is set out. Keep separate serving utensils available for allergen-sensitive or special-diet food.
Finish the shelf-stable shopping several days ahead, but collect fresh produce and chilled food within 24 hours of the celebration. Prepare ice in advance if drinks will be served cold.

Frequently asked questions

How much tableware do I need for an Easter celebration?: Allow one dinner plate, one dessert plate, one cup or glass, and one set of cutlery per person. Add about 10% extra, so a group of 50 needs at least 55 place settings.
How many drinks should I buy for an Easter celebration?: Plan two to three drinks per person during the first hour, then one drink per person for each additional hour. Include water as well as coffee, tea, or other refreshments.
When should I buy food for an Easter celebration?: Buy shelf-stable food and drinks several days beforehand. Purchase fresh produce and chilled items within 24 hours of the event, unless proper refrigeration allows earlier storage.
What do I need for an Easter buffet?: Provide one serving platter or bowl for each main dish, plus serving spoons and labels. For 50 guests, prepare at least 6 to 8 serving pieces and keep 10% extra plates and cutlery available.

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