Cycling tour shopping list

A cycling tour needs more than bikes and refreshments. You will need clear route arrows, visible signs, safety equipment, repair supplies and a way to keep riders informed from registration through the finish. Plan drinks for rest stops and the start area, then check power, lighting and communication equipment before event day. This shopping list covers the practical items that are easy to overlook, especially spare tubes, working pumps, reflective vests and enough charging capacity for a long day outdoors.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 30
Bicycle Racksqty 8
Waste binsqty 8

Sports equipment

Bib numbersqty 120
Wristbandsqty 120
Bottle holdersqty 4
Route arrowsqty 80
Directional signsqty 40
Reflective vestsqty 12
Traffic conesqty 30
Barrier tapeqty 6
Bike pumpsqty 4
Breakdown kitsqty 4
Inner tubesqty 20
Bike tool setsqty 4
Spare bike lightsqty 12

Equipment

Mobile phonesqty 4
Power banksqty 4
Extension cordsqty 4
Power stripsqty 4
Coolersqty 6
Speakersqty 2
Microphone
First aid kitsqty 2
Flashlightsqty 6
Walkie-talkiesqty 6

Lighting

LED lampsqty 8
Battery lanternsqty 6

Tableware

Reusable cupsqty 150
Bowlsqty 120
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 100
Thermos flasksqty 8

Kitchen

Water jugsqty 12
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving plattersqty 12
Serving spoonsqty 8
Pliersqty 6
Ice packsqty 24
Thermos cupsqty 8
Coffee machinesqty 2
Kettlesqty 2
Soup kettlesqty 2
Jerry cansqty 8
Measuring cupsqty 4

Decorations

Start flagsqty 4
Bannersqty 4
Tableclothsqty 8
Chalkboardsqty 6

Cleaning

Bucketsqty 4
Spongesqty 8
Dish brushesqty 4

Catering

Groceries
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Stirrers - 150 pieces
- Coffee filters - 2 packs
- Still water - 120 liters
- Sparkling water - 60 liters
- Sports drink - 60 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange juice - 12 liters
- Apple juice - 12 liters
- Lemons - 3 kilos
- Bananas - 15 kilos
- Apples - 15 kilo
- Oranges - 10 kilos
- Grapes - 8 kilos
- Muesli bars - 150 pieces
- Energy gels - 120 pieces
- Raisins - 4 kilos
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Mixed nuts - 4 kilos
- Currant buns - 120 pieces
- White bread - 8 loaves
- Brown bread - 8 loaves
- Rolls - 150 pieces
- Hummus - 3 kilos
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast - 3 kilo
- Filet americain - 2 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Butter - 2 kilos
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Vegetable soup - 20 liters
- Tomato soup - 20 liters
- Soup vegetables - 5 kilos
- Vermicelli - 2 kilos
- Baguettes - 12 pieces
- Herb butter - 2 kilo
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Olive oil - 2 liters
- Diet-friendly bread - 4 loaves
- Gluten-free crackers - 4 packs
- Vegan spread slices - 2 kilos
- Vegan soup - 8 liters
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Bread bags - 200 pieces
- Freezer bags - 4 boxes
- Ice cubes - 20 kilo
- Coffee cream - 6 packs
- Honey - 2 jars
- Syrup - 6 bottles
- Batteries - 24 pieces

Tips

Buy route arrows, directional signs and barrier tape early enough to check the complete marking plan before the route check. Include extra arrows for confusing junctions rather than ordering only one per planned turn.
Plan drinks by rider and by stop: allow two to three drinks per person for the first hour, then add more for hot weather or longer sections. Chill them before the start and bring coolers so supplies stay usable at rest stops.
Pack at least one bike pump, one breakdown kit and several inner tubes for every support point. A tool set and spare bike lights are easy to forget, but they matter when a rider has a mechanical problem or finishes later than expected.
Prepare one reflective vest for every volunteer working near traffic, plus traffic cones and barrier tape for the start zone and rest stops. Keep these items together so volunteers can collect them without searching through the event supplies.
Charge mobile phones and power banks the evening before, and test extension cords, power strips, speakers and the microphone at least 2 hours before riders arrive. Add LED lamps or battery lanterns if setup or pack-down may continue after daylight.

Frequently asked questions

What food and drinks do I need for a cycling tour?: Plan at least two to three drinks per participant for the first hour, then adjust upward for heat and route length. Add water and simple food for each marked rest stop, and keep drinks cold in coolers until they are handed out.
How many spare inner tubes should I bring on a cycling tour?: Bring several inner tubes to each support point rather than keeping every spare at the finish. For a small group, start with at least one tube per likely breakdown and add a reserve after checking the route length and rider numbers.
What safety equipment is needed for a cycling tour?: Use reflective vests for route volunteers, traffic cones and barrier tape around active areas, and clear route arrows and directional signs at every decision point. Keep the emergency phone list and mobile phones accessible throughout the tour.
When should I prepare the cycling tour equipment?: Check the route, signs, repair supplies and communication equipment at least one day before the tour. Charge phones and power banks the evening before, and set up the start zone, tables, signs and safety equipment at least 2 hours before the first riders leave.

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