What You Need for a Dance Workshop

A dance workshop needs more than music and an open floor. Plan drinks and snacks for the full group, plus cups, plates and serving supplies that can handle a busy break. Water, towels and yoga mats are easy to overlook, especially when participants move between energetic dance sessions and warm-up work. This shopping list also covers sound, lighting, registration and cleanup items so you can check what must be bought, borrowed or packed before the hall opens.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 45
Tablesqty 6
Clothes racksqty 2
Waste binsqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Scissorsqty 3

Equipment

Wireless speakersqty 2
Wireless microphone
Mixer
Extension cordsqty 4
Power stripsqty 4
Phone stand

Sports equipment

Yoga matsqty 45
Towelsqty 45
Water bottlesqty 45

Decorations

Buntingqty 8
Balloonsqty 80
Balloon pumpqty 2
Name stickersqty 60
Paper tapeqty 4

Lighting

LED light stringsqty 4
LED lampsqty 6

Kitchen

Coolersqty 3
Coffee machinesqty 2
Kettlesqty 2

Cleaning

Bucketsqty 3
Mopsqty 3

Catering

Groceries
- Spa Blauw - 60 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 4 packs
- Tea bags - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 8 pieces
- Ice cubes - 8 bags
- Wraps - 60 pieces
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Young cheese - 3 kilos
- Turkey breast - 2 kilos
- Smoked chicken - 2 kilo
- Lettuce - 8 heads
- Cucumbers - 10 pieces
- Bell peppers - 12 pieces
- Cherry tomatoes - 3 kilos
- Avocados - 12 pieces
- Olives - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Rice crackers - 6 packs
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Cookies - 6 packs
- Napkins - 200 pieces
- Paper cups - 100 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs

Tips

Plan two to three drinks per person for the first hour, then one additional drink per person for each following hour. Include extra water because dancing increases how quickly participants get thirsty.
For a 20-person workshop, prepare at least 20 name stickers, 20 cups and enough plates and cutlery for every planned snack serving. Add 10% extra for replacements and late registrations.
Bring one yoga mat and one towel per participant if floor work is part of the program. Pack several spare towels because participants may need a dry one after an energetic session.
Check the sound setup at least one day before the workshop, including wireless speakers, the mixer, microphone, extension cords and power strips. Keep the music files on a phone or other backup device as well.
Buy or pack cleaning supplies before the day itself: waste bins, buckets and mops should be ready before the first participant arrives. Chill drinks several hours ahead, not just when the registration desk opens.

Frequently asked questions

What drinks do I need for a dance workshop?: Plan two to three drinks per person for the first hour and one more per person for every additional hour. Make water the main option, and chill it at least 3 hours before the workshop.
How many yoga mats and towels do I need for a dance workshop?: Use one yoga mat and one towel per participant when the workshop includes floor exercises. For 20 participants, bring 20 of each plus 2 to 4 spare towels.
What catering supplies are needed for a dance workshop?: For every participant, provide a reusable cup, plate and cutlery set for each planned snack break. For 20 people, prepare at least 22 sets so late registrations or damaged items do not cause a shortage.
When should I test the music and microphone?: Test the wireless speakers, mixer and microphone at least 1 day before the workshop, then run a second sound check 30 to 60 minutes before doors open. Pack extension cords and power strips with the equipment.

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