Dog Frisbee Competition Checklist: What to Arrange and When

Organising a dog frisbee competition involves more than marking out a field and handing out frisbees. You need to confirm the rules, venue, judges, veterinary support, registrations, dog details, volunteers, equipment, and participant information in the right order. This checklist covers the full process, from setting the competition date to inspecting the site, preparing score sheets, filling coolers, and building the tents. Use it to keep paperwork, welfare, logistics, and the event-day setup on schedule.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm competition date
2 people
Reserve venue
2 people
Set the match rules
3 people
Define competition elements
3 people
Create registration form
Approach jury members
2 people
Contact the veterinarian
Send invitations
2 people
Publish participant information
Process registrations
2 people
Check dog details
2 people
Collect dietary requirements
Assign volunteers
2 people
Prepare start lists
2 people
Order prizes and medals
Order catering
2 people
Check the weather forecast
Send final information to participants
Do the shopping
3 people
Collect materials
3 people
Prepare race numbers
2 people
Copy competition forms

Event

Fill coolers
2 people
Inspect the site
3 people
Build party tents
4 people
Set up tables and chairs
4 people
Set up the course
4 people
Barrier off the public area
2 people
Set up the registration table
2 people
Set up judges' table
2 people
Set up the sound system
2 people
Set up the first aid and water station
2 people
Build the catering buffet
3 people
Receive participants
3 people
Check dogs
2 people
Hand out race numbers
2 people
Give instructions to participants
2 people
Inform the audience
Give the opening speech
Run the competition round
6 people
Record scores
2 people
Refill dog water
2 people
Serve drinks
3 people
Refill drinks
2 people
Refill snacks
2 people
Guide the audience and dogs
3 people
Guide round two of the competition
6 people
Publish interim results
2 people
Announce finalists
Lead the final
6 people
Check final score
3 people
Handle prize ceremony
3 people
See participants off
3 people

Aftercare

Clean up catering
3 people
Collect waste
3 people
Clear the venue
5 people
Take down tables and chairs
4 people
Take down party tents
4 people
Wash dishes
3 people
Clean the venue
4 people
Inventory materials
2 people
Return borrowed items
2 people
Publish results
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 80
Judges' table
Registration desk
Waste binsqty 8

Sports equipment

Competition frisbeesqty 30
Training frisbeesqty 20
Conesqty 40
Boundary tapeqty 4
Bollardsqty 24
Measuring tapesqty 3
Scoreboardsqty 3
Stopwatchesqty 4
Whistlesqty 4
Bib numbersqty 80
Dog water bowlsqty 12
Drinking water containersqty 6
Dog waste bag dispensersqty 6

Equipment

Sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Mobile chargersqty 4

Lighting

LED lampsqty 8
String lightsqty 4

Tableware

Reusable cupsqty 150
Reusable platesqty 100
Reusable cutleryqty 100
Coffee cupsqty 80
Serving plattersqty 12
Serving utensilsqty 12

Kitchen

Coolersqty 6
Thermos flasksqty 4
Water jugsqty 8
Cutting boardsqty 3
Bread knivesqty 3
Kitchen knivesqty 3
Pliersqty 6
Towelsqty 12

Decorations

Competition arrowsqty 12
Welcome sign
Route signsqty 8
Stage ribbon

Cleaning

Broomqty 3
Litter pickersqty 3
Bucketsqty 4
Mopsqty 4
Cleaning glovesqty 8
Disinfectant sprayqty 3
Paper towel rollsqty 6

Catering

Groceries

Tips

Set the rules and competition elements before opening registration. Participants need clear information about formats, judging, scoring, dog requirements, and timings before they sign up.
Contact judges and a veterinarian early rather than waiting until registrations are complete. Aim to have the judging team and veterinary contact confirmed at least 6–8 weeks before competition day.
Check every dog’s details after registration closes, including eligibility and any dietary requirements. Prepare start lists and race numbers only after this check, so corrections do not disrupt the schedule.
Plan the field layout on paper before arriving onsite. Mark boundaries with tape and bollards, position cones and measuring tapes, and leave clear routes between the registration desk, judges’ table, spectator area, and dog water stations.
Treat weather and power as separate planning tasks. Check the forecast 3 days before the event, prepare party tents and LED lamps, and test the sound system, microphones, extension cords, and power strips before participants arrive.

Frequently asked questions

How far in advance should I organise a dog frisbee competition?: Start planning at least 8–12 weeks before the competition. Confirm the date and venue first, then arrange rules, judges, veterinary support, registration, catering, prizes, volunteers, and equipment.
What equipment do I need for a dog frisbee competition?: Allow for competition and training frisbees, cones, boundary tape, bollards, measuring tapes, scoreboards, stopwatches, whistles, bib numbers, and dog water bowls. You will also need tables, chairs, a registration desk, waste bins, and a working sound system.
When should I send final information to competitors?: Send the final information 5–7 days before the event. Include arrival time, parking or access instructions, start lists, competition rules, the timetable, what participants should bring, and any dog welfare requirements.
How do I prepare the venue on competition day?: Inspect the site before setup, then build the tents and place the registration and judges’ tables first. Mark the competition area, position water and waste-bag stations, test the sound equipment, and have the field ready at least 60 minutes before registration opens.

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