What you need for a dune walk

A dune walk needs more than comfortable walking gear. You also need clearly marked routes, a working registration point, communication equipment and supplies for the finish area. Plan signs and kilometer markers for every course change, plus enough bibs, cups and drinking water for all registered walkers and volunteers. This checklist helps you buy and gather the items that are easiest to overlook, especially power, weather protection and equipment for the start and finish.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 30
Registration tablesqty 3
Clothes racksqty 2
Waste binsqty 8
Luggage cratesqty 12

Sports equipment

Bib numbersqty 250
Start number bandsqty 250
Route arrowsqty 40
Kilometer markersqty 10
Traffic conesqty 40
Crowd control barriersqty 12
Ribbonsqty 10
Disposable cupsqty 600
Finish arch
Medal holdersqty 3
Prizesqty 12
Clipboardsqty 8
Markersqty 20

Equipment

Timing system
Laptopsqty 2
Mobile phonesqty 8
Walkie-talkiesqty 8
Sound system
Microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Power banksqty 6
Thermos flasksqty 6

Tableware

Reusable cupsqty 300
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 8
Serving jugsqty 8
Serving plattersqty 12
Serving traysqty 6

Kitchen

Kettlesqty 3
Coolersqty 6
Cutting boardsqty 4
Bread knivesqty 4

Decorations

Buntingqty 8
Balloonsqty 100
Signs and wayfindingqty 20

Lighting

LED lampsqty 8
String lightsqty 4

Cleaning

Cleaning bucketsqty 4
Broom setsqty 4
Mopsqty 4
Hand soap dispensersqty 6
First aid kitsqty 2

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Red - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Ice tea - 12 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 4 liters
- Lemons - 3 kilos
- Bananas - 12 kilo
- Apples - 12 kilos
- Oranges - 8 kilo
- Grapes - 6 kilos
- Muesli bars - 250 pieces
- Energy gels - 150 pieces
- Raisins - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Cookies - 8 packs
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Cheese - 5 kilos
- Ham - 3 kilos
- Hummus - 20 containers
- Jam - 6 jars
- Peanut butter - 6 jars
- Butter - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Tomatoes - 5 kilos
- Cucumbers - 5 kilos
- Lettuce - 20 heads
- Peppers - 4 kilos
- Coffee filters - 2 boxes
- Tea bags - 200 pieces
- Stirrers - 300 pieces
- Napkins - 600 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand sanitizer - 8 bottles
- Sponges - 12 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Cooling packs - 30 pieces
- Disposable tableware bags - 4 rolls
- Plaster strips - 10 boxes
- Ice cubes - 20 bags

Tips

Prepare one bib number and one start number band for every participant, plus at least 5% extra for late registrations, damaged numbers or replacements.
Use route arrows at every turn and place a kilometer marker at each full kilometer. Pack spare ribbons, markers and tape so volunteers can fix signs during the walk.
Set aside one registration table, two clipboards and several markers for each busy registration point. Keep participant lists, emergency contacts and dietary information together rather than in separate bags.
Charge all mobile phones, walkie-talkies and power banks the evening before. Bring extension cords and power strips only where you have confirmed access to a safe power supply.
Buy disposable cups for participants and volunteers, then pack thermos flasks and waste bins for the drink station and finish area. Add extra bags for rubbish because sandy locations fill bins quickly.

Frequently asked questions

What do I need for a dune walk event?: For the event setup, plan bib numbers, start number bands, route arrows, kilometer markers, traffic cones, ribbons and crowd-control barriers. You will also need registration furniture, communication devices, timing equipment, drinking supplies and finish-line items such as a finish arch and medal holders.
How many bib numbers should I buy for a dune walk?: Buy one bib number per registered participant and add at least 5% extra. For 100 walkers, that means preparing 105 bib numbers so you can handle replacements and late changes.
How many route signs are needed for a dune walk?: Place at least one route arrow at every turn, crossing or point where walkers could hesitate, and one kilometer marker per completed kilometer. Walk the course before the event and count the exact locations, then bring 10% spare arrows and ribbons.
When should I buy supplies for a dune walk?: Buy printed bibs, route maps and signs at least 7 days before the walk so there is time to correct errors. Purchase drinks, disposable cups and other consumables 1 to 2 days beforehand, and charge electronic equipment the evening before.

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