What to Bring for an E-Bike Tour

An e-bike tour needs more than bikes and a route map. Plan drinks and simple food for the full distance, plus supplies for registration, navigation, minor repairs and changing weather. A charging plan matters too: check whether riders can recharge at the start, rest stop or finish before the day begins. Use this shopping list alongside your participant numbers so you buy enough without carrying unnecessary weight.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Chairsqty 60
Bicycle racksqty 8

Equipment

Coolersqty 6
Thermos flasksqty 4
Water dispensersqty 4
Extension cordsqty 4
Power stripsqty 6
Walkie-talkiesqty 6

Sports equipment

Bike pumpsqty 2
Bike repair kitsqty 3
Spare inner tubesqty 10
Bicycle standsqty 2
Reflective vestsqty 10
Bicycle light setsqty 6
Traffic conesqty 20
Route signsqty 20
Ratchet strapsqty 12
First aid kitsqty 2
Thermal blanketsqty 6

Tableware

Reusable cupsqty 100
Platesqty 70
Cutlery setsqty 70
Coffee cupsqty 60
Serving plattersqty 10

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving spoonsqty 8
Coffee machinesqty 2
Kettlesqty 2

Registration

Clipboardsqty 4
Desk pensqty 20
Name stickersqty 60
Wristbandsqty 60
Route mapsqty 60

Lighting

LED lampsqty 8

Cleaning

Waste binsqty 6
Hand sanitizer holdersqty 4

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 30 bottles
- Isotonic sports drink - 60 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Coffee - 2 packs
- Tea - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemon tea - 1 box
- Coffee creamer - 2 tubs
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 6 kilos
- Muesli bars - 70 pieces
- Energy gels - 50 pieces
- Unsalted nuts - 3 kilos
- Raisins - 2 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted crackers - 6 packs
- Cheese sandwiches - 30 pieces
- Ham sandwich rolls - 20 pieces
- Vegan sandwiches - 10 pieces
- Gluten-free buns - 5 pieces
- Vegetable wraps - 30 pieces
- Chicken wraps - 30 pieces
- Vegan wraps - 10 pieces
- Tomato soup - 15 liters
- Vegetable soup - 10 liters
- Baguettes - 10 pieces
- Herb butter - 6 tubs
- Hummus - 2 kilos
- Mixed salad - 6 kilo
- Dressing - 4 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 can
- Ice cubes - 15 kilos
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 4 bottles
- Wet wipes - 6 packs

Tips

Allow around 500–750 ml of water per rider for each hour on the route, and add extra drinks for the rest stop. Fill coolers and water dispensers before participants arrive.
Pack at least one bike pump and one repair kit for every 10–15 riders. Carry spare inner tubes in common wheel sizes, because a puncture is harder to solve with tools alone.
Give each rider a clear route map or GPX file, and keep a printed participant list at registration. Bring route signs, traffic cones and reflective vests if the route includes busy crossings or detours.
Check charging points several days ahead and bring extension cords and power strips only where the site permits them. Avoid relying on one socket: an e-bike group can quickly exceed the available capacity.
Prepare one first aid kit and thermal blankets at the start, then take a second kit on the route if the group is large or the ride is remote. Keep emergency contacts with the participant list, not only on one organiser’s phone.

Frequently asked questions

How much water do I need for an e-bike tour?: Plan 500–750 ml per rider per hour, depending on temperature and effort. For a three-hour ride, that means roughly 1.5–2.25 litres per person, with additional water available at the rest stop.
What bike repair supplies should I take on an e-bike tour?: Take at least one pump and one repair kit per 10–15 riders, plus spare inner tubes, tyre levers and basic tools. Check wheel and valve types before shopping, ideally at least one week in advance.
How many first aid kits are needed for an e-bike tour?: Use one kit at the start and carry another on the route when the group is large or the route is difficult to access. Check both kits 1–2 days before departure and replace anything used or expired.
When should I check e-bike charging points?: Confirm charging points and power supply at least one week before the tour, then check again 1–2 days beforehand. Ask about socket availability, access times and whether riders need their own chargers.

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